Scale Your Studio with an Interior Decorating VA
Stop drowning in FF&E sourcing, order tracking, and mood board formatting. Hire a dedicated virtual design assistant to handle your back-office ops—overseen by a free Sagedoer Project Manager.
Design Ops Dashboard
Houzz Pro Sync Active
Wayfair / CB2 Sourcing
VA tracked delayed lighting fixture, contacted vendor support, and updated client timeline in portal.
Living Room Presentation
VA compiled tear sheets, removed image backgrounds, and formatted final mood board deck.
PM Quality Check: The Sagedoer Project Manager audits order tracking sheets daily to ensure no backorders slip through the cracks.
What Your Decorating VA Handles
Stop letting administrative tracking and sourcing eat into your creative time. Our VAs execute the critical back-office operations that keep your design projects profitable.
FF&E Sourcing & Curation
Hunting down specific furniture, fixtures, and equipment based on your design brief. Finding trade-only vendors, checking stock, and gathering pricing alternatives.
Order Tracking & Expediting
Managing the logistical nightmare. Calling vendors for ETAs, updating tracking spreadsheets, handling damage claims, and coordinating receiving warehouse deliveries.
Mood Boards & Presentations
Removing backgrounds from product images, organizing layouts in Canva or Photoshop, creating tear sheets, and assembling stunning client presentation decks.
Studio Designer & Houzz Pro
Inputting items into your project management software. Generating proposals, managing client invoices, and keeping project budgets meticulously updated.
Client Comms & Onboarding
Acting as your studio's concierges. Sending welcome packets, scheduling consultations, requesting site measurements, and providing weekly status updates to clients.
Pinterest & Social Media
Keeping your portfolio visible. Pinning your final project photos, linking products via affiliate links (LTK), and scheduling Instagram posts/stories using Later or Buffer.
Fluent in Design Software
Our VAs seamlessly integrate into the leading platforms used by interior designers and architectural firms.
Stop Relying on Untrained Freelancers
Why risk ordering the wrong custom furniture because you hired a random virtual assistant who doesn't understand interior design?
| Feature | Freelance Marketplaces (Upwork/Fiverr) | Sagedoer (Fully Managed VA) |
|---|---|---|
| Platform Fees | 10% - 20% platform markup on every invoice. | 0% Hidden Fees. Flat hourly rate only. |
| Design Sensibility | General VAs who put clashing aesthetics on mood boards. | VAs vetted specifically for interior design background/eye. |
| Order Tracking & QA | You must double-check their math to avoid ordering wrong sizes. | Dedicated PM audits procurement sheets to ensure 100% accuracy. |
| Software Training | You spend weeks teaching them how Houzz Pro works. | Pre-vetted for experience in standard design industry platforms. |
| Turnover Risk | Freelancer disappears mid-project; sourcing grinds to a halt. | Seamless internal replacements with zero workflow disruption. |
Design More. Admin Less.
Scale up your studio's capacity without the massive overhead of hiring a local in-office junior designer.
Part-Time
20 Hours Per Week
- Pay only for active project hours
- Dedicated Project Manager included
- Free procurement QA checks
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active project hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by Design Studios
"My Sagedoer VA saves me 15 hours a week just on order tracking and vendor calls. If a sofa is backordered, they find out before my client does, update the spreadsheet, and propose alternatives."
"The Project Manager is the real MVP. They double-check my VA's Houzz Pro entries to make sure all markup percentages and shipping fees are accurately added to the client proposals."
"We needed help formatting mood boards and sourcing trade-only rugs. The VA we got actually understands design aesthetics and builds stunning Canva presentations for my client meetings."
"My Sagedoer VA saves me 15 hours a week just on order tracking and vendor calls. If a sofa is backordered, they find out before my client does, update the spreadsheet, and propose alternatives."
"The Project Manager is the real MVP. They double-check my VA's Houzz Pro entries to make sure all markup percentages and shipping fees are accurately added to the client proposals."
Frequently Asked Questions
Do your VAs understand interior design styles and terminology?
Yes. We specifically match you with VAs who have backgrounds or prior experience in the interior design, e-design, or architecture space. They know what FF&E means, understand trade discounts, and can differentiate between mid-century modern and transitional aesthetics.
Can they use AutoCAD, SketchUp, or Revit?
If you need CAD drafting or 3D rendering (SketchUp), please specify this during your discovery call. We have specialized drafting VAs available. However, standard "Decorating VAs" focus primarily on procurement, admin, Houzz Pro management, and 2D Canva mood boards.
Will they call vendors to track delayed furniture orders?
Absolutely. Expediting is one of their most valuable tasks. They will call or email trade vendors, shipping logistics companies, and receiving warehouses to get ETAs, handle damage claims, and keep your master procurement spreadsheet 100% up-to-date.
How do they handle my trade passwords and credit cards securely?
Security is paramount. We mandate the use of secure password managers (like LastPass or 1Password) so your VA can log into your trade accounts (e.g., CB2 Trade, Wayfair Professional) or Houzz Pro without ever seeing your raw passwords or credit card numbers.
Clear Your Procurement Backlog
Submit your studio software and estimated project volume via the form. A Sagedoer Project Manager will reply promptly to structure your design ops plan.