You Build the Vision.
We Build the Engine.
A remote workforce without the management overhead. Hire a fully managed Coaching Admin Virtual Assistant to handle course uploads, student onboarding, and community management—saving you up to 70% in costs.
Masters of the Coaching Stack
World-Class Admin. Seamless Experience.
We remove the technical and logistical hurdles that stand between you and your students.
Course Management
Uploading video lessons, organizing modules, setting up drip-feed schedules, and managing downloadable worksheets.
Student Onboarding
Granting portal access, sending welcome emails, and providing initial technical orientation for new members.
Community Moderation
Engaging with students in Circle or Mighty Networks, tagging you in urgent questions, and enforcing house rules.
Calendar Management
Scheduling 1-on-1 coaching calls, managing group Zoom sessions, and protecting your deep-work time.
Membership Billing
Handling payment failures, managing refund requests per your policy, and updating subscription tiers in Stripe/PayPal.
Launch Support
Coordinating webinar tech, monitoring chat rooms during live events, and managing the high-volume inflow of launch week inquiries.
Student Progress Tracking
Auditing completion rates, flagging struggling students for intervention, and issuing certificates of completion.
Testimonial Collection
Systematically reaching out to successful students to gather social proof, screenshots, and video case studies.
Tech Support Triage
Troubleshooting login issues, password resets, and software glitches for your students in real-time.
Savings vs Local Admin
Elite Talent.
Dedicated Oversight.
Don't waste time managing remote freelancers. Partner with Sagedoer. We provide the coaching experts and a free management layer, ensuring your academy runs flawlessly.
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Diverse pool of experts through one manager
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Single point of contact via a Dedicated Manager
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Centralised, verifiable time tracking
Our Streamlined Workflow
Phase 1
Submit Needs
Share your platform stack and project goals via Email, Form, or WhatsApp.
Phase 2
Finalise Strategy
Our dedicated PM reviews your goals and finalises a tailored partnership strategy.
Phase 3
Expert Execution
Your PM manages work done seamlessly through our internal team of vetted experts.
Phase 4
Pay for Output
Pay only for actual work hours. PM supervision is 100% free of charge.
Stop Overpaying Platforms
Transparent Administrative Pricing
Part-Time
20 Hours Per Week
- Pure work hours only
- Dedicated Project Manager
Full-Time
40 Hours Per Week
- Pure work hours only
- Dedicated Project Manager
Coaching Admin FAQs
Can the VA handle student technical support? ▼
Yes. They act as your center's first line of support. They troubleshoot login issues, navigate students through course portals (like Kajabi or Teachable), and resolve simple technical glitches so you don't have to spend your coaching time on IT.
How is sensitive student data protected? Security is paramount. We work directly within your cloud-based platforms using role-based access. We utilize secure password managers, and all VAs operate under strict confidentiality agreements.
What happens if my assigned VA is unavailable or sick? ▼
With Sagedoer's managed model, service continuity is our responsibility. Your Project Manager ensures cross-training within our internal team. If your primary specialist is away, a seamless internal replacement steps in so your students never experience a delay.
Scale Your Academy.
Deliver Your Legacy.
Submit your requirements today and our Project Manager will design a tailored administrative strategy for your coaching business.
Direct Support Channels
Inquire About Talent
Tell us about your current student volume and software stack.