Clean Data. Perfect Records. Hire an HR Admin VA.
Your HR team should be focusing on culture and strategy, not drowning in data entry. Delegate employee detail updating, onboarding paperwork, and database cleanup to a vetted HR Virtual Assistant—overseen by a dedicated Project Manager at no extra cost.
HRIS Dashboard
Employee Records Management
New Hire: Sarah Jenkins
Address Update: J. Davis
PTO Balance Audit
Proficient in Top HRIS & Payroll Platforms
Stop the Copy-Pasting. Protect Your Data.
Keeping employee records updated across multiple platforms is a tedious, error-prone process. Delegate the operational friction of HR data management to a specialized Virtual Assistant.
Profile Updates & Syncing
Accurately updating addresses, emergency contacts, tax withholdings, and bank details across your HRIS, payroll systems, and company directories.
Onboarding Data Entry
Taking raw data from applicant tracking systems (ATS) or offer letters and manually building out the new hire's profile in your core HR software before day one.
PTO & Attendance Tracking
Reconciling messy time-off requests. Auditing sick leave balances, tracking FMLA/parental leave dates, and ensuring spreadsheets match the official payroll records.
Compliance Documentation
Organizing digital filing cabinets. Ensuring all I-9s, NDAs, non-competes, and employee handbook signatures are correctly named, filed, and easily retrievable for audits.
Offboarding Checklists
When an employee leaves, your VA initiates the offboarding sequence: updating their status to "terminated" in the HRIS, calculating final PTO payouts, and archiving records.
Database Cleanup
Executing bulk data scrubs. Finding duplicate entries, fixing naming formatting errors (e.g., standardizing job titles), and filling in missing fields in legacy systems.
Single Point of Contact
Share your HR processes and forms with your PM; they assign the VA and manage output.
No BPO Minimums
Avoid expensive monthly retainers. Pay a flat hourly rate strictly for accurate data processing.
Centralised Tracking
Transparent time reporting shows exactly how long database audits and profile updates took.
Quality Assurance
Your dedicated PM audits the VA's inputs against source documents to prevent payroll errors.
Protect Your HR Metrics Without the Overhead
If your HR Generalist is spending half their day updating spreadsheets and fixing typos in the HRIS, they aren't working on employee retention or culture.
With Sagedoer, you partner with a specialized HR Data Entry VA overseen by one dedicated project manager. We combine meticulous attention to detail with strict privacy protocols—ensuring your records are accurate and compliant at absolutely no extra charge.
- Up to 70% Savings vs hiring local administrative temps
- Zero Wasted Time interviewing unverified freelancers
- Reduced risk of payroll errors due to manual typos
How Our Managed Data Ops Work
Four steps to delegating your HR administration.
Submit Requirements
Provide secure, role-based access to your HR software (Gusto, BambooHR) and define your data needs.
Establish Strategy
Our PM reviews your privacy protocols, establishes secure file transfer methods, and briefs the VA.
Expert Execution
Your PM supervises the VA as they input employee details, verify forms, and audit system records.
Billed For Output
We track and charge solely for the VA's active data entry hours. PM QA is completely free.
Simple, Transparent Pricing
Scale your HR operations without expensive administrative retainers. Pay strictly for productive data entry hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active data entry hours
- Dedicated Project Manager
- Free QA & accuracy review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active data entry hours
- Dedicated Project Manager
- Free QA & accuracy review
- Zero software or platform fees
Frequently Asked Questions
We take HR data seriously. Our VAs sign strict NDAs and operate within your designated, secure cloud environments (e.g., restricted role-based access in BambooHR). We enforce clean-desk policies, meaning no employee data is downloaded or saved to local devices. Furthermore, all activity is tracked by our management software for full transparency.
No. This is an administrative and data-entry role. They can input approved bonuses, update bank routing numbers, and reconcile PTO hours so the data is ready. However, the final review and actual processing/calculation of payroll should remain with your internal HR Manager or Finance team to ensure compliance.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, platform familiarization, and QA management (like spot-checking data entry inputs against onboarding documents) from the Project Manager are completely free.
Yes. If you prefer, the VA can use a company email address (e.g., hr-admin@yourcompany.com) to politely follow up with new hires for missing I-9 documents or remind staff to submit their time-off requests before the payroll deadline.
Ready to organize your HR data?
Stop losing your HR team's time to manual data entry and system cleanup. Reach out to Sagedoer today and we'll match you with a fast, precise Data Entry VA.
Inquire About Admin Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.