Resume Screening
VA processing 45 applicants in Greenhouse
Interviews Scheduled
3 top candidates booked with Hiring Manager
Employee Onboarded
Added to Gusto, Slack, & sent I-9 compliance packet.
Build Your Team.
Delegate The Admin.
Stop losing hours to resume screening, interview scheduling, and payroll prep. Hire a highly trained HR Administrative Virtual Assistant to manage your ATS and employee lifecycle—fully supervised by a Dedicated Project Manager for free.
100%
Fully Managed
$0
Recruiter Fees
20+
Hours Saved/Wk
Integrated Seamlessly Into Your HR Stack
The Smart Alternative to Local HR & Agencies
Startups and growing companies use Sagedoer to scale their hiring and people operations without bloated recruiter fees.
| The Problem | Local HR Admins & Agencies | SageDoer (Managed VA) |
|---|---|---|
| Cost Structure | Agencies charge 15-20% of first-year salary per hire. Local admins cost $50k+ per year. | Zero Placement Fees. Flat $6-$7/hr. Hire 10 people or 0, your costs remain flat and predictable. |
| Task Flexibility | External recruiters only recruit. They won't help you process payroll or track PTO. | Full Lifecycle Support. Your VA pivots from sourcing candidates to formatting payroll spreadsheets instantly. |
| Quality Assurance | You must constantly review if candidates were properly screened or if onboarding tasks were missed. | Dedicated Project Manager audits workflows, verifies ATS updates, and ensures task completion. |
| Tool Literacy | General assistants require weeks of training on how to use Greenhouse or Gusto. | HRIS & ATS Trained. VAs arrive pre-trained on modern people operations software. |
| Scaling Up & Down | You hire a full-time HR coordinator, but when hiring freezes, they sit idle. | Total Elasticity. Transition between Full-Time during hiring pushes and Part-Time for standard maintenance. |
What Will Your HR Admin VA Handle?
We take over the tedious administrative friction so your leadership team can focus on culture, strategy, and final interviews.
ATS & Resume Screening
Stop digging through hundreds of unqualified resumes. Your VA filters applicants against your exact criteria in Greenhouse/Lever, rejects mismatches, and shortlists the top 5% for your review.
Interview Coordination
End the back-and-forth scheduling game. The VA coordinates availability between candidates and hiring managers, sends out Zoom/Teams invites, and prepares interview rubrics.
Employee Onboarding
Ensure a flawless Day One. The VA sends offer letters, tracks I-9/W-4 completion, sets up company emails, provisions Slack/Notion accounts, and organizes welcome training meetings.
Payroll & Benefits Admin
While VAs do not execute the final fund transfer, they handle the heavy lifting: verifying timesheets, calculating commissions, updating deductions in Gusto/Deel, and preparing the file for your approval.
PTO & Leave Tracking
Keep your attendance records accurate. The VA logs sick days, tracks PTO balances in BambooHR, flags overlapping vacation requests, and updates team availability calendars.
HR Inbox & Record Compliance
The VA monitors your 'hr@company.com' inbox, answering standard employee policy questions, executing employment verification requests, and ensuring digital personnel files are up to date.
How We Integrate With Your People Ops
From aligning your hiring criteria to processing new hires, our Project Manager ensures total accuracy.
Phase 1
Submit Requirements
Share your HR software stack, current open roles, screening criteria, and specific pain points (e.g., messy payroll data).
Phase 2
Strategy & SOP Setup
Your Dedicated PM builds an internal playbook for your business, securing limited-access permissions and mapping onboarding/offboarding checklists.
Phase 3
Expert Execution
The VA dives into your ATS and HRIS. They screen resumes, book interviews, and verify timesheets, while the PM audits their work for compliance.
Phase 4
Pay Only for Output
We meticulously log time. You are billed strictly for actual VA labor executing your HR admin work. The PM's management and QA is 100% free.
Trusted by Founders & HR Directors
"We were paying external recruiters 20% fees just to source candidates. Now our Sagedoer VA sources leads on LinkedIn, filters them in Lever, and books them on my calendar. We saved $40k in agency fees this year."
David S.
Founder, Apex Tech Solutions
"As a solo HR Director for 100 employees, onboarding was killing me. Now the VA handles all the software provisioning, I-9 compliance forms, and welcome emails before Day One."
Elena M.
Director of People, Velocity E-com
"Having the dedicated Project Manager is incredible. They ensure the VA's payroll tracking in Gusto is flawless. I just review the final spreadsheet and click approve. Highly recommend Sagedoer."
Kevin R.
COO, Summit Logistics
"We were paying external recruiters 20% fees just to source candidates. Now our Sagedoer VA sources leads on LinkedIn, filters them in Lever, and books them on my calendar. We saved $40k in agency fees this year."
David S.
Founder, Apex Tech Solutions
"As a solo HR Director for 100 employees, onboarding was killing me. Now the VA handles all the software provisioning, I-9 compliance forms, and welcome emails before Day One."
Elena M.
Director of People, Velocity E-com
Ditch the Recruiting Fees.
No agency placement percentages, no payroll taxes, and no hidden QA fees. Scale up instantly.
Part-Time
Perfect for startups managing steady growth and light payroll admin.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
For companies actively hiring 5+ roles or needing daily payroll/leave admin.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Expertly Answered Concerns
Common questions from Founders, COOs, and HR Directors.
How do you handle sensitive employee data and PII?
Data security is our top priority. All VAs sign strict Non-Disclosure Agreements (NDAs). We recommend granting the VA role-based "Admin" or "Clerk" permissions in your HRIS (like Gusto or BambooHR) rather than full Super Admin access, ensuring they can process timesheets without seeing restricted executive compensation or banking details.
Are they recruiters or HR administrators?
They are primarily HR Administrators. While they excel at top-of-funnel recruiting tasks (screening resumes against a rubric, sourcing on LinkedIn, and scheduling interviews), they do not conduct the final hiring interviews or make final hiring decisions. They manage the process so you can focus on the people.
Do we need to buy a software seat for the VA?
Yes. You provide the software seats to your chosen platforms (Greenhouse, Gusto, Slack, Google Workspace). We provide the highly trained labor to operate within your secure, existing corporate ecosystem.
Can the VA handle payroll?
They handle payroll *preparation*. The VA will collect timesheets, calculate commissions, adjust for PTO, and enter the data into your payroll software. However, for financial security, you or a licensed internal executive must click the final "Run Payroll" button to authorize the fund transfer.
Do I pay extra for the QA Project Manager?
No. The dedicated QA Project Manager is provided 100% free of charge. They review ATS pipelines, ensure onboarding checklists are completed on time, and manage the VA’s daily schedule so you don’t have to micro-manage them.
Ready to Scale Your Team?
Stop losing hours to resume screening and payroll spreadsheets. Send us your HR tech stack and requirements, and our team will get back to you with a tailored support plan.
Direct Contact Channels
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