Build Your Business.
We'll Build the Process.
Stop fighting paperwork in the field. Hire a fully managed Contractor Virtual Assistant to handle scheduling, permitting, vendor quotes, and client logistics while you focus on the tools.
Proficient in Your Construction Tech Stack
Expert Administrative Capabilities
Scale your trades business without increasing management overhead.
Scheduling & Dispatch
Managing crew schedules, coordinating service calls, and optimizing field routes to ensure maximum daily billable hours.
Permit Coordination
Handling the administrative paperwork for building permits, tracking approval status, and scheduling necessary city inspections.
Vendor Liaison
Requesting material quotes from suppliers, following up on backorders, and ensuring subs have everything they need for site arrival.
Estimating Support
Assisting with digital takeoffs using PlanSwift or Bluebeam, and organizing BOM (Bill of Materials) data for your review.
Invoicing & Collections
Generating progress invoices, following up on outstanding homeowner payments, and tracking project-based expenses.
Customer Relations
Answering inbound inquiries, providing project status updates via email or Slack, and managing review requests post-completion.
Project Documentation
Organizing project photos, maintaining digital job logs, and ensuring warranties and closeout manuals are sent to clients.
Insurance Mgmt
Tracking COIs (Certificates of Insurance) for subcontractors and ensuring all local licenses are kept up to date for the firm.
Lead Triage
Monitoring incoming leads from Google, Angie's List, or Houzz, and ensuring timely responses to secure the initial walkthrough.
The Smarter Way to Scale Operations
Bypass the expensive domestic overhead and the unreliability of freelancers.
Traditional Platforms
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High Management Burden You spend your evenings managing and double-checking a freelancer's output.
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Unverified Talent Credentials are often unverified, resulting in "hit-or-miss" coordination quality.
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Hidden Markups Up to 40% hidden markups and membership fees on traditional bidding sites.
SageDoer Managed VA
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Free PM Supervision A dedicated Manager acts as your analyst and QA layer for the VA.
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Internally Vetted Experts All VAs are rigorously trained in construction software and field logic.
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0% Hidden Fees Pay strictly for hours worked. No markups or platform charges.
The Operational Pipeline
Submit Requirements
Share your project goals and software stack via Email, Portal, or WhatsApp.
Finalise Strategy
Your PM outlines a tailored roadmap and confirms the administrative SOPs.
Expert Execution
Vetted experts manage the logistics under PM supervision for total accuracy.
Pay Output Only
Log and charge exclusively for actual working time. Management is free.
Direct Feedback
"My SageDoer VA handles our entire Jobber board. I spend my days on the job site instead of chasing crews."
"They manage our permits and inspections like clockwork. We've saved weeks in project delays this year."
"The single point of contact (my PM) makes this so much better than Upwork. Flawless back-office management."
"Best ROI on our support spend. We save about 60% compared to our local admin hire."
"The transition was smooth. Our VA knew Housecall Pro from day one. Zero training needed."
"Reliable, high-quality, and always on time. They feel like a real extension of our field crew."
Flat Monthly USD Pricing
No setup fees. No monthly memberships. Pay only for active field support.
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
Contractor FAQs
Can they make calls to homeowners and vendors?
Which software are they pre-trained on?
How is "pure work" time tracked?
How do we securely grant access to our systems?
Build Your Business Faster.
Request a Talent Profile
Tell us about your trade and field-support goals.