Don't Let A $15k Event
Go to Voicemail.
When you are in the kitchen or at a venue, you can't answer emails. Hire a managed Virtual Assistant to instantly respond to inquiries, send pricing brochures, and book tastings before the client goes to your competitor.
Experts in Top Catering & Event Software
Never Miss Another Booking.
Couples and corporate planners book the caterer who replies first. Our Virtual Assistants act as your rapid-response concierge team.
Rapid Inquiry Triage & Qualification
When a lead comes in via The Knot, WeddingWire, or your website, the VA responds within minutes. They ask pre-qualifying questions about guest count, venue, and budget to filter out tire-kickers before they hit your desk.
Custom Proposal Drafting
Using templates in Tripleseat or HoneyBook to build beautiful, itemized catering quotes based on the client's menu selections.
Deposit & Contract Chasing
Following up relentlessly on sent proposals. Sending invoice reminders to ensure deposits are paid and dates are officially secured.
Tasting & Venue Walkthrough Scheduling
Coordinating complex calendars. The VA schedules menu tastings with the chef, sets up venue walkthroughs, and ensures the client has all the logistical details prior to the meeting.
Post-Event Review Harvesting
Sending automated "Thank You" emails the day after the event, politely requesting Google or Yelp reviews to boost your local SEO and credibility.
The Client Booking Pipeline
How we turn a chaotic inbox into a streamlined revenue engine.
Inbox Integration & SOPs
We securely connect to your `info@` or `events@` email alias and CRM. Your Project Manager maps out your pricing minimums, preferred response templates, and booking rules.
Daily Lead Triage
The VA monitors the inbox continuously. When an inquiry hits, they reply immediately with a beautiful digital brochure and a link to schedule a discovery call or tasting.
Proposal & Follow-Up
After you decide on the menu, the VA builds the formal quote in Caterease or HoneyBook, sends it to the client, and chases them until the deposit is paid and the date is locked.
BEO Generation & Billing
The VA finalizes the Banquet Event Order (BEO) for the kitchen. You are billed purely for the VA's operational hours; Project Manager oversight is always free.
Hospitality Requires Polish.
Sloppy emails lose high-end clients. See why successful caterers trust our managed teams over random marketplace freelancers.
Solo Freelancers
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Unprofessional Tone
A cheap freelancer might use poor grammar or the wrong tone, instantly turning off a bride planning a $30k wedding.
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No Industry Context
They don't understand the difference between a BEO, a plated dinner, or a food station minimum, requiring hours of your training time.
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Single Point of Failure
If they get sick during wedding season, your inbox completely halts and leads die on the vine.
Sagedoer Managed VA
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Impeccable Communication
Our VAs are heavily vetted for English proficiency and trained to use your approved, hospitality-focused email templates.
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Free PM QA Oversight
Your dedicated Project Manager spot-checks outgoing proposals and emails to ensure absolute accuracy before the client sees them.
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Reliable Coverage
We document your specific SOPs. If a VA is absent, an internally trained backup steps in immediately to answer inquiries.
Transparent Ops Pricing
A single $15k event pays for the service for an entire year. Pay only for tracked output.
Part-Time Concierge
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Concierge
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
No, you or your Executive Chef dictate the food and pricing. The VA takes your menu choices and professionally formats them into a proposal document or CRM quote to send to the client. They handle the administrative data entry, not the culinary creation.
Yes! Depending on your needs, we can set up a VoIP extension. The VA can act as your first-line receptionist, answering calls, taking messages, and gathering basic event details (date, guest count, venue) before routing complex questions to your sales manager.
We schedule the VA's shift to match your busiest inquiry hours. During their shift, standard SOP is to reply to a new lead within 15-30 minutes, drastically increasing your chances of securing the booking over slower competitors.
Serve More Clients.
Stop losing high-value events because you were too busy cooking to reply. Get a dedicated inquiry manager today.