Fill the Seats. Automate the Follow-Up.
Stop stressing over broken registration links and low show-up rates. Delegate your invite sequences, "Know Before You Go" emails, and post-event surveys to a vetted Campaign VA—overseen by a dedicated Project Manager at no extra cost.
Annual Summit Automation
Drip Sequence: Registered Attendees
Confirmation & Calendar Invite
"Know Before You Go" (Logistics)
"We're Live in 1 Hour! + Zoom Link"
Post-Event Survey & Recordings
Proficient in Top Marketing & Event Platforms
Stop Sending Panic Emails From Your Phone.
Your events team should be focusing on the actual production, speakers, and venue logistics. Let a specialized Virtual Assistant build, test, and execute your communication timeline.
Invitation Sequences
Building multi-touch "Save the Date" and early-bird registration drips. The VA segments your lists so previous attendees get VIP invites while cold leads get a different hook.
"Know Before You Go"
Formatting crucial logistical emails: venue maps, parking details, dress codes, or software requirements for virtual attendees, ensuring a seamless check-in experience.
Urgent Reminders
Drafting and scheduling the critical "24-Hour" and "1-Hour Warning" emails with direct access links. This single step drastically increases your webinar show-up rate.
Speaker & Sponsor Spotlights
Creating engaging newsletter blocks to announce new keynote speakers, outline session agendas, and fulfill contractual email blasts for your platinum sponsors.
Post-Event Follow-Ups
The event is over, but the work isn't. The VA automatically sends "Thanks for attending" emails with survey links, presentation slides, and VOD recordings.
Link QA & Testing
Nothing is worse than sending 5,000 people a broken Zoom link. The VA (audited by the PM) rigorously tests all CTAs, calendar invite files (.ics), and dynamic tags before sending.
Single Point of Contact
Share your event timeline with your PM; they organize the email schedule and manage the VA.
No Agency Retainers
Marketing agencies charge thousands. Pay a flat hourly rate strictly for campaign execution.
Centralised Tracking
Transparent time reporting shows exactly how long list segmentation and drafting took.
Quality Assurance
Your PM audits automated triggers and sends test emails to ensure perfect rendering.
Protect Your Attendance Rates.
Event marketing is entirely timeline-driven. If the "1 Hour Warning" email goes out 2 hours late because your marketing manager was busy dealing with catering, your webinar show-rate plummets.
With Sagedoer, you partner with a specialized Email Campaign VA overseen by one dedicated project manager. We combine meticulous CRM segmentation with rigid scheduling—ensuring your communication flows flawlessly at absolutely no extra charge.
- Increase show-up rates with perfectly timed drips
- Zero Wasted Time interviewing freelance marketers
- Never send a broken registration link again
How Our Managed Campaigns Work
Four steps to delegating your event communications.
Submit Strategy
Provide your event timeline, copy drafts (or bullet points), brand assets, and ESP access.
Map the Sequence
Our PM reviews the communication flow, establishes list segments, and briefs the VA on the timeline.
Expert Execution
Your PM supervises the VA as they build emails, set up logic triggers, and send test proofs for approval.
Billed For Output
We track and charge solely for the VA's active campaign building hours. PM QA is free.
Simple, Transparent Pricing
Scale your marketing ops during event season without expensive agency retainers. Pay strictly for productive hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active campaign building
- Dedicated Project Manager
- Free QA & link testing
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active campaign building
- Dedicated Project Manager
- Free QA & link testing
- Zero software or platform fees
Frequently Asked Questions
Typically, your internal team provides the core messaging, event details, and graphics. The VA acts as the operational implementer: they build the templates, insert the copy, format the layout, set up the logic/triggers in your CRM, and schedule the blasts.
Our VAs are trained in platforms like HubSpot and ActiveCampaign. If you need to send different emails to VIPs vs. General Admission, the VA will create specific Active Lists or tags based on your registration data to ensure accurate targeting.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, platform familiarization, and QA management (like sending test proofs and verifying broken links) from the Project Manager are completely free.
Ready to automate your invites?
Stop losing sleep over unsent reminders and broken webinar links. Reach out to Sagedoer today and we'll match you with a fast, precise Campaign VA.
Inquire About Campaign Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.