Focus on Selling Trips, Not Scheduling.
Virtual Assistant for Travel Agents
From crafting complex itineraries to managing client payments and communications, we deploy experts ready to manage your travel bookings—overseen by a Complimentary Dedicated Project Manager at no extra cost.
Booking System Savvy
Experienced with GDS (Sabre, Amadeus), TravelJoy, Travefy, and CRM tools.
Itinerary Management
Building, updating, and presenting beautiful, detailed travel documents to clients.
Free Supervision
A dedicated Project Manager ensures booking accuracy and client communication quality for free.
The Services That Scale Your Agency
Delegate repetitive research and administrative tasks to increase your client capacity and revenue.
Client Data Entry & CRM
Inputting detailed client preferences, past travel, and current booking status into your CRM system.
Supplier & Vendor Research
Finding the best pricing, availability, and specific travel component details (hotels, transfers, activities).
Quote Preparation
Compiling initial quotes, ensuring accurate pricing, and preparing them for agent review and client delivery.
Payment Tracking & Reminders
Sending timely payment reminders, tracking deposits, and ensuring final payments are made by deadline.
Flight & Seat Assignments
Handling airline pre-check-in, selecting optimal seating, and entering loyalty program numbers.
Post-Booking Modifications
Processing name changes, date shifts, and handling communication with suppliers regarding amendments.
Destination Documentation
Compiling visa requirements, health advisories, and essential destination information for travelers.
Review & Testimonial Collection
Following up with clients post-trip to gather reviews and positive testimonials for marketing use.
Travel Blog & Social Scheduling
Scheduling pre-written promotional content and engaging with basic client comments online.
The SageDoer Difference
Accountability and expertise tailored for the fast-paced travel industry.
Pre-Vetted Pool
We don't recruit from scratch. We select VAs with a background or high aptitude for travel logistics.
Free Project Manager
A supervisor ensures critical tasks (like booking changes) are done accurately and on time, free of charge.
Redundant Backup
Travel issues can't wait. If your VA is unavailable, we have backups ready to ensure continuity.
Daily Reporting
Receive a clear End of Day report summarizing itineraries created, payments tracked, and tickets issued.
Simple, Transparent Pricing
No setup fees. No contracts. Cancel anytime.
Part-Time
20 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Pre-Vetted Travel VA
- ✓ Daily Activity Reporting
- ✓ Time Tracking & Screenshots
Full-Time
40 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Dedicated Travel VA
- ✓ Daily Activity Reporting
- ✓ Priority Support
How It Works
A fast track to expanding your booking capacity.
Share Requirements
Tell us your focus (e.g., luxury/groups), the booking systems you use, and your daily needs.
Match
We select the best-fit expert from our pre-vetted travel support pool (usually within 24 hours).
Onboarding
Your Free Project Manager assists with access to your booking platforms and internal systems.
Freedom
Your VA starts booking and managing admin. You focus on sales and high-touch client service.
Frequently Asked Questions
Are your VAs able to use GDS (Sabre, Amadeus)?
Our VAs are generally proficient in web-based booking tools and CRMs (like TravelJoy and Travefy). If you require advanced GDS proficiency, please specify this in your requirements, and we will match you with a VAs who has that specialized, technical experience.
How do they handle booking and payment security?
The VA only uses the specific booking credentials and payment systems you provide. They are trained in security protocols, but all critical financial transactions are performed using systems controlled and authorized by you.
Can they assist with creating marketing materials?
Yes. They can handle the administrative side of marketing, such as scheduling content, managing email lists, and designing basic branded itineraries in tools like Canva or Travefy, based on your templates.
What is the role of the Free Project Manager?
The Project Manager ensures all travel logistics are handled with meticulous care. They spot-check complex itinerary builds, verify deadlines, and act as a reliable point of contact for you regarding the VA's performance and time-off requests.
Can they handle client emergencies or after-hours issues?
Our standard service covers your agreed-upon business hours. For 24/7 or after-hours emergency support, we can discuss deploying VAs on rotating shifts to ensure coverage, but this requires the Full-Time plan.
Ready to Scale Your Travel Business?
Get a dedicated travel support specialist + a free manager for as low as $6/hr.
Share Requirements