Nurture Every Donor.
Automate the Paperwork.
When donations spike, your team shouldn't drown in spreadsheets. Hire a fully managed Virtual Assistant to process gifts, send personalized tax receipts, and update your CRM so you can focus on your mission.
Proficient in Top Non-Profit Technology
Data Hygiene Meets Gratitude.
Donors leave when they feel unappreciated or when their tax receipts have typos. Our Virtual Assistants ensure every gift is logged perfectly and thanked promptly.
Daily Gift Batch Processing
Pulling raw transaction data from Stripe, PayPal, or check logs, and manually entering or verifying the gifts in your primary CRM (DonorPerfect, Raiser's Edge). We ensure campaigns, funds, and appeals are coded correctly.
Personalized Acknowledgements
Drafting and sending highly personalized "Thank You" emails or generating physical mail-merge letters within 48 hours of a donation.
Tax Receipt Generation
Generating accurate 501(c)(3) compliant tax receipts for individual gifts and compiling end-of-year consolidated giving statements for your major donors.
Recurring Donor Retention (Dunning)
When a monthly donor's credit card expires or fails, the VA executes a polite, multi-touch email/phone outreach sequence to help them update their payment method, rescuing vital recurring revenue.
CRM Data Hygiene
Merging duplicate donor profiles, updating NCOA (National Change of Address) records, and standardizing formatting so your mailing lists pull cleanly.
The Stewardship Pipeline
A highly secure, structured process to handle your donor data with care.
Secure Access & Mapping
We establish "Data Entry" or restricted access to your CRM and donation platforms. Your Project Manager maps out your specific fund codes, campaigns, and acknowledgement templates.
Daily Gift Triage
The VA logs in daily or weekly (depending on volume) to pull transaction reports from Stripe/PayPal/Checks and enter them into the CRM, preventing data backlogs.
Receipting & Gratitude
Once logged, the VA immediately generates and emails the official tax receipt along with your personalized "Thank You" template, maintaining a 48-hour response standard.
QA & Output Billing
Your Project Manager performs regular QA sweeps to ensure data entry matches the bank deposits. You are only billed for the exact hours the VA spent processing gifts.
Protect Your Donor Data.
Non-profits handle sensitive financial and personal information. See why established charities trust Sagedoer's managed infrastructure over unverified gig workers.
Solo Freelancers
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Data Security Risks
Handing over CSV files full of donor names, addresses, and giving histories to an unvetted public freelancer is a massive compliance risk.
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Embarrassing Typos
Without QA oversight, a freelancer might misspell a major donor's name on a tax receipt or send the wrong email template.
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Turnover Chaos
If your solo VA quits mid-campaign, your end-of-year gift processing completely halts while you try to hire someone new.
Sagedoer Managed VA
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Strict NDA & Privacy
Our VAs are internally vetted, operate under strict NDAs, and utilize secure credential managers so they never see raw passwords.
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Free PM QA Oversight
Your dedicated Project Manager audits the VA's batch entry logs to ensure campaigns and tax receipts are 100% accurate.
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Seamless Replacements
We document your specific CRM rules. If a VA is absent, an internally trained backup steps in so processing never stops.
Transparent Non-Profit Pricing
Protect your operating budget. Pay strictly for the administrative hours you need.
Part-Time Admin
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Admin
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
No. We establish strict structural boundaries. The VA only receives "Data Entry" or "Read-Only" access to your CRM and payment processors (like Stripe or PayPal). They can view transaction histories to process receipts, but they cannot initiate transfers, refunds, or access your core bank accounts.
Most gift processing and acknowledgement is done via email and physical letters. However, if you require outbound "Thank You" calls or calls to follow up on failed recurring credit cards, we can set up a VoIP line for the VA to execute those calls using your approved scripts.
For physical checks, your on-site team will scan or photograph the batch of checks (and associated envelopes/notes) into a secure shared drive. The VA will then take that digital file, manually enter each gift into the CRM, and queue up the tax receipts for printing or emailing.
Amplify Your Impact.
Stop letting administrative tasks slow down your fundraising. Get a dedicated data entry professional ensuring your donors are thanked properly today.