Focus on Writing. Delegate the Publishing Grind.
Formatting ePubs, managing KDP keywords, and wrangling ARC teams takes you away from your next manuscript. Hire a vetted Ebook Distribution VA to handle the publishing backend—overseen by a dedicated Project Manager at no extra cost.
Release Pipeline
"Echoes of Eternity" Launch
ARC Team Coordination
Manuscript Formatting
KDP & Wide Distribution
Proficient in Top Author & Publishing Ecosystems
Stop Doing Data Entry. Get Back to the Manuscript.
Writing the book is only half the battle. Delegate the tedious formatting, metadata management, and multi-platform distribution to a specialized Virtual Assistant.
Manuscript Formatting
Converting your raw Word documents into flawless ePub, MOBI, and print-ready PDF files using professional software like Vellum, Atticus, or Calibre.
Wide Distribution Uploads
Managing the tedious process of uploading your files, cover art, and blurbs across KDP, Draft2Digital, IngramSpark, Smashwords, Google Play, and Apple Books.
Metadata & Keyword Optimization
Using tools like Publisher Rocket to research and input the optimal 7 backend keywords, BISAC codes, and categories to maximize your Amazon ranking.
ARC Team Management
Coordinating Advance Reader Copies. Distributing files via BookFunnel or StoryOrigin, tracking reader progress, and gently following up for launch-day reviews.
Promo Site Submissions
Applying for Featured Deals on BookBub, Freebooksy, BargainBooksy, and other promo sites, managing the scheduling calendar so you never miss a slot.
Sales & Royalty Tracking
Consolidating messy sales data from Amazon, D2D, and direct sales into a clean, easy-to-read Excel dashboard so you always know your exact ROI.
Single Point of Contact
Share your manuscript and cover art with your PM; they manage the VA's formatting and uploads.
No Platform Markups
Bypass the expensive per-book formatting fees. Pay only for pure administrative hours.
Centralised Tracking
Transparent time reporting shows exactly how long metadata research and KDP uploads took.
Quality Assurance
Your PM audits ePub formatting and checks KDP previews before you hit publish.
Scale Your Backlist, Not Your Stress
Every hour you spend fighting with margin errors in KDP or sending individual emails to ARC readers is an hour you aren't writing your next rapid-release.
With Sagedoer, you partner with a specialized Ebook Distribution VA overseen by one dedicated project manager. We combine meticulous formatting with multi-platform logic—protecting your author brand at absolutely no extra charge.
- Up to 70% Savings vs hiring local PA staff
- Zero Wasted Time interviewing untrained freelancers
- Faster turnaround from final draft to live on Amazon
How Our Managed Publishing Pipeline Works
Four steps to a fully automated distribution process.
Submit Manuscript
Provide your final .docx file, cover art, blurb, and KDP/Wide platform credentials.
Establish Strategy
Our PM sets up the formatting templates (Vellum/Atticus) and plans your ARC timeline.
Expert Execution
Your PM supervises the VA as they generate ePubs, research keywords, and manage uploads.
Billed For Output
We track and charge solely for the VA's active formatting and admin hours. PM QA is free.
The Smart Choice for Indie Authors
| Feature | Freelance Author PAs |
THE SMART CHOICE
Sagedoer
|
|---|---|---|
| Billing Structure | Often charge expensive "per-book" formatting packages | Strictly hourly. Much more cost-effective for rapid-release authors. |
| Quality Assurance | You have to double check their ePub files for broken TOCs | Dedicated PM tests files in KDP Previewer before you review them. |
| Tool Knowledge | Many only know Word, not professional tools like Vellum | VAs trained across major formatting and distribution platforms. |
| Deployment Speed | Days wasted interviewing people on freelance sites | Instant deployment. We assign publishing-native VAs immediately. |
| Continuity | If they quit during launch week, your release fails | Seamless internal backup coverage. Consistent launch support. |
Simple, Transparent Pricing
Scale your backlist without expensive per-book formatting fees. Pay strictly for administrative hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active formatting/admin hours
- Dedicated Project Manager
- Free QA & file review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active formatting/admin hours
- Dedicated Project Manager
- Free QA & file review
- Zero software or platform fees
Rated 5.0 by USA Today & Indie Bestsellers
"I rapid-release a book every month. Dealing with Vellum formatting and IngramSpark uploads was causing me to miss deadlines. Sagedoer's VA handles all the formatting and distribution now. I just write."
Sarah J.
Romance Author
"Managing 300 ARC readers on BookFunnel used to take days of email back-and-forth. My dedicated VA tracks all of them, sends the gentle nudges for reviews, and collates the links. Highly recommend the managed service."
David M.
Sci-Fi Indie Publisher
"I used to pay an expensive formatter for every single release. Sagedoer's hourly rate is so much more cost-effective. They use Publisher Rocket to nail my 7 backend keywords perfectly. The PM QA is a lifesaver."
Elena C.
Thriller Author
"I rapid-release a book every month. Dealing with Vellum formatting and IngramSpark uploads was causing me to miss deadlines. Sagedoer's VA handles all the formatting and distribution now. I just write."
Sarah J.
Romance Author
"Managing 300 ARC readers on BookFunnel used to take days of email back-and-forth. My dedicated VA tracks all of them, sends the gentle nudges for reviews, and collates the links. Highly recommend the managed service."
David M.
Sci-Fi Indie Publisher
Frequently Asked Questions
No. This is an administrative and distribution role. You must provide the final, fully-edited manuscript. The VA will handle the software formatting (Vellum/Atticus) to ensure it displays correctly on Kindle and other ereaders, but they do not provide developmental editing or line editing.
Security is paramount. We recommend using a secure password manager (like LastPass or 1Password) to share access without revealing the actual passwords. Our VAs operate under strict internal privacy protocols, and all activity is monitored by the Project Manager.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, workflow integration, and QA management (like checking ePub files for broken links before upload) from the Project Manager are completely free.
Typically, clients provide access to their preferred formatting software or a remote desktop environment if using Mac-specific tools like Vellum. Let your Project Manager know your tech stack during Phase 1, and we will arrange the workflow accordingly.
Ready to publish wider?
Stop losing writing time to administrative bottlenecks. Reach out to Sagedoer today and we'll match you with a fast, accurate Publishing VA.
Inquire About Distribution Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.