Every Masterpiece
Needs a Ledger.
Managing an active gallery inventory while chasing collector payments is a creative drain. Hire a dedicated, fully-managed Art Sales VA to track inquiries, generate invoices, manage shipping logistics, and update provenance records across Artlogic or Artsy.
Integrated with the Art Market Tech Stack
Mastering the Gallery Backend
We handle the administrative friction of high-value art sales so your team can focus on the next exhibition.
Inventory Cataloging
Managing your master inventory (Artlogic/ArtCloud). Uploading high-res images, logging dimensions, medium, and tracking provenance/exhibition history for every SKU.
Collector CRM Hygiene
Keeping your collector database immaculate. Logging interests, purchase history, and follow-up notes so you never miss an opportunity to pitch a new acquisition.
Invoice & Payment Chasing
Generating professional invoices with correct taxes and shipping. Monitoring bank transfers and Stripe payments, and sending polite reminders for overdue balances.
Logistics Coordination
Liaising with fine art shippers (Connoisseur, Gander & White, etc.). Sourcing quotes, coordinating pickups/deliveries, and ensuring insurance paperwork is filed.
Viewing Room Support
Setting up private online viewing rooms for VIP collectors. Managing the expiration dates and tracking which pieces get the most engagement time.
COA & Provenance Logs
Drafting Certificates of Authenticity for artist signature and ensuring the digital provenance trail is updated in the CMS upon transfer of ownership.
Institutional Trust
We Manage the Data,
You Close the Deal
Why Gallery Directors Choose Sagedoer
High-value art sales require extreme discretion and technical precision. Hiring a solo freelancer leads to messy inventory and insecure data. Sagedoer provides the managed excellence you need to maintain your gallery's reputation.
Free Dedicated Project Manager
Your PM acts as your Registrar. They learn your specific cataloging rules, supervise the VA’s daily inventory audits, and perform secondary QA on every invoice generated—completely free of charge.
Strict Confidentiality Protocols
Collector lists and sale prices are your most sensitive IP. We manage credentials via secure, encrypted vaults (1Password/LastPass) and operate under strict corporate NDAs to ensure your data stays private.
Scale-Ready Redundancy
Art Fair season is chaotic. Sagedoer allows you to deploy multiple coordination specialists instantly under one manager to handle the volume of an upcoming fair without hiring full-time staff.
The Sales Pipeline
Four simple phases to an automated gallery backend.
Inventory Sync
Connect our PM to your CMS (Artlogic, etc.). Share your price lists and commission rules.
Strategy Map
The PM audits your CRM logs, identifies follow-up priorities, and briefs the assigned specialist.
Active Support
VA handles inquiries, generates invoices, and manages shipping logs. PM performs daily QA audits.
Report & Pay
Receive your weekly sales and provenance logs. Pay strictly for the VA's tracked hours.
Simple, Managed Pricing
No sales commission markups. No setup fees. Just expert managed support by the hour.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager
- Free Inventory Supervision
- Pay only for pure work hours
- Zero setup or onboarding fees
Full-Time Support
40 Hours Per Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager
- Free Inventory Supervision
- Pay only for pure work hours
- Zero setup or onboarding fees
Frequently Asked Questions
Protect Your Provenance.
Don't let manual sales admin bottleneck your gallery's growth. Delegate the transaction lifecycle to Sagedoer experts and secure your revenue today.