Elevate Your Relationships.
Never Miss a Date.
Hire a fully managed Gift Reminder & Concierge VA to track birthdays, source bespoke gifts, and manage corporate holiday sending. Overseen by a dedicated Project Manager at zero extra cost.
Client Anniversary: Smith Group
Budget: $250 | Prefers Red Wine
Wife's Birthday
Spa Day Package | Delivered
Employee Milestone: Sarah J.
5 Years | Custom Plaque
Proficient in Gifting & CRM Platforms
Thoughtful, Organized, and Proactive
Your managed VA handles the logistics of maintaining your most important personal and professional relationships.
Milestone & Date Tracking
Auditing your CRM or personal contacts to build a master calendar of birthdays, anniversaries, contract renewals, and important life events.
Preference Profiling
Maintaining a secure, detailed database of your clients' or loved ones' sizes, allergies, favorite brands, hobbies, and dietary restrictions.
Bespoke Gift Research
Curating lists of 3-5 highly personalized gift options based on the recipient's profile and your specified budget, presenting them to you for final approval.
Order & Vendor Coordination
Executing the purchase, coordinating with florists, bakeries, or concierges, ensuring correct delivery addresses, and tracking the shipment to the door.
Bulk Corporate Gifting
Managing the massive logistical undertaking of holiday gifting for hundreds of employees or clients using tools like Sendoso, Snappy, or Sugarwish.
Handwritten Notes & Cards
Drafting thoughtful messages, coordinating with digital handwriting services (like Handwrytten), or organizing cards to be sent directly to your desk to sign.
A Managed Concierge Team. Zero Overhead.
We oversee your gifting and reminder workflows on your behalf at absolutely no extra charge.
Dedicated Project Manager
Stop worrying if a gift was sent. Your PM ensures the VA executes your calendar alerts perfectly, acting as a proactive layer of quality assurance.
No Platform Markups
Traditional freelance sites eat your budget with 20-40% hidden fees. Sagedoer charges 0% in platform fees. You pay strictly for pure hours worked.
Centralised Time Tracking
We track output, not idle time. Our VAs only log hours when they are actively researching gifts, updating calendars, or placing orders.
Seamless Replacements
Birthdays don't pause if an assistant gets sick. If your VA is unavailable, your PM immediately briefs an internal replacement to ensure no dates are missed.
Why Executives & Founders Choose Us
Comparing our managed operational model to standard freelance assistants.
Automate Your Gifting in 4 Steps
A streamlined workflow designed to build your relationship calendar instantly.
Submit Contacts
Share your CRM access, contact lists, and general budget guidelines.
Finalise Strategy
Your dedicated PM reviews your workflow and establishes approval SOPs.
Expert Execution
The PM oversees our vetted VA as they build your calendar and source gifts.
Pay for Output
We charge exclusively for actual working time. PM supervision is free.
Straightforward Pricing
Maximum ROI. Zero platform fees. PM included.
Part-Time Concierge
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Concierge
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Executives & Agency Owners
See how Sagedoer scales relationship building and corporate retention.
Frequently Asked Questions
Everything you need to know about our Gift Reminder VAs.
How does the VA actually pay for the gifts?
Security is paramount. The VA does not hold your credit card details directly. We recommend setting up accounts on platforms like Amazon, Sugarwish, or Sendoso with your card on file, or using secure virtual cards (like Privacy.com) with pre-set spending limits that the VA can use to execute approved orders.
How far in advance will they remind me?
During onboarding, your PM will establish an SLA (Service Level Agreement) with you. Typically, the VA will compile a list of upcoming milestones for the month and present you with gift options 2-3 weeks in advance, allowing plenty of time for shipping or customizations.
Can they find unique, bespoke items, not just gift cards?
Yes. Our VAs are trained in deep-dive research. If your client is a fan of vintage typewriters or specific rare coffees, the VA will scour specialty sites, Etsy, or boutique vendors to present you with highly curated, memorable options.
Do I pay extra for the Project Manager?
Absolutely not. Sagedoer operates on a strict zero-platform-fee model. You pay exclusively the hourly rate for the pure working hours generated by the VA. The Project Manager's QA and supervision are completely free.
Ready to elevate your relationships?
Reach out via your preferred channel or fill out the form. Our project manager will contact you immediately.
Submit your requirements
Fill out the form below to get your concierge service started.