Close More Deals with a Dedicated Escrow VA
Stop drowning in paperwork and missed deadlines. Hire an expert Virtual Assistant to manage compliance, coordinate with title companies, and guide your transactions from contract to closing.
Flawless Contract-to-Close Management
Our specialized Escrow Coordination Virtual Assistants manage the meticulous details of every transaction, ensuring nothing falls through the cracks.
Opening Escrow & Files
Reviewing fully executed contracts, setting up the transaction file in your brokerage's system, and sending introductory emails to all parties.
Deadline Tracking
Creating and monitoring critical timelines. Sending reminders for Earnest Money Deposits (EMD), inspection periods, and financing contingencies.
Stakeholder Coordination
Acting as the central hub of communication between agents, lenders, title/escrow officers, inspectors, buyers, and sellers.
Compliance & Auditing
Ensuring all required brokerage documents, disclosures, and addendums are signed, complete, and uploaded for final broker compliance review.
Closing Logistics
Scheduling final walkthroughs, confirming the closing statement (CD/ALTA) is approved, and coordinating key handoffs.
Post-Closing Duties
Updating the CRM, requesting client reviews, archiving the transaction file, and ensuring commission instructions are processed.
Proficient in Real Estate Software
We seamlessly adopt your existing transaction management systems and CRM.
A Managed Service, Built for Speed
Stop paying per-transaction fees. Secure a dedicated asset for your team.
Submit Requirements
Share your average transaction volume, software stack, and brokerage requirements with us.
Finalise the Deal
Your Project Manager designs a transaction protocol and establishes secure access methods.
Expert Execution
Your VA takes over the daily document chasing, timeline updates, and stakeholder emails.
Pay Only for Output
You are billed strictly for the VA's tracked hours. PM supervision is 100% free.
Why Top Producers Choose Sagedoer
Don't waste time managing untrained freelancers. Upgrade to a fully managed real estate team.
| Feature | Traditional Freelancer Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple VAs | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss attention to detail on legal documents | Internally vetted, rigorously trained coordination experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex invoices or high per-transaction costs | Simple, unified, centralised USD hourly invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Simple, Transparent Pricing
No per-transaction fees. No monthly membership charges. Zero setup fees.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Brokers & Top Producing Teams
"We were paying a local TC $350 per transaction. Switching to a dedicated full-time Sagedoer VA has saved our team thousands every month, and the communication with Title is flawless."
"Having a dedicated Project Manager is exactly what I needed. They ensure my VA updates SkySlope perfectly to meet our broker's strict compliance rules. I can actually focus on selling."
"Zero hidden fees and paying purely for the hours worked makes scaling our back-office operations predictable. Highly reliable team."
"We were paying a local TC $350 per transaction. Switching to a dedicated full-time Sagedoer VA has saved our team thousands every month, and the communication with Title is flawless."
"Having a dedicated Project Manager is exactly what I needed. They ensure my VA updates SkySlope perfectly to meet our broker's strict compliance rules. I can actually focus on selling."
"Zero hidden fees and paying purely for the hours worked makes scaling our back-office operations predictable. Highly reliable team."
Frequently Asked Questions
Are your Virtual Assistants licensed real estate agents?
No, our VAs are unlicensed transaction coordinators and administrative professionals. They handle the paperwork, timeline tracking, and communication logistics, but they do not perform duties requiring a real estate license (such as negotiating contracts or showing properties).
What transaction management software do they use?
Our VAs are highly proficient in industry-standard platforms including Dotloop, SkySlope, TransactionDesk, DocuSign, and BrokerMint. If your brokerage uses a proprietary system, your Project Manager will ensure the VA is rapidly trained to use it.
Will they communicate directly with my clients and title company?
Yes, if you authorize it. They can send introductory emails, update clients on upcoming deadlines (inspections, appraisals), and coordinate closing times with the title/escrow officers using a dedicated email address from your domain.
Do I have to manage the Virtual Assistant directly?
No, that is the Sagedoer advantage! You will be assigned a dedicated Project Manager who acts as your single point of contact. They oversee the VA's daily tasks, ensure accuracy, and handle all internal management at absolutely no extra charge to you.
Are there any hidden fees or platform markups?
None at all. We have a strict zero hidden fees policy. You pay exactly the hourly rate ($6 or $7 depending on your plan) exclusively for the hours of pure work delivered. We do not charge per transaction.
Ready to scale your
real estate business?
Reach out to discuss your transaction volume and coordination needs. Our dedicated project manager will promptly get back to you with a tailored strategy.