Build More. Admin Less.
Get a pre-vetted Construction Virtual Assistant to handle bids, permits, and paperwork. We provide dedicated supervision at no extra cost.
What Can Your Construction VA Do?
Get off the computer and back to the job site.
Bid Preparation
Organizing bid documents, sending RFQs to subcontractors, and tracking submission deadlines.
Subcontractor Liaison
Confirming schedules, collecting insurance certificates (COIs), and chasing down lien waivers.
Project Management
Updating daily logs in Buildertrend/Procore, uploading site photos, and tracking change orders.
Invoicing & AP
Matching receipts to jobs, creating invoices in QuickBooks/Xero, and following up on late payments.
Permit Management
Filling out permit applications, scheduling inspections, and organizing city documents.
Material Ordering
Sourcing materials, comparing vendor prices, and coordinating delivery times with site supers.
Schedule Management
Updating the master schedule, notifying clients of delays, and coordinating crew availability.
Client Communication
Handling intake calls, sending weekly project updates, and managing warranty requests.
Safety Compliance
Organizing safety meeting topics (Toolbox Talks) and tracking employee certifications.
We Work With Your Stack
The SageDoer Difference
We are not a recruitment agency. We are a managed service provider.
No Hiring Headaches
We don't "recruit" from scratch. You select from our pre-vetted bench of construction-ready talent.
Free Project Manager
Every VA comes with a supervisor who acts as your foreman for the remote team—at no extra cost.
Instant Replacement
If the fit isn't right, we deploy a new VA immediately. No unemployment claims, no drama.
Cost Efficiency
Save up to 70% compared to hiring a local office manager, without sacrificing reliability.
Simple, Flat-Rate Pricing
No hidden fees. No long-term contracts.
Part-Time
20 Hours / Week
- ✔ Dedicated Construction VA
- ✔ Free Project Manager
- ✔ Daily Activity Reports
- ✔ Time Tracking Included
Full-Time
40 Hours / Week
- ✔ Dedicated Construction VA
- ✔ Free Project Manager
- ✔ Daily Activity Reports
- ✔ Time Tracking Included
- ✔ Priority Support
How It Works
Skip the interview cycle. Start building.
Share Requirements
Fill out a simple form detailing your trade, software stack, and admin bottlenecks.
We Match You
We select the best fit from our pre-vetted pool (not a recruitment search).
Onboarding
Your Project Manager helps set up access to Procore, email, and drive folders.
Freedom
Your VA handles the paperwork while the PM ensures quality and attendance.
Frequently Asked Questions
Can they really use construction software like Buildertrend/Procore?
Yes. Many of our VAs have experience with standard construction management software. If you have a specific workflow, we can help train them during the onboarding phase, or select a VA with that specific background.
Can they call my vendors and subcontractors?
Absolutely. We provide VoIP numbers so your VA can make calls to US numbers. They can chase down COIs, confirm deliveries, and schedule inspections just like a local office manager.
Do I have to interview the VA?
No. We operate a pre-vetted bench model. Based on your trade and requirements, we assign the most qualified internal staff member. This saves you weeks of screening time.
What is the "Free Project Manager" included?
Think of the PM as your "Admin Foreman." They supervise the VA, check their work, ensure they are online on time, and handle any issues so you don't have to micromanage.
How are hours tracked?
We use time-tracking software with screenshot monitoring. You will receive a daily report showing exactly what tasks were completed and how much time was spent on them.
Ready to Scale Your Crew?
Stop burning daylight on paperwork. Get a managed Construction VA today.
Share Your Requirements