Focus on Patient Care.
We'll Handle the Rest.
Stop drowning in VSP/EyeMed authorizations and EHR data entry. Hire a fully-managed, HIPAA-trained Optometry Virtual Assistant to streamline your front desk and billing operations.
Seamless integration with your practice management software
Complete Back-Office Eye Care Support
Our specialized VAs understand optometric terminology, vision insurance nuances, and clinical workflows.
Vision Insurance Verification
Navigating VSP, EyeMed, Davis Vision, and Spectera portals. Verifying eligibility, pulling authorizations, and calculating patient copays before they walk in.
Scheduling & Patient Triage
Handling inbound calls, scheduling comprehensive exams vs. medical office visits, and managing the recall list to keep your schedule full.
EHR/EMR Pre-Charting
Inputting new patient demographics, medical history, and transferring previous exam records into RevolutionEHR or Eyefinity to save the OD time.
Medical Billing & Claims
Scrubbing claims for proper ICD-10/CPT coding (e.g., differentiating 92014 vs. 99214), submitting claims to Medicare/Medical carriers, and working denials.
Contact Lens Ordering
Processing soft and specialty lens orders through distributors (ABB, OOGP), notifying patients when trials arrive, and managing return credits.
Referral Coordination
Sending clinical notes and imaging to ophthalmologists for cataract, glaucoma, or LASIK consults, and ensuring closed-loop communication.
Specialized Talent
Zero Optometry
Training Required
Why Generalist VAs Fail Optometry Practices
Optometry is complex. A standard VA doesn't know the difference between a refraction and a medical exam. Here is why Sagedoer is the smart choice for ECPs.
Dedicated Healthcare Project Manager
You shouldn't have to manage staff while seeing patients. Your dedicated PM learns your specific clinic flow, traning the VA internally and performing daily QA checks.
Strict HIPAA Compliance
Our infrastructure is built for healthcare. VAs operate within secure, monitored environments with strict PHI handling protocols and signed Business Associate Agreements (BAAs) available.
Seamless Staff Replacement
High turnover at the front desk kills practice revenue. With our managed model, if your VA leaves or goes on leave, we instantly plug in a fully-briefed replacement with zero downtime.
The Sagedoer Integration Path
How we seamlessly plug into your practice in four simple steps.
Audit Your Needs
Tell us your pain points: Do you need heavy VSP authorizations, EMR charting, or inbound call handling?
Manager Strategy
Your dedicated PM maps out your clinic's SOPs and assigns the perfect specialist from our healthcare talent pool.
Secure Execution
The VA integrates into your phone system and EMR via secure VPN. The PM performs daily QA checks.
Pay Only For Output
Receive simple, consolidated USD invoicing strictly for hours worked. Management is completely free.
Audit Your Needs
Tell us your pain points: Do you need heavy VSP authorizations, EMR charting, or inbound call handling?
Manager Strategy
Your dedicated PM maps out your clinic's SOPs and assigns the perfect specialist.
Secure Execution
The VA integrates into your phone system and EMR via secure VPN. The PM performs daily QA.
Pay Only For Output
Receive simple USD invoicing strictly for hours worked. Management is completely free.
Clear, Transparent Pricing
Cut your front-office payroll by up to 70% without sacrificing practice efficiency.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Wks)
- Dedicated Healthcare PM
- Free management supervision
- Pay only for pure work hours
- Zero setup or onboarding fees
Full-Time Coverage
40 Hours Per Week
Est. $960 USD / Month (4 Wks)
- Dedicated Healthcare PM
- Free management supervision
- Pay only for pure work hours
- Zero setup or onboarding fees
Frequently Asked Questions
See Your Practice Grow.
Offload the administrative burden and give your in-house team the freedom to focus entirely on the patient experience.