Build a Stronger Foundation for Your Operations
Delegate work order triage, vendor scheduling, and CMMS data entry to a rigorously trained Virtual Assistant. Overseen by a dedicated Sagedoer Project Manager so you can focus on the physical site.
Keep Your Facilities Running 24/7
We handle the administrative backlog of property and facility management so your onsite technicians and managers aren't chained to a desk.
Work Order Triage
Monitoring incoming maintenance requests via Zendesk or email, categorizing by urgency (HVAC, plumbing, electrical), and logging them into your CMMS.
Vendor & Contractor Scheduling
Dispatching third-party contractors, coordinating site access with security, and verifying that Certificates of Insurance (COI) are up-to-date before arrival.
Preventive Maintenance Tracking
Setting up recurring schedules for fire safety inspections, elevator servicing, and HVAC filter changes to ensure zero compliance lapses.
Procurement & Inventory
Generating purchase orders for janitorial supplies, tracking delivery statuses, and updating stock levels within your property management software.
A Managed Framework for Success
Stop risking operational downtime on unverified freelance dispatchers.
Traditional Hiring & Platforms
- Up to 40% hidden markups, platform fees, and bidding wars.
- You have to constantly supervise the dispatcher to ensure emergencies aren't missed.
- Spending weeks teaching candidates how your specific CMMS (like UpKeep) works.
- High turnover. When they quit, your maintenance schedules fall behind immediately.
Sagedoer Managed VA
- 0% Hidden Fees. Pay strictly an hourly rate for actual logged output.
- Dedicated Project Manager acts as your single point of contact for FREE.
- Instantly deploy internally vetted experts pre-trained on modern CAFM tools.
- Seamless internal replacements. Your facility operations never pause.
Assembly Line Efficiency
Integrating a virtual assistant into your facility operations is simple and secure.
Submit Requirements
Share your existing SOPs, emergency protocols, and CMMS access requirements.
Strategy & Routing
Your PM outlines the delegation strategy and handles the secure handoff.
Expert Execution
Our VA monitors the queue, dispatches vendors, and logs data in real-time.
Output-Based Billing
Centralised tracking ensures you only pay for hours spent actively working.
Transparent, Output-Based Pricing
Reduce administrative overhead by up to 70%. Consolidated USD invoicing.
Part-Time Facility VA
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Facility VA
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Real Estate & Facility Managers
"Sagedoer manages the dispatching for all 15 of our commercial properties. The VA monitors UpKeep, categorizes the urgency, and coordinates directly with our HVAC vendors. A lifesaver."
"The dedicated Project Manager ensures that no preventative maintenance tasks are missed. Our compliance reporting has never looked better, and my onsite techs aren't stuck doing data entry."
"We used to spend hours chasing COIs from contractors. Now, our Sagedoer VA handles all compliance tracking and vendor onboarding before anyone steps foot on site."
"The hourly billing model is incredibly fair. We only pay for the time spent processing work orders and purchasing supplies. It's the most scalable administrative solution we've found."
"Sagedoer manages the dispatching for all 15 of our commercial properties. The VA monitors UpKeep, categorizes the urgency, and coordinates directly with our HVAC vendors. A lifesaver."
"The dedicated Project Manager ensures that no preventative maintenance tasks are missed. Our compliance reporting has never looked better, and my onsite techs aren't stuck doing data entry."
"We used to spend hours chasing COIs from contractors. Now, our Sagedoer VA handles all compliance tracking and vendor onboarding before anyone steps foot on site."
"The hourly billing model is incredibly fair. We only pay for the time spent processing work orders and purchasing supplies. It's the most scalable administrative solution we've found."
Frequently Asked Questions
Do your VAs know how to use specific CMMS software?
How do they handle emergency work orders?
Can they interact with our third-party vendors?
What is the benefit of the Dedicated Project Manager?
Ready to optimize your facility operations?
Reach out directly to discuss your specific work order volume and software needs, or submit your requirements via the form.
Book a Strategy Call +91 8017067191 (WhatsApp) info@sagedoer.com Visit Contact Page