Stop Fighting Insurance.
Focus on Patient Care.
Hire a fully managed, HIPAA-compliant Psychiatry Virtual Assistant to handle grueling prior authorizations, PDMP checks, refill triage, and telepsychiatry scheduling. Reclaim your time and prevent burnout.
Trusted by Psychiatrists & PMHNPs Nationwide
Vyvanse 40mg - Step Therapy Form
Pt: M. Johnson. CoverMyMeds PA submitted to OptumRx.
Dr. Review Required
PDMP Report Prepped for 2PM Appt
Pharmacy Fax Log
14 Refill Requests Triaged
Clinical Administrative Support
Expertise in Psychiatric Workflows
Mental health administration is complex. Our VAs understand the specific challenges of psychiatric prescribing, strict insurance guidelines, and the absolute necessity of patient confidentiality.
Prior Authorizations
We handle the grueling process of submitting PAs for complex psychiatric medications (stimulants, atypicals) via CoverMyMeds or payer portals, managing step-therapy requirements and fighting denials.
Refill Triage & Pharmacy Calls
VAs monitor incoming pharmacy faxes and patient portal requests for refills. They queue up routine refills in your EHR for your final one-click approval, ensuring patients never miss a dose.
PDMP & Chart Prep
Before your appointments, we query the state Prescription Drug Monitoring Program (PDMP) and upload the data to the chart, saving you critical minutes during controlled substance visits.
Telepsychiatry Logistics
Managing Zoom/Doxy.me links, ensuring patients have completed their digital intake forms (PHQ-9, GAD-7, MDQ) prior to the visit, and troubleshooting patient login issues.
Insurance VOB & Billing Support
Conducting rigorous Verification of Benefits (VOB) to confirm active coverage, copays, and deductibles before the session. Assisting with claims scrubbing and basic AR follow-up.
Intake & Patient Communication
Answering inbound calls with empathy, scheduling new evaluations, managing cancellation waitlists, and triaging non-clinical messages in the patient portal so you only see what's urgent.
Scale Your Practice.
Protect Your Energy.
Psychiatrists face some of the highest burnout rates due to overwhelming administrative burdens. Sagedoer provides highly trained, managed VAs who act as your clinical firewall, handling the bureaucracy so you can focus on mental health care.
Strict HIPAA Compliance
Patient confidentiality is absolute. We operate under stringent Business Associate Agreements (BAAs), secure VPNs, and verified access protocols.
Free Dedicated Project Manager
You don't just get a VA. Your account includes a dedicated manager to oversee daily task completion, handle QA, and act as your single point of contact—at no extra charge.
Pay Only for Hours Worked
Zero wasted overhead. Centralized time tracking ensures you are billed strictly for active EHR work and calls. No bloat, no hidden fees.
Sagedoer
How It Works
From initial consultation to seamless, HIPAA-compliant EHR integration.
Submit Requirements
Share your patient volume, specific EHR (e.g., SimplePractice, Valant), and biggest administrative bottlenecks via our form or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review HIPAA requirements, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge. The VA integrates into your EHR, begins triaging refills, handling PAs, and scheduling patients securely.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Trusted by Mental Health Professionals
"Prior authorizations for ADHD medications were taking over my evenings. Now, my Sagedoer VA intercepts the pharmacy faxes, initiates the PA in CoverMyMeds, and I just sign off. It has given me hours of my life back."
Dr. Sarah M., MD
Private Telepsychiatry Practice
"I needed someone who understood SimplePractice and HIPAA compliance from day one. Sagedoer delivered. Our VA handles patient intakes, schedules follow-ups, and manages VOBs flawlessly. The dedicated PM is a fantastic bonus."
James T., PMHNP
Mental Health Clinic Director
"Checking the PDMP state registry for every patient was exhausting. Now, my VA pulls the PDMP report and attaches it to the chart 24 hours before the appointment. I'm infinitely more prepared for my clinical sessions."
Dr. Alisha K., DO
Outpatient Psychiatry
"Prior authorizations for ADHD medications were taking over my evenings. Now, my Sagedoer VA intercepts the pharmacy faxes, initiates the PA in CoverMyMeds, and I just sign off. It has given me hours of my life back."
Dr. Sarah M., MD
Private Telepsychiatry Practice
"I needed someone who understood SimplePractice and HIPAA compliance from day one. Sagedoer delivered. Our VA handles patient intakes, schedules follow-ups, and manages VOBs flawlessly. The dedicated PM is a fantastic bonus."
James T., PMHNP
Mental Health Clinic Director
"Checking the PDMP state registry for every patient was exhausting. Now, my VA pulls the PDMP report and attaches it to the chart 24 hours before the appointment. I'm infinitely more prepared for my clinical sessions."
Dr. Alisha K., DO
Outpatient Psychiatry
Transparent, Flat-Rate Pricing.
Lower your clinic's overhead instantly. Simple USD invoicing based strictly on output.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
Common questions from Psychiatrists and PMHNPs about our managed VA service.
Are your VAs HIPAA Compliant?
Yes, absolutely. Patient confidentiality is our top priority. We operate under strict Business Associate Agreements (BAAs), and our VAs are trained on HIPAA protocols, accessing your systems via secure connections.
Can they handle complex psychiatric Prior Auths?
Yes. They are experienced in submitting and tracking prior authorizations for SSRIs, stimulants, and atypical antipsychotics via portals like CoverMyMeds, handling step-therapy requirements to get approvals faster.
Do they know how to check the PDMP?
Yes. While the final clinical review is always yours, our VAs can query your state's Prescription Drug Monitoring Program (PDMP) and upload the data to the patient's chart prior to your session to save you time.
What happens if my VA calls in sick?
This is the advantage of Sagedoer's managed service. Your dedicated Project Manager cross-trains internal backups. If your primary VA is out, a trained substitute steps in so your patient scheduling and refill triage never stop.
Reclaim Your Clinical Time Today.
Submit your clinic's requirements below, and let our dedicated PMs match you with a secure, highly trained psychiatric data entry specialist.
Consult with Sagedoer
Tell us about your practice volume, your current EHR, and your primary administrative bottlenecks.