Bulletproof Books.
Crystal Clear Profit.
Stop guessing your true margins. Hire an internally vetted, fully-managed E-commerce Bookkeeping VA to reconcile gateways, track COGS, and manage A2X—giving you tax-ready financials every month.
Monthly Reconciliation Status
Up to DateManaged by Sagedoer: Dedicated PM guarantees audit-ready, 100% accurate P&L statements.
Expert Proficiency in E-com Finance Stacks
What Our E-com Bookkeepers Handle
Traditional bookkeepers don't understand Shopify payouts. Our VAs are trained specifically on the complexities of e-commerce accounting.
Gateway Reconciliation
Matching gross sales to net bank deposits. We account for every cent in Stripe, PayPal, and Shopify Payments fees so revenue is accurate.
Inventory & COGS
Tracking landed costs, freight, and adjusting inventory balances at month-end to give you a true Cost of Goods Sold and gross margin.
A2X / Clearing Accounts
Managing clearing accounts and mapping A2X properly to ensure your sales data flows seamlessly into Xero or QuickBooks without duplication.
Expense Categorization
Sorting through hundreds of transactions (ad spend, SaaS subscriptions, logistics) and coding them to the exact correct chart of accounts.
Sales Tax Prep
Compiling sales tax liabilities across different states or VAT regions so your CPA can easily file returns without pulling their hair out.
P&L & Balance Sheets
Delivering clean, audit-ready financial statements by the 10th of every month, giving you the clarity needed to scale or sell your brand.
The Sagedoer Advantage
| The Pain Points | Local / Traditional CPAs | Sagedoer E-com VAs |
|---|---|---|
| Platform Knowledge | Record gross Shopify deposits as revenue (causing huge tax errors) | E-com native. We untangle payouts, refunds, and gateway fees flawlessly. |
| Cost Profile | $50-$150/hr or expensive flat-fee retainers | Starting at $6/hour. Pay strictly for actual time spent on your books. |
| Management & QA | You have to constantly review their work for e-com specific errors | Dedicated Project Manager QA's the reports before you see them. |
| Deployment Speed | Lengthy onboarding and explaining what A2X is | Instant deployment. They know your tech stack on day one. |
From Chaos to Clarity in 4 Steps
Discovery
Share your tech stack (QBO, Shopify, Amazon) and current financial pain points with our team.
Secure Access
Your PM safely sets up restricted accountant-level access to your bookkeeping software.
The Clean Up
The VA untangles past messes, categorizes backlog, and establishes a clean baseline chart of accounts.
Monthly Maintenance
Enjoy accurate monthly P&L statements. Pay only for the verified hours required to maintain the books.
Trusted by Scaling E-com Brands
"My previous CPA didn't understand how Shopify payout batches worked and over-reported our revenue by $40k. Sagedoer's VA came in, set up A2X, and fixed everything in two weeks."
"Having a dedicated project manager QA the books before they hit my desk is incredible. For $7/hr, we are getting a CFO-level of accuracy on our monthly balance sheets."
"Tax season used to be a nightmare of missing receipts and uncategorized Stripe fees. Now, I just hand my CPA the perfectly reconciled Xero file Sagedoer prepares."
"I was drowning in inventory tracking. The VA updates our landed COGS every month so I finally know my true Net Profit per SKU. Absolute game changer for our ad spend."
"My previous CPA didn't understand how Shopify payout batches worked and over-reported our revenue by $40k. Sagedoer's VA came in, set up A2X, and fixed everything in two weeks."
"Having a dedicated project manager QA the books before they hit my desk is incredible. For $7/hr, we are getting a CFO-level of accuracy on our monthly balance sheets."
"Tax season used to be a nightmare of missing receipts and uncategorized Stripe fees. Now, I just hand my CPA the perfectly reconciled Xero file Sagedoer prepares."
"I was drowning in inventory tracking. The VA updates our landed COGS every month so I finally know my true Net Profit per SKU. Absolute game changer for our ad spend."
Transparent, Output-Based Pricing
No expensive monthly retainers. Pay strictly for the hours your VA spends reconciling your books.
Part-Time
20 Hours Per Week | Est. $560 USD / Month
- ✓ Pay only for verified bookkeeping hours
- ✓ Dedicated Project Manager included
- ✓ Free management & QA supervision
- ✓ Zero setup or onboarding fees
- ✓ No monthly software markups
Full-Time
40 Hours Per Week | Est. $960 USD / Month
- ✓ Perfect for high-volume order stores
- ✓ Dedicated Project Manager included
- ✓ Free management & QA supervision
- ✓ Zero setup or onboarding fees
- ✓ No monthly software markups
Frequently Asked Questions
No. We are specialized bookkeepers, not CPAs. Our job is to categorize, reconcile, and organize your daily financial data into perfect P&L and Balance Sheets. At tax time, you hand our clean files to your CPA, saving them hours of time and saving you thousands in CPA cleanup fees.
Absolutely. We handle "Catch Up" and "Clean Up" projects all the time. Your VA will systematically go through your historical bank statements, categorize the backlog, and bring your books up to the current date before transitioning into monthly maintenance.
Security is our priority. We never ask for master passwords or money-movement capabilities. You will grant our VAs "Accountant" or "View-Only" access in QuickBooks/Xero and provide read-only bank feeds. Our internal teams operate under strict NDAs and monitored network environments.
Yes. A2X is an industry standard for mapping e-commerce payouts accurately. Our bookkeepers are highly proficient in routing clearing accounts for Shopify, Amazon Seller Central, and Stripe through A2X into your main ledger.
Let's balance your books.
Stop stressing over uncategorized transactions. Reach out today to get paired with an expert e-commerce bookkeeper.
Request an Audit & Match
Fill out the form below or book a consultation to review your current financials.