Keep Projects on Track. Hire a Construction Scheduling VA
Stop letting administrative delays stall your job site. Hire a managed Virtual Assistant to handle Gantt charts, subcontractor coordination, permit tracking, and material logistics while you build.
Validated by General Contractors & Developers
"Our VA manage our entire Procore schedule. They handle the back-and-forth with subs so I can stay on the job site and actually build."
"The permit tracking saved our last commercial project. They found a missing architectural stamp 2 weeks before the pour date."
"Dedicated PM oversight is the key. I talk to one person, and they manage the VAs who handle our change orders and invoicing."
"Transparent billing and zero platform fees. We pay strictly for the hours our VA spends verifying site logs and material deliveries."
"They handle our Buildertrend daily logs. It’s given us 100% documentation coverage which saved us during a recent client dispute."
"Seamless internal replacements. When our primary VA was on leave, SageDoer had a trained replacement ready the next morning."
"Our VA manage our entire Procore schedule."
Complete Site Admin & Scheduling
Our specialists handle the heavy lifting of construction logistics, ensuring your teams have what they need, when they need it.
Gantt Chart Management
Updating master project schedules in Procore or Buildertrend. Identifying critical path shifts and notifying stakeholders of timeline impacts.
Subcontractor Liaison
Confirming arrival times, verifying insurance certificates (COIs), and managing the administrative side of sub-crew onboarding.
Material Procurement
Following up on material orders, tracking delivery windows, and ensuring lead times are accounted for in the project schedule.
Permit & Inspection Tracking
Coordinating with municipal offices to track permit statuses and scheduling on-site inspections for different construction phases.
Daily Site Log Audits
Reviewing and formatting daily logs submitted by field supervisors to ensure 100% compliance with client reporting standards.
Change Order Admin
Drafting change order documentation, gathering cost data from subs, and managing the approval workflow with the client.
Weather & Delay Logs
Monitoring localized weather reports and documenting impact days to support excusable delay claims and timeline extensions.
Equipment Rental Control
Managing the logistics of heavy equipment rentals. Tracking "off-rent" dates to prevent costly overages and coordinating pick-ups.
Punch List Management
Organizing and distributing close-out punch lists to subcontractors and tracking completion to ensure final payment release.
Proficient in Construction Tech Stack
The SageDoer Blueprint
Eliminating the friction between blueprint and build.
Submit Needs
Share your project type, software platform, and current admin bottlenecks.
Finalise Strategy
Your PM reviews goals and assigns a specialized industry administrator.
Expert Execution
The VA manages schedules and communications securely under PM supervision.
Pay for Output
Billed only for tracked work hours. Management and quality oversight is free.
Transparent, High-Value Pricing
Part-Time
20 Hours Per Week
Est. $560 / Month
- Pure working hours tracking
- Dedicated PM included
- Free quality assurance
Full-Time
40 Hours Per Week
Est. $960 / Month
- Pure working hours tracking
- Dedicated PM included
- Zero platform fees
Frequently Asked Questions
Can they use our project software?
Yes. Our VAs are pre-trained in Procore, Buildertrend, and MS Project. If you use a proprietary or local system, your PM will oversee the training during onboarding.
Is project data secure?
Absolutely. All VAs sign binding NDAs. We recommend providing restricted sub-user access to your software to protect sensitive financial settings.
Do they talk to subcontractors?
Yes. VAs can manage subcontractor coordination via email or integrated platform messaging, ensuring crews are confirmed for their scheduled dates.
How do they handle weather delays?
Your VA monitors local forecasts and follows your defined SOP to adjust the schedule, notify subs, and document the "weather day" in the project log.
Do they work in my time zone?
Yes. We coordinate overlap hours to ensure your VA is online and responsive during your standard business day for real-time site updates.
What if a VA makes an error?
This is a managed service. Your PM conducts regular QA on all schedules and logs. Any errors are addressed and corrected immediately by the PM at no cost to you.
Eliminate Project Stall.
Delegate the scheduling grind so you can focus on the job site. Reach out now for a custom strategy.
Request Your Project Admin
Tell us about your project volume and current software. We reply within 24 hours.