AIA Billing Virtual Assistant for Hire

Construction Billing Specialists

Stop Chasing Progress Payments.
Master Your AIA Billing.

Hire a dedicated AIA Billing Virtual Assistant to manage G702/G703 forms, Schedule of Values (SOV), and Lien Waivers. Fully managed by SageDoer—zero management overhead for you.

Book a Strategy Call WhatsApp

Document Status

Audit Ready

AIA G702 Progress

Lien Waivers Sent

12 Pending / 48 Executed

Retainage Tracked

$142,500.00 USD

Fluent in Construction Accounting Standards

AIA G702/G703
Procore
Sage 300
QuickBooks
DocuSign

Full-Cycle Construction Billing

Your VA handles the complex administrative burden of progress billing so your field team can focus on the build.

G702 & G703 Prep

Accurate preparation of Application and Certificate for Payment (G702) and Continuation Sheets (G703) for monthly submission.

Schedule of Values (SOV)

Developing and maintaining the SOV, ensuring work items are balanced and reflect actual project scope for smooth approvals.

Lien Waiver Tracking

Coordinating Conditional and Unconditional Lien Waivers from all subcontractors and suppliers to ensure legal compliance.

Retainage Management

Detailed tracking of held retainage (typically 5-10%) and preparing final release applications once the project hits substantial completion.

Change Order Integration

Ensuring all approved Change Orders (COs) are correctly added to the billing cycle and SOV immediately to prevent revenue leakage.

Subcontractor Review

Auditing incoming subcontractor pay apps against their contract value and work-in-place before approving for payment.

Stored Materials Audit

Tracking and verifying invoices for materials stored on-site or off-site to ensure they are properly billed in the G703 sheets.

Compliance Monitoring

Monitoring Certificate of Insurance (COI) expiration dates for subs to ensure no payments are released to non-compliant parties.

Aging Reports (A/R)

Providing weekly reporting on outstanding progress payments and following up with Architects or Owners on late approvals.

The Smart Billing Choice

A remote workforce without the management overhead.

Traditional Platforms

  • Platform & Management Fees

    Up to 40% in hidden markups, bidding, and memberships

  • Daily Team Management

    You must juggle and supervise multiple freelancers directly

  • Quality Assurance

    Hit-or-miss talent with unverified construction billing knowledge

  • Staff Turnover

    Workflow resets and retraining starts from zero when they leave

SageDoer Advantage

  • 0% Hidden Fees

    Pay strictly for hours worked. No Platform Fees.

  • Single Point of Contact

    A dedicated PM who acts as your internal billing manager.

  • Expert Problem-Solving

    Rigorously trained experts who know AIA specs inside out.

  • Seamless Replacements

    Internal replacements with zero workflow disruption or retraining.

How We Get You Paid

A professional 4-phase implementation for your firm.

1

Submit Needs

Share your specific project billing needs via Email or WhatsApp.

2

Finalise Deal

Our PM reviews goals and outlines a tailored billing strategy.

3

Expert Execution

PM takes full charge, managing our internal team of experts.

4

Pay for Output

Log only VA working time. PM supervision is free.

Simple, Flat-Rate Billing

Eliminate the overhead of a full-time accounting hire. Pay only for hours of pure work.

Part-Time

20 Hours Per Week

$7 / hour
Est. $560 USD / Month
  • Pure Work Hours Only
  • Dedicated PM Included
  • Zero Setup Fees
Choose Part-Time
Maximum Value

Full-Time

40 Hours Per Week

$6 / hour
Est. $960 USD / Month
  • Pure Work Hours Only
  • Dedicated PM Included
  • Zero Setup Fees
Choose Full-Time

Contractor Feedback

"Our billing cycle used to be a nightmare of missing SOV items. SageDoer fixed everything in 30 days."

— General Contractor, TX

"The managed service model is great. I don't have time to train a freelancer on AIA G702 forms. They already knew it."

— HVAC Subcontractor, FL

"Finally getting paid on time because our documentation is actually audit-ready every single month."

— Electrical Firm Owner, NY

"Our PM at SageDoer is a pro. They catch errors in subcontractor billings before we even see them."

— Project Manager, CA

"Using them for lien waiver tracking alone has saved our ops team 20 hours a week."

— Operations Head, AZ

"Best decision for our plumbing business. The transition to Procore was seamless with their help."

— Business Owner, GA

"Our billing cycle used to be a nightmare of missing SOV items. SageDoer fixed everything in 30 days."

— General Contractor, TX

Common Inquiries

We primarily handle G701 (Change Orders), G702 (Payment Apps), and G703 (Continuation Sheets). We can also manage G704 (Substantial Completion) and G706 (Affidavit of Payment).
We coordinate directly with your subcontractors to ensure all Conditional Waivers are received with the Pay App and Unconditional Waivers are received after payment is disbursed, maintaining a digital audit trail.
Yes. We can work directly within your project management or accounting software as a designated "Billing User," ensuring all data remains within your controlled environment.
No monthly membership fees or platform fees. We offer 20hr and 40hr weekly blocks where you only pay for the virtual assistant's actual working hours.
All billing is handled in USD. Our VAs align their working hours with your business timezone in the USA to ensure rapid response and real-time collaboration.
Your VA and Project Manager will document the dispute, reconcile the SOV against work-in-place, and provide the necessary backup documentation to help resolve the discrepancy quickly.
No. The dedicated Project Manager's oversight, QA, and communication are completely free. You only pay the hourly rate for the VA's active billing work.
Absolutely. If you have several months of unbilled work or unreconciled retainage, our rapid response team can prioritize cleanup in Phase 3 of the workflow.

Get Paid Faster.
Eliminate Billing Lag.

Send your project requirements today and get an expert AIA Billing VA backed by a managed team.

info@sagedoer.com +91 8017067191

Request a Billing Specialist

Managed by SageDoer Compliance Team