Hire Top Talent.
Stop Scheduling.
The best candidates are off the market in 10 days. Don't lose them to slow email replies. Hire a managed Virtual Assistant to run your ATS, schedule interviews across time zones, and coordinate your entire hiring pipeline.
We Integrate With Your Recruiting Stack
Candidate Experience. Perfected.
A disorganized hiring process tells candidates your company is chaotic. Our VAs act as your recruiting concierges, ensuring every applicant receives a premium, prompt experience.
Complex Interview Scheduling
Coordinating panel interviews, time zone differences, and busy hiring manager calendars. We send the invites, Zoom links, and prep materials automatically.
Initial Resume Screening
We filter out the noise. Our VAs review inbound applications against your mandatory criteria (location, visa status, specific certs) before you ever see them.
ATS Hygiene & Management
Moving candidates through stages in Greenhouse or Lever, ensuring scorecards are submitted, and keeping your recruiting pipeline perfectly clean and accurate.
Follow-up & Rejections
No candidate should be ghosted. We execute your communication sequences, sending polite rejection templates or requests for next steps within 24 hours.
Passive Sourcing Support
Building lists of potential candidates on LinkedIn based on your boolean search parameters and prepping them for your initial outreach.
Onboarding Admin
Once the offer is signed, we shift gears to coordinate background checks, collect initial documents, and schedule the new hire's orientation sessions.
The Hiring Pipeline
A seamless, managed workflow from application to offer letter.
System Intake
Grant us restricted access to your ATS (Greenhouse, Lever) or email. Share your scheduling links and screening criteria.
SOP Calibration
Your dedicated Project Manager establishes the email templates for interview requests, rejections, and hiring manager follow-ups.
Expert Execution
The VA reviews incoming resumes, moves approved candidates to the interview stage, and handles all calendar logistics to get them booked.
Pay Only For Output
You focus on the interviews. We log and charge exclusively for the VA's active coordination time. PM supervision and SOP design are completely free.
Strategic HR Delegation
Why scaling companies choose Sagedoer over traditional recruiting coordinators.
Scalable Recruiting Pricing
Lower your cost-per-hire without sacrificing candidate experience.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for pure working hours
- Dedicated Project Manager Included
- Free QA & email supervision
- Zero setup or onboarding fees
Full-Time Coordinator
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for pure working hours
- Dedicated Project Manager Included
- Free QA & email supervision
- No monthly membership charges
Coordination FAQ
Yes. We recommend creating an alias email (e.g., careers@yourcompany.com or recruiting@...) for the VA to use. They will send calendar links, answer basic logistical questions, and send rejection emails on behalf of your hiring team.
During Phase 2 (Calibration), you provide us with strict, objective screening criteria (e.g., Must have 3+ years experience, must be located in TX, must have Salesforce experience). The VA applies these filters ruthlessly, only passing qualified resumes to your recruiters.
Yes. Sagedoer VAs operate strictly within your existing ATS (Greenhouse, Lever, Workday) and email clients. We operate under strict NDAs, ensuring compliance with data privacy standards.
The VA handles it. They will immediately inform the hiring manager via Slack/Teams, cancel the existing calendar hold, and send a new scheduling link to the candidate—saving your internal team from the back-and-forth headache.
Close top talent. Drop the admin.
Stop losing great candidates to a slow hiring process. Let our managed experts handle the coordination today.