Stop Copy-Pasting Data. Hire an Email Reporting VA.
Extracting metrics from Klaviyo and formatting weekly client dashboards shouldn't consume your strategy time. Delegate data entry to a vetted Analytics Virtual Assistant—overseen by a dedicated Project Manager at no extra cost.
Client Dashboard Tracker
Q3 Retention Campaigns
Total Rev
$42.5k
Avg Open
34.2%
Click Rate
4.8%
Klaviyo Export: Welcome Flow
Revenue by Campaign (MoM)
Proficient in Top Marketing & Data Platforms
Stop Doing Data Entry. Start Analyzing.
Your email marketers should be writing copy and building flows. Delegate the operational friction of extracting metrics and formatting client reports to a specialized Virtual Assistant.
Data Extraction
Pulling raw metrics (Open Rates, CTR, Unsubscribes, Revenue, Placed Order Rate) from your ESP and saving them systematically into raw CSV files.
Spreadsheet Formatting
Transforming messy data exports into clean, structured Excel or Google Sheets. Aligning columns, applying conditional formatting, and updating master trackers.
KPI Calculations
Applying standard formulas to calculate derived metrics like Revenue Per Recipient (RPR), Return on Ad Spend (ROAS) parity, and MoM/YoY growth percentages.
Dashboard Updating
Connecting data sources or manually updating visual dashboards in tools like Google Looker Studio, ensuring client-facing graphs reflect the latest campaign results.
UTM Tracking Verification
Cross-referencing email platform data with Google Analytics (GA4) to ensure UTM parameters are tracking correctly and attributing sales accurately to email sources.
Presentation Prep
Copy-pasting final charts and key metric highlights into your agency's weekly or monthly presentation decks, ready for your account managers to present.
Single Point of Contact
Share your report templates with your PM; they organize the extraction tasks and manage the VA.
No Software Markups
Expensive API connectors often break. Pay a flat hourly rate for reliable human data processing.
Centralised Tracking
Transparent time reporting shows exactly how long data entry and spreadsheet formatting took.
Quality Assurance
Your PM audits data inputs against ESP exports before reports are sent to your clients.
Protect Your Agency Margins
If your $80k/year email strategist is spending Monday mornings downloading CSVs and fixing broken Excel formulas, you are bleeding profit.
With Sagedoer, you partner with a specialized Reporting VA overseen by one dedicated project manager. We combine meticulous data entry with spreadsheet proficiency—ensuring your reports are accurate and on time at absolutely no extra charge.
- Up to 70% Savings vs hiring local junior analysts
- Zero Wasted Time interviewing unverified freelancers
- Flawless execution of weekly client deliverables
How Our Managed Reporting Ops Work
Four steps to delegating your data entry.
Submit Requirements
Provide read-only ESP access, your report templates, and the required data fields.
Establish Strategy
Our PM reviews the extraction process, sets up the delivery schedule, and briefs the VA.
Expert Execution
Your PM supervises the VA as they pull metrics, format spreadsheets, and prep your dashboards.
Billed For Output
We track and charge solely for the VA's active reporting hours. PM QA is free.
Simple, Transparent Pricing
Scale your agency ops without expensive analyst retainers. Pay strictly for administrative and reporting hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active ops hours
- Dedicated Project Manager
- Free QA & data review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active ops hours
- Dedicated Project Manager
- Free QA & data review
- Zero software or platform fees
Frequently Asked Questions
No. This is an administrative and data-entry role. The VA handles the mechanical task of extracting numbers from Klaviyo and placing them into your formatted sheets. Your internal senior strategists are responsible for interpreting that data and communicating strategy to the client.
API connectors often break, miscalculate custom Shopify attribution models, or fail to pull specific granular campaign tags accurately. A human VA ensures data logic is maintained, notes anomalies, and places the data exactly where it needs to go without software glitches.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, template familiarization, and QA management (like spot-checking spreadsheet formulas before sending) from the Project Manager are completely free.
Ready to automate your reports?
Stop losing your marketing team's time to manual data extraction and spreadsheet formatting. Reach out to Sagedoer today.
Inquire About Reporting Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.