Build the Future.
We'll Handle the Docs.
Don't let RFIs, submittals, and vendor tracking stall your job site. Hire a managed Construction Virtual Assistant to streamline your administrative back-office, manage your project software, and keep your crews moving.
Proficient in the Industry's Leading Project Software
Expert Project Coordination
From pre-construction to close-out, our VAs manage the administrative lifecycle of your projects, ensuring accuracy and compliance at every stage.
Estimating & Takeoffs
Assisting with quantity takeoffs from architectural drawings and compiling vendor quotes to help build competitive and accurate bids.
RFI & Submittal Tracking
Managing the communication loop between architects, engineers, and subs. Ensuring RFIs are answered and submittals are approved on time.
Permit Coordination
Compiling permit application packages, tracking approval statuses with local municipalities, and ensuring all required site postings are current.
Vendor & Sub Management
Tracking insurance certificates (COIs), processing lien waivers, and maintaining up-to-date contact directories for all project partners.
Schedule Management
Updating project timelines in Buildertrend or Procore. Coordinating delivery windows for materials and site access for sub-contractors.
Billing & Progress Invoices
Preparing AIA G702/G703 forms, tracking work-in-place percentages, and ensuring all progress billings are submitted accurately each month.
Safety & Compliance Log
Maintaining digital safety records, daily site logs, and tracking OSHA compliance certifications for on-site personnel.
Procurement Tracking
Monitoring the supply chain for long-lead items. Tracking POs and shipping status to ensure equipment arrives before the installation window.
Close-out Documentation
Compiling O&M manuals, warranty packages, and as-built drawings for final project delivery and owner handover.
Your Project Support Pipeline
Submit Specs
Share your project scope and software requirements via Email or Form.
Finalise Strategy
Your PM reviews the project roadmap and finalises the admin support schedule.
Expert Execution
The PM manages the VA as they execute takeoffs, RFIs, and scheduling tasks.
Pay Only Output
We log and charge exclusively for the VA's actual work time. PM supervision is free.
The Managed Project Advantage
Scale your firm's output without adding to your field staff's workload.
| Comparison | Unmanaged Platforms | Sagedoer Managed VA |
|---|---|---|
| Project Management | You supervise the data entry | Dedicated PM manages all tasks |
| Tool & Data Costs | Hidden platform markups | 0% Hidden Fees. Only hours worked. |
| Data Integrity | Hit-or-miss accuracy | Internally vetted industry experts |
| Hiring Speed | Endless portfolio reviews | Instant delegation. Start now. |
Flat, Transparent Pricing
Pure working hours. No waste. Professional management included.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pure work hours only
- Dedicated Project Manager
- Free management supervision
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pure work hours only
- Dedicated Project Manager
- Free management supervision
Job Site Feedback
"The RFI turnaround time since hiring our Sagedoer VA has improved by 40%. They manage the entire loop between the architect and our field super."
— Sarah L., General Contractor
"Having a dedicated PM handle the submittal logs in Procore saved me hours of office work every week. The quality control is top-tier."
— Mark V., Project Manager
"At $7/hr, we were able to run a full procurement tracking log for our high-rise project. We haven't had a single material delay in 4 months."
— Elena P., Procurement Lead
"Our billing cycle used to be a nightmare of missing lien waivers. The VA tracks everything flawlessly. Cash flow has never been smoother."
— David T., Operations Director
"Native-level proficiency in technical construction terms. I don't have to explain what a 'change order' or a 'takeoff' is. They just get it."
— Chris B., Civil Engineer
"Consolidated USD billing and zero hidden markups. Sagedoer is the most transparent support service we've partnered with."
— Linda H., Firm Owner
Industry FAQ
Build Better.
Ready to offload your project administration? Reach out via your preferred channel today.