Sell the Destination.
We'll Build the Itinerary.
Stop spending hours copy-pasting hotel descriptions into Travefy and chasing suppliers for booking confirmations. Hire a vetted Travel Agency Virtual Assistant to manage your CRM, design stunning itineraries, and coordinate travel logistics while you focus on closing clients.
Advisor Dashboard
Active Trip Pipelines
CRM Status
Inbox Zero
Travel Tech Stacks We Manage Daily
The Concierge Desk: What Your VA Executes
Being a travel advisor requires deep destination knowledge. Data entry and supplier follow-ups shouldn't consume your day. Our VAs act as your dedicated back-office.
Itinerary Building & Formatting
Taking your raw notes and building stunning, client-ready proposals in Travefy, Axus, or Tern. Sourcing high-res destination photos, formatting daily schedules, and adding flight details.
Supplier Follow-Ups
Waiting on hold with airlines or DMCs is tedious. Your VA calls hotels to confirm adjoining rooms, requests VIP amenities/upgrades, and verifies transfers are securely booked.
Client Onboarding & CRM
Sending out travel preference questionnaires. Chasing clients for secure passport copies, frequent flyer numbers, and dietary restrictions, then updating TravelJoy accurately.
Invoicing & Commission Tracking
Generating client invoices for planning fees. Post-travel, your VA logs into supplier portals to reconcile payments and tracks unpaid commissions in VacationCRM or spreadsheets.
Pre/Post Travel Communications
Scheduling automated "Bon Voyage" emails with final documents, packing lists, and weather forecasts. Sending "Welcome Home" emails requesting reviews and feedback.
Preliminary Research
Pulling initial flight schedules, checking hotel availability on supplier portals, and gathering baseline pricing for FITs (Fully Independent Travel) so you can build quotes faster.
Protect Client Data
Without the Management Burnout
Handling passports, credit cards, and luxury travel logistics requires absolute trust and zero errors. Hiring unvetted freelancers off public job boards is a massive liability for your agency. Sagedoer provides an **organizationally secure, fully supervised workflow**.
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Single Point of Contact Direct your itinerary style guides, preferred suppliers, and CRM processes to a single Project Manager. They deploy your VA, document your firm's SOPs, and QA the proposals.
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Strict Security & PII Protection We operate under rigid security. VAs utilize limited, role-based access to your CRM (like TravelJoy) to organize secure forms without jeopardizing Personally Identifiable Information (PII).
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Peak Season Backup Support If your regular VA is absent during the busy holiday booking season, our PM instantly deploys a trained backup agent who already knows your itinerary templates. Zero downtime.
The Sagedoer Guarantee
Operations Deployment Workflow
Bypass the fatigue of testing candidates' knowledge of Travefy and GDS. Build your agency support team in four simple steps.
Submit Requirements
Share your preferred CRM, itinerary builder, weekly booking volume, and administrative bottlenecks via Form or WhatsApp.
Finalise The Setup
Our PM reviews your proposal templates, establishes strict data privacy protocols, and maps out access roles.
Expert Execution
Your PM oversees the VA as they format itineraries, chase supplier confirmations, and update client profiles daily.
Pay Only For Output
We log and bill strictly for the hours the VA spent actively supporting your agency. PM supervision is completely free.
The Smart Setup for Travel Advisors
Why hiring unvetted freelancers leads to messy proposals and missed commissions, and how Sagedoer ensures organized, client-ready output.
| Core Differentiators | Traditional Platforms |
THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must constantly QA their itineraries before sending to clients | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with no understanding of travel acronyms | Internally vetted admin experts trained in agency tools |
| Hiring & Deployment Speed | Endless cycles of interviewing while proposals pile up | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process completely over again | Seamless internal replacements with zero workflow disruption |
Flat, Predictable Agency Pricing
Scale your booking bandwidth without the hefty retainers of a full-time, domestic travel assistant.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active itinerary building & admin
- Dedicated Project Manager included
- Free management supervision & QA checks
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active itinerary building & admin
- Dedicated Project Manager included
- Free management supervision & QA checks
- Zero setup or onboarding fees
- Priority high-volume booking support
Verified Agency Efficiency
"I was spending 3 hours a day formatting Travefy proposals instead of selling. Sagedoer deployed a VA who now builds my quotes beautifully. It's completely changed my business."
Maria D.
Luxury Travel Advisor
"The QA check our Project Manager runs is incredible. They catch formatting errors and missing flight details on our itineraries before they go to clients. Very professional service."
Sarah L.
Boutique Agency Owner
"We needed someone to chase down DMCs and suppliers for booking confirmation numbers and update TravelJoy. Sagedoer matched us with a specialized VA instantly."
Alex K.
Independent Consultant
"Exceptional pricing. For $6/hour, we got a dedicated agent who tracks our commissions in VacationCRM and sends out 'Welcome Home' emails to all our returning clients."
Priya R.
Agency Director
"I was spending 3 hours a day formatting Travefy proposals instead of selling. Sagedoer deployed a VA who now builds my quotes beautifully. It's completely changed my business."
Maria D.
Luxury Travel Advisor
Frequently Asked Questions
Answering operational and security questions for travel advisors.
How is client data (passports/CCs) secured?
We mandate strict data privacy protocols. Our VAs sign comprehensive NDAs. We require that they access sensitive information (like passports or credit cards) *only* within your secure, encrypted CRM (like TravelJoy) and never download PII locally.
Are they trained on Travefy or TravelJoy?
Yes. Our travel VAs are experienced in standard itinerary builders and agency CRMs. Your Project Manager will ensure they adapt to your specific formatting style, branding, and tag management.
Can they make direct bookings for me?
Typically, advisors prefer to make the final booking themselves for liability and commission reasons. The VA's job is to gather the quotes, format the proposal, track the confirmation numbers post-booking, and update the itinerary.
What happens if my primary assistant is away?
Because your Project Manager documents your exact SOPs and proposal templates, if your primary assistant is sick, we instantly deploy a vetted internal replacement so your client proposals aren't delayed.
Focus on the Client.
Leave the Admin to Us.
Contact us to discuss your CRM, itinerary volume, and preferred suppliers. We will match you with a vetted travel VA to streamline your agency immediately.
Describe Your Agency
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