Keep Your Crews in the Canopy.
We'll Handle the Office.
Fully managed Virtual Assistants for Arborists and Tree Service Owners. Delegate municipal permit processing, emergency storm dispatch, estimating follow-ups, and invoicing so you can focus on safe, profitable jobs.
Heavy Duty Administrative Support
Running a tree service requires intense logistics. Our VAs manage the back-office friction so your trucks stay on the road.
Permit Processing & Compliance
Navigating city red tape. Filing municipal tree removal permits, requesting 811 utility line locates before stump grinding, and tracking HOA approvals.
Dispatch & Storm Routing
Answering inbound calls, triaging emergency storm damage requests, and optimizing daily driving routes for your crews using field service software.
Estimate Follow-Ups
Don't let quotes rot. We diligently follow up on sent estimates via phone and email, answering basic customer questions to help you close more jobs.
Invoicing & Collections
Turning completed work into cash. Sending final invoices as soon as the chipper leaves the driveway, processing credit cards, and chasing down late payments.
Integrated with Your Forestry Stack
Our team adapts instantly to the dispatch and CRM platforms your tree service relies on.
The Growth Cycle
A secure, structured onboarding process designed to get your back-office running smoothly.
1. Assess the Canopy
Tell us your biggest headaches—whether it's pulling permits, chasing invoices, or answering phones—via Email or WhatsApp.
2. Plant the Seed
Your Project Manager learns your company’s specific SOPs, software stack, and outlines a delegation strategy tailored to your tree service.
3. Prune the Admin
Your assigned Virtual Assistant executes daily dispatch and follow-ups. Your PM oversees quality control completely for free.
4. Harvest the ROI
We strictly log actual working hours. You pay exclusively for the administrative output via simple, consolidated USD invoicing.
Ground Crew vs. Cloud Crew
In-House Office Admins
- High Overhead: Paying for downtime, benefits, hardware, and office space during slow winter seasons.
- Management Burden: You have to supervise them and handle QA instead of managing your field crews.
- Hidden Markups: If using temp agencies, you lose up to 40% in hidden bidding fees and memberships.
- Workflow Chaos: If your sole dispatcher calls in sick, your entire daily routing falls apart.
Fully Managed Cloud Crew
- Radical Savings: Pay strictly for pure hours of active administrative work. Cut overhead by up to 70%.
- Dedicated PM Included: They act as your Office Manager and handle all QA and training for absolutely free.
- Transparent Pricing: 0% platform fees. Simple USD invoicing based only on tracked output.
- High Availability: Seamless internal replacements ensure zero disruption to your dispatching.
Crew Expansion Plans
No monthly memberships. Zero setup fees. Pure operational output.
- Pay strictly for active working hours
- Dedicated PM included (Free)
- Seamless software integration
- Zero monthly membership fees
- Pay strictly for active working hours
- Dedicated PM included (Free)
- Seamless software integration
- Zero monthly membership fees
Frequently Asked Questions
Are the VAs familiar with field service software?
Can they handle the complexity of municipal tree permits?
Is the Project Manager actually free?
Do you operate with USA time zones?
Scale Your Crews, Not Your Office.
Stop chasing down invoices and filing city permits. Start winning more bids.