Stop Juggling Vendors. Delegate the Fair Logistics.
Organizing a trade show, job fair, or craft market is chaotic. Let a specialized Virtual Assistant handle vendor registrations, attendee support, and booth assignments—overseen by a dedicated Project Manager at no extra cost.
Event Coordination Hub
Annual Tech & Career Expo
Vendor Application: CloudCorp
Sponsor Payment Chasing
Inbox Triage
Proficient in Top Event & Fair Platforms
Stop Doing Admin. Start Building the Experience.
Event directors should be focusing on securing big-name sponsors and marketing the fair. Delegate the operational friction of vendor onboarding and inbox management to a specialized Virtual Assistant.
Vendor & Exhibitor Admin
Processing vendor applications, verifying insurance documents, assigning booth numbers, and ensuring all exhibitors have their load-in instructions.
Attendee Inbox Triage
Managing the general support inbox. Answering FAQs about parking, ticketing, schedule changes, and resending lost confirmation emails to attendees.
Virtual Fair Setup
For online job fairs or expos: The VA configures the backend of vFairs or Hopin, sets up virtual booths, uploads speaker bios, and tests livestream links.
Invoice & Payment Tracking
Reconciling booth payments. The VA chases down sponsors and vendors for unpaid invoices, ensuring your event cash flow stays positive before opening day.
Speaker & Sponsor Coordination
Collecting high-res logos for the website, gathering presentation slides, and ensuring speakers have their correct calendar holds and travel details.
Post-Fair Data Entry
Exporting final attendee lists, cleaning formatting errors, uploading lists to your CRM, and sending out post-event surveys or "Thank You" emails.
Single Point of Contact
Share your run-of-show with your PM; they instruct the VA on the required admin tasks.
No Event Agency Markups
Event management agencies charge massive retainers. Pay a flat hourly rate strictly for execution.
Centralised Tracking
Transparent time reporting shows exactly how long vendor processing and inbox triage took.
Quality Assurance
Your PM audits floor plan assignments and email copy to ensure accuracy before sending.
Scale Your Event Without the Stress
The weeks leading up to a fair are filled with endless data entry and repetitive questions. If your core team is buried in emails, they can't focus on the attendee experience.
With Sagedoer, you partner with a specialized Fair Coordination VA overseen by one dedicated project manager. We combine meticulous digital organization with fast customer service—ensuring your event runs flawlessly at absolutely no extra charge.
- Avoid expensive short-term local event staff
- Zero Wasted Time figuring out virtual platform backends
- Faster invoice collection for healthier cash flow
How Our Managed Logistics Work
Four steps to delegating your fair's back-office.
Submit Requirements
Provide access to your ticketing platform, vendor criteria, and support inbox.
Establish Strategy
Our PM reviews the run-of-show, sets up FAQ macros, and briefs the assigned VA.
Expert Execution
Your PM supervises the VA as they approve vendors, answer emails, and chase payments daily.
Billed For Output
We track and charge solely for the VA's active coordination hours. PM QA is completely free.
Simple, Transparent Pricing
Scale your event team temporarily without expensive agency retainers. Pay strictly for productive administrative hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active coordination hours
- Dedicated Project Manager
- Free QA & data review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active coordination hours
- Dedicated Project Manager
- Free QA & data review
- Zero software or platform fees
Frequently Asked Questions
No. This is a 100% remote role focused strictly on the operational and administrative backend. The VA handles the pre-fair planning (vendor management, tech setup) and live remote support (answering the info email inbox) so your physical on-site team can focus entirely on the event floor.
Yes! This is a core competency. Our VAs are experienced in setting up the backend of virtual platforms like vFairs, Hopin, or Bizzabo. They can configure virtual booths, upload digital collateral, and monitor the live chat rooms during the event.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, platform familiarization, and QA management (like the PM auditing vendor spreadsheets before sending them to you) are completely free.
Ready to organize your event?
Stop losing your team's time to manual data entry and vendor questions. Reach out to Sagedoer today and we'll match you with a fast, precise Fair Coordination VA.
Inquire About Event Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.