Flight & Transfer Sourcing
VA formatting BA102 arrival & private car details.
Dining Reservations Locked
Confirmed 8 PM at Michelin-star venue for Day 2.
Itinerary Ready for Review
Beautiful PDF & App link generated for client.
Stop Searching.
Start Selling Travel.
Stop losing hours copying supplier notes into Travefy. Hire a highly trained Itinerary Planning VA to source flights, build beautiful proposals, and manage your travel CRM—fully supervised by a Dedicated Project Manager for free.
100%
Fully Managed
15+
Hours Saved/Wk
0%
Formatting Hassle
Integrated Seamlessly Into Your Agency Stack
The Smart Alternative to Doing It Yourself
Luxury travel advisors and busy executives use Sagedoer to get their time back without paying exorbitant agency coordinator salaries.
| The Problem | DIY / Unmanaged Freelancers | SageDoer (Managed VA) |
|---|---|---|
| Formatting Fatigue | You spend 3 hours copy-pasting flight details and hotel descriptions into Travefy. | Done For You. The VA handles all data entry, adding beautiful photos and formatting daily schedules. |
| Time Zone Hassles | You wake up at 4 AM to call a hotel in Italy to confirm a VIP transfer. | Global Coverage. We assign VAs capable of managing early morning European calls or late-night APAC vendor confirmations. |
| Quality Assurance | A freelancer accidentally puts the wrong flight terminal on a client's final document. | Dedicated Project Manager audits itineraries, cross-references PNRs, and checks formatting before sending to you. |
| Cost & Scale | Hiring a local assistant costs $50k+/year, preventing you from scaling your agency. | Flat $6-$7/hr. Scale hours up during busy season, scale down when it's quiet. Total flexibility. |
| Staff Turnover | Your assistant quits, taking all their knowledge of your TravelJoy workflows with them. | Documented SOPs. We build an internal playbook for your agency, ensuring seamless VA replacements if needed. |
What Will Your Itinerary VA Handle?
We take over the operational friction so you can focus on building client relationships and selling high-margin trips.
Itinerary Formatting (Travefy/Axus)
Send us raw supplier confirmations. The VA inputs the data, adds high-res hotel photos, writes compelling day-by-day descriptions, and builds a beautiful, client-ready digital proposal.
Flight & Hotel Sourcing
Need 3 options for a direct flight to LHR and a Virtuoso-partnered 5-star hotel? Your VA navigates GDS portals or supplier sites to compile options with exact pricing and layover details.
Concierge & Dining Reservations
Deliver the VIP experience. The VA researches top-rated local dining, coordinates with hotel concierges for spa bookings, and arranges private airport transfers via Blacklane or local DMCs.
CRM & Client Form Management
Keep TravelJoy or Tern perfectly organized. VAs send out pre-trip questionnaires, securely gather passport details, track commission payments, and set up automated "Welcome Home" emails.
Vendor & VIP Confirmations
Never let a client arrive to a lost booking. 72 hours before arrival, the VA emails or calls hotels to re-confirm reservations, secure bedding types, and notify them of special occasions (anniversaries/birthdays).
Disruption & Change Support
When a flight gets canceled, the VA hops on hold with the airline, researches alternate routes, and updates the DMC or transfer service of the new arrival time, keeping you out of the chaos.
How We Streamline Your Agency
From establishing secure CRM access to building final client PDFs, our PM ensures total accuracy.
Phase 1
Submit Requirements
Share your agency software stack (Travefy, TravelJoy, etc.), your consortia affiliations, and how you prefer to communicate with clients.
Phase 2
SOP & Access Setup
Your Dedicated PM builds your formatting templates, secures limited-access credentials, and establishes your "VIP treatment" protocols for vendors.
Phase 3
Expert Execution
You forward confirmation emails to the VA. They build the itinerary, source missing details, and draft the proposal. The PM audits accuracy.
Phase 4
Pay Only for Output
We meticulously log processing time. You are billed strictly for actual VA labor executing your trip admin. The PM's QA is 100% free.
Trusted by Luxury Travel Advisors
"I used to spend 4 hours creating a single complex European itinerary in Travefy. Now, I just dump the supplier PDFs into a folder, and my Sagedoer VA builds a stunning, formatted proposal by morning."
Sarah K.
Luxury Travel Advisor
"The pre-trip confirmations are a lifesaver. My VA emails every hotel 72 hours before check-in to confirm the Virtuoso amenities and request early check-in. My clients feel like absolute VIPs."
David P.
Boutique Agency Owner
"Having the dedicated Project Manager is insane value. They double-check the VA's work in TravelJoy to ensure every flight PNR matches the client's passport exactly. Zero errors."
Megan R.
Independent Affiliate
"I used to spend 4 hours creating a single complex European itinerary in Travefy. Now, I just dump the supplier PDFs into a folder, and my Sagedoer VA builds a stunning, formatted proposal by morning."
Sarah K.
Luxury Travel Advisor
"The pre-trip confirmations are a lifesaver. My VA emails every hotel 72 hours before check-in to confirm the Virtuoso amenities and request early check-in. My clients feel like absolute VIPs."
David P.
Boutique Agency Owner
Ditch the High-Priced Local Admin.
No payroll taxes, no expensive recruiting fees, and no hidden QA charges. Scale up for Wave season.
Part-Time
Perfect for solo advisors needing proposal formatting and CRM support.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
For busy agencies needing daily itinerary building and concierge sourcing.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Expertly Answered Concerns
Common questions from Travel Advisors and Concierge Agencies.
Are they familiar with Travefy, Axus, or TravelJoy?
Yes. Our Travel VAs are highly proficient in modern itinerary builders and CRMs. They know how to import PNRs, format manual vendor confirmations into aesthetic daily blocks, and link City Guides directly within platforms like Travefy or Axus.
Do they handle credit cards or actual bookings?
For security, VAs generally do not handle direct credit card entry unless you are using a secure vaulting system (like TravelJoy's secure vault). Typically, the VA builds the itinerary, sources the options, and creates the invoice/proposal, leaving the final booking click and payment to you or the client.
Can they call international hotels or vendors?
Yes. We can set up VoIP routing so your VA can call global suppliers. This is perfect for time zone management: your VA can call a hotel in Italy during their morning hours while you are still asleep in the US, ensuring VIP requests are confirmed.
What happens during "Wave Season" if I need more hours?
Our structures are built for travel industry seasonality. You can utilize the Full-Time plan during Q1 "Wave Season" or summer peaks to process massive booking volumes, and then dial back to the Part-Time plan for routine maintenance during slower months.
Do I pay extra for the QA Project Manager?
No. The dedicated QA Project Manager is provided 100% free of charge. They randomly review drafted itineraries, check for spelling or formatting errors in Travefy, and manage the VA’s daily schedule so you don’t have to micro-manage.
Ready to Scale Your Agency?
Stop losing hours to data entry and supplier hold times. Send us your software stack and volume requirements, and our team will get back to you with a tailored support plan.
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Fill out the quick secure operational request form below to deploy your dedicated team.