Fill Your Chairs.
Let Us Handle the Front Desk.
Stop losing production time to insurance verification delays and unconfirmed appointments. Hire a rigorously trained Dental Coordinator Virtual Assistant to manage patient recall, scheduling, and billing prep. We manage the QA, and you pay only for output.
Proficient in Top Dental Practice Management Software
What Your Dental VA Handles Daily
Your dedicated Project Manager ensures our vetted experts execute these critical front-office tasks, letting your in-house team focus on the patients standing in front of them.
Insurance Verification & Pre-Auths
End the morning scramble. We verify benefits 2-3 days before the appointment, ensuring accurate copays and preventing angry patients at check-out.
- Full breakdown of benefits (frequencies, maximums)
- Entering fee schedules into Dentrix/Open Dental
- Submitting narratives and x-rays for Pre-Auths
Patient Recall & Reactivation
Keep your hygiene schedule full. We systematically work through your overdue lists, calling and texting patients to get them back in the chair.
- Working the continuing care/recall list
- Filling last-minute cancellations via ASAP lists
- Managing two-way texting in Weave/RevenueWell
Treatment Plan Follow-ups
Don't let diagnosed treatment walk out the door. We follow up with unscheduled treatment plans to answer questions and get them booked.
- Calling patients with unscheduled crowns/implants
- Preparing daily routing slips for the morning huddle
- Basic claims follow-up and aging report prep
The Sagedoer Architecture
Why multi-op practices and DSOs choose our managed service over raw freelancing.
Unmanaged Freelancers
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden fees.
Management Overhead
Your Office Manager must waste hours writing SOPs and directly supervising the VA's work.
HIPAA & Security Risks
Unvetted freelancers accessing sensitive PHI on unmonitored home networks.
Dental Illiteracy
Hiring a generic VA who doesn't know the difference between a PA and a Pano, causing scheduling chaos.
Sagedoer Managed
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Dedicated Project Manager
Acts as your remote Office Manager. We oversee the VA at no cost to you.
HIPAA Secure Protocols
Internally vetted experts. The PM establishes secure remote desktop (RDP/VPN) protocols for safe access.
Dental specific Training
VAs who understand CDT codes, insurance portals, and how to read a ledger.
Deployment Protocol
A structured, secure workflow designed to integrate smoothly with your practice management software.
Submit Requirements
Share your PMS (Dentrix/Eaglesoft), call volume, and specific front-desk bottlenecks via Email, Form, or WhatsApp.
SOP & Security Setup
Your PM reviews your routing logic, establishes secure VPN/LogMeIn access, and finalizes the deployment plan.
Active Coordination
Your PM takes charge. They manage the VA pulling insurance breakdowns, calling overdue patients, and filling the schedule.
Pay for Output
Centralized time tracking. You pay only for the VA's actual working hours. PM QA/oversight is 100% free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Management included.
Part-Time Coordinator
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Coordinator
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Dentists & Practice Managers
See how Sagedoer's managed approach transforms front-desk operations.
"Insurance verification used to take up half of my Office Manager's day. Now, our Sagedoer VA remotes into Dentrix over the weekend, and by Monday morning, all benefit breakdowns are perfectly entered into the patient notes. Game changer."
Dr. David T.
General Dentist
"Our hygiene schedule was looking thin. The VA methodically worked through our 6-month past due list using Weave texts and phone calls. She added 15 hygiene appointments in her first two weeks. Incredible ROI."
Sarah J.
Practice Manager
"I was worried about HIPAA and security with a remote worker. The Project Manager walked us through setting up a restricted SplashTop login. They only access exactly what they need to verify insurance. Very professional."
Dr. Marcus K.
Orthodontist
"Zero platform fees and simple billing. I send my SOPs to the Project Manager, and the next day my VA is executing them perfectly. They handle all our unscheduled treatment plan follow-ups now."
Elena L.
DSO Regional Manager
"Insurance verification used to take up half of my Office Manager's day. Now, our Sagedoer VA remotes into Dentrix over the weekend, and by Monday morning, all benefit breakdowns are perfectly entered into the patient notes. Game changer."
Dr. David T.
General Dentist
"Our hygiene schedule was looking thin. The VA methodically worked through our 6-month past due list using Weave texts and phone calls. She added 15 hygiene appointments in her first two weeks. Incredible ROI."
Sarah J.
Practice Manager
"I was worried about HIPAA and security with a remote worker. The Project Manager walked us through setting up a restricted SplashTop login. They only access exactly what they need to verify insurance. Very professional."
Dr. Marcus K.
Orthodontist
"Zero platform fees and simple billing. I send my SOPs to the Project Manager, and the next day my VA is executing them perfectly. They handle all our unscheduled treatment plan follow-ups now."
Elena L.
DSO Regional Manager
System Queries (FAQ)
Common questions about delegating your dental front office tasks.
How does the VA access our dental software (Dentrix/Eaglesoft)?
Are your VAs trained in HIPAA compliance?
Do they know dental terminology and CDT codes?
Can they make phone calls to patients or insurance companies?
Optimize your front desk.
Maximize production.
Stop letting your in-house staff waste hours on hold with insurance companies. Contact us to deploy a trained Dental VA and a dedicated Project Manager.
Request Deployment Proposal
Share your PMS (e.g., Dentrix, Open Dental) and practice requirements below. Your Project Manager will establish contact shortly.