Turn Happy Clients Into
Closed Deals.
Case studies drive B2B sales, but hunting down clients for interviews and chasing them for approvals is a massive bottleneck. Hire a managed Virtual Assistant to coordinate the entire success-story pipeline.
We Integrate With Your Content Stack
The Story Pipeline. Managed.
Marketers have enough to do. Our VAs act as your dedicated case study producers, taking the operational heavy lifting off your plate so you can focus on distribution.
Outreach & Scheduling
We identify your happiest clients via NPS scores, send polite outreach emails, and handle the back-and-forth calendar tetris to lock in the interview.
Interview Facilitation
Our VAs can conduct standard 20-minute Q&A interviews via Zoom using your approved questions, ensuring high-quality audio and video capture.
Transcription & Logging
Processing the raw video through AI transcription tools (Otter/Rev), cleaning up the text, and highlighting the best pull-quotes for your copywriters.
Copywriter Coordination
Acting as the project manager between the raw interview and your freelance or in-house writers, ensuring briefs and deadlines are met.
Approval Chasing
The hardest part of the process. We persistently and politely follow up with the client’s legal and PR teams to get the final sign-off on the draft.
Formatting & Distribution
Taking the approved text and placing it into your Canva or Figma PDF templates, then uploading the final assets to your sales enablement drive.
The Production Pipeline
A systematic, managed process to turn customer goodwill into marketing collateral.
Provide the Target List
You hand us a list of successful client implementations or high-NPS users. We review your brand's case study template and desired interview questions.
Workflow Setup
Your dedicated Project Manager builds the outreach cadences, establishes the approval tracking board, and assigns a vetted coordination VA.
Execution & Harassment
The VA reaches out, conducts the interviews, transcripts the audio, and chases the client for final draft approvals. The PM audits the process for quality.
Pay Only For Time
Receive ready-to-publish sales assets. We log and charge exclusively for the VA's actual coordination time. PM supervision is free.
Stop Overpaying Content Agencies
Why smart B2B teams decouple the writing from the coordination.
Scalable Content Pricing
Stop paying per-asset. Build a content machine based on time.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for pure working hours
- Dedicated Project Manager Included
- Free QA & pipeline supervision
- Zero setup or onboarding fees
Full-Time Producer
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for pure working hours
- Dedicated Project Manager Included
- Free QA & pipeline supervision
- No monthly membership charges
Case Study Production FAQ
Our VAs are operational coordinators and transcript cleaners, not high-level B2B copywriters. The best workflow is for the VA to conduct the interview, run the transcription, highlight the best quotes, and format it into a "brief" that your in-house writer or a freelance copywriter can quickly turn into polished gold.
Absolutely. We provide VAs with excellent English communication skills. They introduce themselves as "The Content Production Team for [Your Company]." By using a structured question script provided by you, the client feels they are part of a highly organized, professional marketing process.
This is exactly why you hire a VA. The VA uses a polite but persistent email sequence to chase down legal or PR approvals from the client. It removes the friction from your account managers, allowing the VA to be the "bad cop" who gets the signature.
Yes. If you provide a branded template in Canva or Google Slides, the VA can take the final approved copy and drop it into the layout, ensuring you have a ready-to-download sales asset.
Scale Your Social Proof.
Stop letting great success stories rot in your inbox. Hire a dedicated coordination assistant today and build your sales arsenal.