Precision Support for Title & Signing Services
Stop wasting highly-paid escrow hours making phone calls to find available notaries. Let our managed VAs handle the dispatch grind.
Notary Sourcing & Assignment
Sending blasts, making direct calls, and negotiating fees to find reliable mobile notaries for last-minute or rural closings across the country.
RON & Hybrid Scheduling
Coordinating Remote Online Notarization (RON) sessions. Ensuring signers complete KBA (Knowledge-Based Authentication) and tech checks prior to closing.
Document Tracking & QC
Relentlessly chasing notaries for scanbacks. Performing preliminary Quality Control (QC) to ensure no missed signatures or stamps before funding.
Vendor Compliance Management
Reaching out to your notary panel to update expired E&O insurance, background checks, NNA certifications, and W9s in your vendor database.
Signer Communication
Acting as the liaison to confirm appointment times with borrowers, verify signing locations, and communicate special instructions (e.g., bringing a witness).
Uncompromising Quality Control
Every dispatch process is overseen by your dedicated Project Manager to ensure SLA compliance. Zero management overhead for you.
Discuss Your Order VolumeThe Title Tech Stack
Proficient in Industry Platforms
Our VAs hit the ground running with the software you already use for order routing and title production.
The Smart Choice for Dispatch Coordination
Why title and signing companies choose the Sagedoer managed model over chaotic freelancer platforms.
Traditional Platforms
Platform & Management Fees
Up to 40% in hidden markups, bidding, and memberships.
Daily Team Management
You must juggle multiple freelancers during end-of-month spikes.
Security & NPI Risks
Unvetted freelancers handling sensitive borrower closing packages.
Staff Turnover
Start the hiring and training process all over again when they quit.
Managed Coordinator VA
Platform Fees
0% Hidden Fees. Pay strictly for hours worked.
Management Burden
Dedicated Project Manager acts as your single point of contact.
Data Security
Internally vetted staff with strict NPI and clean-desk policies.
Reliability
Seamless internal replacements with zero workflow disruption.
Seamless Onboarding & Execution
Start scaling your order capacity in days, not weeks.
Submit Requirements
Share your platform (e.g., Snapdocs), monthly volume, and specific coordinator needs via Email, Form, or WhatsApp.
Finalise the Strategy
Our dedicated project manager reviews your goals, outlines standard operating procedures (SOPs), and sets up secure access.
Expert Execution
Your PM takes full charge, ensuring the VA accurately assigns notaries, tracks scanbacks, and updates orders daily.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. The PM's QA and supervision are completely free.
Transparent, High-ROI Pricing
Scale your coordinator team for end-of-month rushes without expensive in-house overhead.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
Yes. Our Virtual Assistants are specifically trained in real estate closing terminology. They understand the urgency of scanbacks, the difference between a Seller package and a full Refi, and how to verify a notary's E&O insurance and state commissioning.
Data security is critical. All Sagedoer team members operate under strict NDAs and clean-desk policies. We recommend setting up restricted-access credentials for the VA within your software (like Qualia or Snapdocs) so that borrower documents never leave your secure ecosystem.
Absolutely. They can assist with scheduling RON sessions, uploading documents to the RON platform, sending the secure links to signers, and ensuring the signer completes their KBA (Knowledge-Based Authentication) prior to the meeting time.
Your Project Manager is your single point of contact and primary QA. Instead of micromanaging the VA's daily task list, you provide the strategy to the PM. The PM trains the VA on your specific routing rules, monitors the dispatch queues, and ensures SLAs (like scanback return times) are met. This PM service is 100% free.