Contractor Progress Billing Virtual Assistant for Hire

Meticulous Project Financials

Eliminate Billing Errors with a Progress Billing VA

Incorrect Schedule of Values or missing lien waivers can halt your cash flow for months. Hire a managed Virtual Assistant to handle AIA-style billing, retainage tracking, and sub-auditing flawlessly—managed entirely by us.

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5.0 / 5.0 Rating | Trusted by Global Contractors & Developers

Expertise in Construction Finance Tech

AIA G702/G703
Procore
Buildertrend
Advanced Excel
DocuSign / Adobe

Precision Billing Operations

A Progress Billing VA acts as your digital controller. Our VAs are trained in 9 critical areas of construction finance to ensure your requisitions are approved on the first pass.

AIA Requisition Prep

Expertly preparing AIA G702 and G703 Application and Certificate for Payment forms, ensuring every line item balances perfectly.

Schedule of Values (SOV)

Developing and managing complex SOVs, breaking down contract sums into manageable work items that meet lender requirements.

Lien Waiver Management

Tracking, collecting, and organizing conditional and unconditional lien waivers from all trade partners and material suppliers.

Retainage Tracking

Meticulously calculating and tracking held retainage across the project lifecycle to ensure accurate final payout releases.

Subcontractor Auditing

Reviewing incoming subcontractor invoices against their contract balance and percentage of completion to prevent over-billing.

Stored Materials Logs

Verifying and documenting materials stored on and off-site, including necessary insurance certificates and photographic proof.

Change Order Integration

Ensuring all approved Change Orders are immediately reflected in the billing SOV to capture every billable dollar.

COI & Compliance

Monitoring Certificates of Insurance (COI) for all subs, ensuring coverage is active before payments are staged or released.

Cash Flow Forecasting

Compiling weekly reports on projected billings versus collections to help your executive team manage company liquidy.

The SageDoer Precision Path

Reliable financial support without the office overhead. We handle the management.

1

Submit Requirements

Share your contract values, billing software, and current SOV via form or email.

2

Finalise Plan

A dedicated PM reviews your project volume and assigns a vetted billing specialist.

3

Execution

Your VA begins requisition prep. The PM handles all daily supervision and QA checks.

4

Pay for Output

We bill exclusively for actual work hours. PM oversight is 100% free.

World-Class Talent. Simple Pricing.

Save up to 70% compared to local project accountants with zero platform fees.

Part-Time Support

$7 / hr

20 Hours Per Week | Est. $560 / Month

  • Pay only for hours of pure work
  • Dedicated Project Manager
  • Free management supervision
  • Zero setup fees
Get Started
Best for Volume

Full-Time Command

$6 / hr

40 Hours Per Week | Est. $960 / Month

  • Pay only for hours of pure work
  • Dedicated Project Manager
  • Free management supervision
  • Seamless replacements
Hire Full-Time

Why Modern Contractors Switch

The difference between a generic assistant and project control.

Marketplaces

Up to 40% hidden markups and platform fees
You must manage the billing accuracy yourself daily
High turnover disrupts your monthly billing cycles
Unverified talent with zero AIA form knowledge

SageDoer Choice

0% Hidden Fees. Pay strictly for hours worked.
Dedicated PM acts as your single point of contact.
Internally vetted construction finance experts.
Zero Disruption. staffing backups are on us.

Operations FAQ

Are your VAs familiar with AIA forms G702 and G703?
Yes. Our Progress Billing VAs are specifically trained in standard industry billing practices, including the preparation of AIA-style requisitions and the management of associated Schedule of Values.
How do you handle lien waivers and compliance?
Your VA acts as your compliance officer. They will track every waiver required for a requisition to be approved, reaching out to subcontractors systematically to collect signed documents before submission deadlines.
Can the VA work inside my Procore or Buildertrend?
Absolutely. We recommend creating a dedicated collaborator account for your VA. This allows them to stage billings and upload compliance documents directly into your existing project management ecosystem.

Secure Your Cash Flow.

Submit your requirements today and let our project manager outline a tailored digital billing strategy for your firm within 24 hours.

Book a Strategy Call

Pick a 30-min slot on our calendar

WhatsApp Support

Instant replies from our executive team

Email Directly

info@sagedoer.com

Phase 1: Submit Needs

Share your goals to initiate the matching process.