Step Back from
Daily Operations.
Scaling an agency requires leadership, not just hard work. Hire a dedicated Agency Manager Support VA to oversee project timelines, team capacity, and client deliverables while you focus on high-level growth and vision.
Optimizing 50+ Multi-Channel Agencies
Mastery Over the Agency Tech Stack
Total Agency Oversight.
An agency manager isn't just an assistant—they are the architect of your workflows. Our VAs are trained to spot inefficiencies and solve them proactively.
Project Orchestration
Managing complex timelines in ClickUp or Monday, ensuring every task is assigned, sub-tasks are tracked, and nothing slips through the cracks.
Team Resource Mgmt
Monitoring team bandwidth, approving time-logs, and coordinating with creative or technical VAs to ensure they are productive during their shifts.
SOP Documentation
Creating and updating Standard Operating Procedures (SOPs) so your agency runs like a machine, even when you aren't watching.
Client Communications
Drafting weekly progress emails, responding to client queries in Slack, and managing the intake of new project requests.
KPI & Profit Reporting
Generating monthly reports on project profitability, client retention, and team efficiency to guide your growth decisions.
Automation Setup
Setting up basic Zapier or Make.com automations to connect your sales funnel to your project management tools automatically.
The Managed Advantage
Scale Without
The Management Debt.
Most agency owners hire a VA only to realize they now have to manage another person. With Sagedoer, you hire a result. Our Free Project Manager ensures the VA stays on track, so you don't have to.
Double-Layer Quality Control
Your dedicated PM audits the VA’s project logs and client drafts before they go live, acting as your internal COO at no extra cost.
Zero Training Lag
If your VA leaves, we replace and re-train the new one on your agency’s specific SOPs internally. Your operations never lose a beat.
The Agency Command Workflow
Submit Scope
Share your PM tool access, team size, and current bottleneck processes via Email or WhatsApp.
Finalise Strategy
Your PM reviews your tech stack and assigns an operations-heavy VA to build out your management dashboard.
Expert Execution
The VA manages daily tasks and team communication while the PM ensures 100% operational accuracy.
Pay for Output
Receive your weekly efficiency reports. You are billed strictly for the hours the VA works. No management fees.
Predictable Management Rates.
High-tier operational support without the six-figure salary commitment.
Operations Associate (PT)
20 Hours Per Week
- Pay only for active work hours
- Free Dedicated Project Manager
- Daily Project Ticket Audits
- Zero Platform Onboarding Fees
Operations Lead (FT)
40 Hours Per Week
- Full SOP Library Development
- Weekly Team Performance Audits
- Priority Management Support
- End-to-End Client Lifecycle Mgmt
Operations FAQ
Yes. Our Agency Manager VAs act as a bridge. They can follow up on task deadlines, check the quality of work produced by your editors or designers, and ensure your team is using their logged hours efficiently.
No. We work inside *your* tools (ClickUp, Notion, Slack, etc.) to ensure you maintain full ownership of your data. If you don't have a setup yet, your Project Manager can recommend and build out a template for you during onboarding.
A standard VA executes tasks you give them. An Agency Manager Support VA understands *workflows*. They proactively find bottlenecks and manage other people/processes so the business can run without your constant input.
Stop working IN your agency.
Start working ON it.
Scale your operations with an expert manager. Hire your dedicated right-hand today.