Stop Herding Cats.
Automate Team Ops.
Managing a dozen contractors is a full-time job. Hire a dedicated Coordination VA to assign tasks, chase deadlines, approve invoices, and keep your external team moving while you focus on scaling your vision.
We orchestrate your team in:
Mastering Operational Flow.
A contractor team is only as effective as the coordination behind them. Our VAs act as the "Glue" that holds your external talent together.
Task Routing & Distribution
The VA takes your high-level project goals and breaks them into granular tickets inside Slack or Asana, assigning them to the right specialist instantly.
Deadlines & "Nudging"
We are the polite reminders. The VA monitors all active deadlines and reaches out to contractors 24 hours before a deliverable is due to ensure no project stalls.
First-Pass Quality Audit
Stop reviewing garbage. The VA performs an initial check against your style guide or technical requirements before passing the work to you for final sign-off.
Invoice & Billing Sync
Consolidating invoices from 10 different contractors into one clean weekly summary. We cross-reference billing hours against task logs to prevent overcharging.
Contractor Onboarding
Setting up new vendors in your Slack, Notion, and email systems. We manage the NDAs, tax forms, and access requests so they can start work on Day 1.
Performance Reporting
Providing you with a "Team Health" report every Friday. Who is always late? Who is delivering the best ROI? We give you the data to optimize your team.
Managed Ops vs. "Freelancer Friction."
Don't let your executive focus be eaten away by answering the same administrative questions from 15 different contractors.
Unmanaged Sourcing
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The "Hey" Ping Trap
Contractors DM you 50x a day for file access, rule clarifications, and feedback. Your deep-work time vanishes.
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Missed Deadlines
Without active tracking, you only realize a project is late when the client asks for it. Damage is already done.
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Invoice Bloat
You don't have time to audit every invoice. You end up paying for rounded-up hours and unapproved "extra" work.
Sagedoer Managed VA
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Buffer for the Founder
The VA handles all contractor inquiries and clarifications. You only get briefed on the final deliverables.
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Project Manager Oversight
One dedicated PM audits your VA's coordination logs, ensuring your team is running at peak efficiency every single hour.
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Strict Time Tracking
Pay only for the VA's active coordination time. No platform fees, no bidding markups, just $6-$7/hr production.
The 4-Step Ops Deployment
How we turn your chaotic contractor list into an organized task machine.
Secure Brief
Introduce your dedicated PM to your team and share access to your PM tools and brand guidelines.
Mapping SOPs
The PM builds your "Coordination SOP," outlining how the VA assigns tasks and handles contractor friction.
Expert Defend
The VA starts daily operations: assigning tickets, nudging for updates, and auditing first-pass deliverables.
Scale & Pay
Receive weekly performance and budget reports. Pay only for the VA's tracked coordination hours.
Transparent Ops Pricing
Get a full-service operations layer for a fraction of a local COO's salary.
Part-Time Admin
20 Hours / Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free coordination strategy & QA oversight
- Zero setup or onboarding fees
Full-Time Specialist
40 Hours / Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free coordination strategy & QA oversight
- Zero setup or onboarding fees
Ops & Management FAQs
Will the VA actually talk to my contractors in Slack?
How do we ensure the VA doesn't approve bad work?
Can the VA help find NEW contractors too?
Run Your Team Like a COO.
Stop managing tasks and start leading your company. Hire a dedicated managed coordination expert today and reclaim your deep-work hours.