Flawless Installs.
Mastered Logistics.
From international crating to final white-glove placement, managing art installations is a high-stakes puzzle. Hire a fully managed Virtual Assistant to coordinate shippers, verify insurance, and schedule installers while you focus on the curation.
Expertise Across Fine Art & Project Software
Curating the Complexity.
Art installation is 90% preparation. Our VAs take ownership of the high-stakes coordination tasks that ensure your precious assets arrive and hang safely.
Fine Art Shipping Coordination
Sourcing and booking white-glove specialized shippers. We manage quotes, customs documentation for international transit, and real-time tracking.
Insurance & COI Verification
Ensuring all vendors have active fine art insurance. We verify Certificates of Insurance (COI) to protect you and your clients from liability during the install.
Site Prep & Condition Reports
Coordinating virtual site visits, gathering wall dimensions/photos, and preparing digital condition report templates for the on-site installers to complete.
Installation Team Scheduling
Managing the calendars of specialized art handlers, riggers, and lighting technicians. We ensure everyone is on-site at the exact moment the crate arrives.
Archive & Database Updates
Updating Artlogic or Artwork Archive post-install. We log location changes, upload install photos, and archive final invoices and shipping receipts.
Client Progress Summaries
Providing your collectors or corporate clients with professional weekly summaries on transit status and upcoming installation milestones.
The Installation Pipeline
A 4-phase fully managed process to a perfect unveiling.
Submit Brief
Share the inventory list, destination details, and your preferred installation window.
Strategy Lock
Your PM selects specialized shippers, verifies insurance, and maps out the install team requirements.
Active Coordination
The VA manages the transit, schedules the riggers, and ensures site-readiness via virtual checks.
Reveal & Pay
The installation is complete. You pay strictly for VA coordination hours. PM oversight is free.
Precision is Not Optional.
Why world-class galleries choose Sagedoer's managed model for their logistics work.
Unmanaged Freelancers
Insurance Blindspots
Unmanaged workers often skip the critical step of verifying specific art-rider insurance, leaving you exposed.
Logistics Delays
When your freelancer ghosts you, your sculpture stays stuck at customs. There is no backup support.
You Manage the Error
You have to check every shipping line and install schedule yourself because there is no oversight layer.
Sagedoer Managed VA
PM-Verified Insurance
Your Project Manager performs 2nd-tier validation on all COIs and vendor vetting (Free).
0% Hidden Fees
Pay strictly the hourly rate ($6 or $7). No commission markups on shipping or install fees.
Seamless Continuity
If a VA takes leave, your PM deploys a briefed replacement immediately. Your installation schedule never stalls.
Transparent Pricing for Elite Studios.
Premium coordination talent. Zero management overhead. Cancel anytime.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- Zero setup or onboarding fees
Full-Time Coordinator
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- No monthly membership charges
Frequently Asked Questions
Yes. Our VAs are specialized in international fine art logistics. They coordinate with specialized crating vendors to ensure museum-standard packing and handle the complex customs paperwork (carnets, commercial invoices) required for crossing borders safely.
We use virtual walkthroughs and detailed photo-surveys. The VA provides the client or site manager with a specific "Install Audit Checklist" to complete. This ensures the installation team knows the wall type, elevator dimensions, and structural integrity before they arrive on site.
Fine art logistics carry significant risk. We absorb the cost of the Project Manager because their oversight acts as your quality insurance—reviewing every crating quote and insurance COI to ensure there are zero gaps. You get executive-level logistics for a flat VA hourly rate.
Your Legacy. Flawlessly Installed.
Ready to automate your art logistics and reclaim your weekends? Choose your preferred channel to discuss your upcoming project today.