Accelerate Payouts.
Automate the Filing.
Denied claims are usually just data errors. Hire a fully managed Virtual Assistant to meticulously gather evidence, file with carriers, and follow up with adjusters until the settlement is finalized.
Proficient in Top Carrier & Billing Portals
Meticulous Case Assembly.
Insurance companies look for reasons to deny. We provide reasons to approve. Our VAs ensure every claim is submitted with the exhaustive documentation required for success.
Evidence Collection & Audit
Gathering on-site photos, witness statements, police reports, and repair estimates. We audit the file to ensure no required field is left blank before submission.
Carrier Portal Entry
Expertly navigating sluggish carrier portals (State Farm, GEICO, etc.). The VA manually types in the data, uploads the high-res assets, and logs the confirmation number.
Adjuster Follow-ups
Claims stall in the "Under Review" phase. The VA calls and emails adjusters weekly, maintaining a log of the status so you are never left wondering about the check.
FNOL Triage
First Notice of Loss support. Taking inbound calls from stressed clients, gathering the initial critical data points, and opening the case file instantly.
Digital File Archiving
Ensuring every claim has a mirroring digital folder in your system (SharePoint/Google Drive), organized by date, client name, and status for easy search.
Cycle-Time Reporting
Providing weekly reports on claim speed—how long it takes from filing to payment—allowing you to identify which carriers are underperforming.
The Resolution Pipeline
A secure, 4-step system to hand off your administrative backlog.
Access & Portal Mapping
We securely connect to your CRM and carrier portals. Your Project Manager maps out your specific claim codes and required evidence checklists.
Evidence Collection
You or your field team dump raw photos and notes into a shared folder. The VA sorts, renames, and formats the files for professional carrier submission.
Filing & Triage
The VA executes the filing, captures the claim number, and initiates the first outreach to the assigned adjuster to establish a point of contact.
Follow-up & Payout
The VA monitors the file weekly until the settlement is reached. You are only billed for the VA's active operational hours; PM oversight is free.
Accuracy Beats Volume.
One data error can delay a payout by 60 days. See why agencies trust Sagedoer over random marketplace freelancers.
Solo Freelancers
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Data Security Risks
Handing over client PII (SSNs, Medical Records) to unvetted overseas workers is a massive compliance risk.
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Inconsistent Quality
No secondary check. If the freelancer forgets to attach an evidence photo, the claim gets denied, and you start over.
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Single Point of Failure
If they get sick mid-claim, the follow-ups stop, and your cycle times triple.
Sagedoer Managed VA
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Strict NDA & Privacy
Our VAs operate under strict data protection protocols. We use secure cloud environments and never download your sensitive data locally.
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Free PM QA Oversight
Your dedicated Project Manager audits the claim filings to ensure zero typos and 100% attachment accuracy.
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0% Hidden Markups
Pay strictly for the tracked time the VA spends filing your claims. No platform fees or memberships.
Transparent Ops Pricing
Corporate-level accuracy for a fraction of the cost of a full-time claims clerk.
Part-Time Support
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Support
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
No. Our Virtual Assistants act as administrative filing specialists and coordinators. They do not adjust claims, determine liability, or provide legal advice. They do the technical data entry and clerical follow-up that allows your licensed professionals to focus on higher-level decision making.
Yes. We recommend providing the VA with an "Employee" or "Standard" sub-user login with restricted permissions. We use encrypted password managers to ensure credentials are never exposed, and you maintain total control over your master accounts.
Our standard SOP is "Same-Day Submission" if all required evidence is uploaded before 2 PM local time. If pieces are missing, the VA will instantly alert your team so the file doesn't sit idle.
Secure Every Payout.
Stop letting administrative backlogs delay your revenue. Get a dedicated claims team ensuring your files are perfect today.