Governance in Focus.
Minutes in Absolute Order.
Recording meetings shouldn't lead to hours of administrative burnout. Hire a fully managed Virtual Assistant to transcribe recordings, draft formal minutes, track resolutions, and manage your board portals with clinical precision.
Expertise Across Modern Governance Ecosystems
Bespoke Support for Critical Decisions.
Minutes aren't just a record; they are a legal shield. Our Virtual Assistants provide the technical rigor and editorial polish required for high-stakes corporate governance.
Live Session Capture
Attending live virtual sessions or working from audio recordings to log attendance, speakers, and the core flow of discussion in real-time.
Resolution & Vote Tracking
Meticulously documenting motions, seconders, and vote counts (Yea/Nay/Abstain) to ensure corporate bylaws are followed and recorded.
Action Item Consolidation
Extracting deliverables from the meeting transcript, assigning owners/deadlines, and syncing them with your project management tool.
Portal Content Mgmt
Managing board portals (BoardEffect, Diligent). We upload draft minutes, manage version control, and organize the archive of approved records.
Editorial Proofreading
Our VAs ensure formal language is used correctly, removing casual filler and polishing the text into a professional board-ready document.
Confidential Data Handling
Managing sensitive IP and personnel discussions with extreme discretion, operating under strict NDAs and secure data protocols.
The Governance Pipeline
A 4-phase fully managed process to executive-level documentation.
Record Submit
Share your audio recording or invite the VA to the virtual board session (Zoom/Teams).
Strategy Lock
Your PM audits the agenda and sets the required formatting (Verbatim vs. Summary) for the VA.
Draft & QA
The VA drafts the minutes and action items. Your PM performs a 2nd-tier editorial review.
Approve & Archive
Approved minutes are uploaded to your board portal. Pay strictly for VA working hours.
Integrity in Every Line.
Why specialized boards choose Sagedoer's managed model over unmanaged gig-workers.
Unmanaged Freelancers
No Governance Context
They treat board minutes like a simple chat transcript, missing the formal requirements of resolutions and bylaws.
Security Liabilities
Sharing board-level sensitive audio with unvetted individuals on public marketplaces creates a massive IP risk.
You Manage the Review
You have to spend your executive time correcting their grammar and formatting before the chair can sign off.
Sagedoer Managed VA
PM-Verified Fidelity
Your Project Manager performs 2nd-tier validation on technical terminology and resolution language accuracy (Free).
0% Hidden Fees
Pay strictly the hourly rate ($6 or $7). No membership charges or markup on the specialist technical talent.
Enterprise Confidentiality
All VAs are internally vetted and operate under high-grade NDAs, protecting your sensitive strategic discussions.
Transparent Pricing for Board Ops.
Premium governance support. Zero management overhead. Cancel anytime.
Part-Time Support
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- Zero setup or onboarding fees
Full-Time Support
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- No monthly membership charges
Frequently Asked Questions
Yes. Our VAs understand the specific requirements for non-profit governance, including 501(c)(3) compliance standards, recording donor approvals, and managing minutes for annual general meetings (AGMs).
Confidentiality is our highest priority. All Sagedoer VAs operate under professional-grade NDAs. For executive sessions, we can manage the workflow through your internal secure platforms (e.g., MS Teams or Diligent) where data never leaves your environment.
Board records require 100% accuracy. We absorb the cost of the Project Manager because their oversight acts as your "Editorial Director"—reviewing every resolution and minute draft before you see it. You get professional-grade governance support for a flat VA hourly rate.
Capture Every Motion.
Secure Every Minute.
Ready to automate your board operations and reclaim your strategic focus? Choose your preferred channel to discuss your requirements today.