Scale Your Roster.
Not Your Admin Hours.
Stop wasting hours manually typing workouts into Trainerize or chasing down client check-ins. Get a dedicated Fitness Virtual Assistant while our Project Manager oversees the operations—at zero extra cost.
FLUENT IN THE COACHING TECH STACK
Protect Your Coaching Time.
Your dedicated Project Manager ensures your Fitness VA executes backend administrative and programming tasks flawlessly, letting you focus on transforming your clients.
Program Data Entry
You write the workout on a napkin or spreadsheet; the VA builds the blocks, sets reps/RIR, and attaches demo videos in Trainerize or TrueCoach.
Client Check-Ins & Tracking
Chasing down clients who missed their weekly check-in. Pulling MyFitnessPal data and updating your master progress tracking sheets.
Macro & Meal Plan Formatting
Taking your nutritional guidelines and formatting them into beautiful, easy-to-read PDFs or entering them directly into client profiles.
Lead & Intake Management
Monitoring your DMs and inbox. Sending out intake forms (Typeform/Google Forms) to new prospects and scheduling discovery calls on your calendar.
Social Media & Content Prep
Editing raw workout footage into simple Reels, creating Canva quote graphics, and scheduling posts to maintain your online coaching presence.
Billing & Admin Support
Following up on failed Stripe payments, managing class packages in Mindbody, and handling routine cancellation requests.
A Flawless Coaching Handoff.
Plug a trained assistant into your fitness business in 4 simple steps.
Submit Needs
Tell us your coaching software (e.g., Trainerize), client volume, and bottlenecks via Email or WhatsApp.
Strategy Call
Your Project Manager connects with you to set up software access, review your programming style, and map SOPs.
Expert Execution
Your VA executes data entry. The PM reviews program builds to ensure sets, reps, and videos match your sheet.
Pay For Output
We track and charge exclusively for the VA's time spent doing admin. The PM's oversight is completely free.
Why Coaches & Gym Owners Choose Sagedoer
Stop losing your weekends to data entry and check-in emails.
| Coaching Ops Standard | Traditional Freelancers (Fiverr) | Sagedoer Managed VA |
|---|---|---|
| Hidden Fees & Memberships | Up to 40% in platform markups and bidding costs | 0% Hidden Fees. Pay strictly for hours worked. |
| Quality Assurance & QA | You must double-check every workout they input | Dedicated PM checks programming data entry before client sees it |
| Software Proficiency | Hit-or-miss. Might struggle with Trainerize block setups. | Pre-trained on modern fitness coaching and CRM platforms |
| Staff Turnover Risk | If they quit, your client updates stall completely | Seamless internal replacements. Zero workflow disruption. |
| Billing Structure | Complex, multi-freelancer invoices | Simple, unified, centralised USD invoicing |
Transparent, Output-Based Pricing
No monthly retainers. Scale your support based on how many active clients you have this month.
Part-Time Assistant
20 Hours / Week
Est. $560 USD / Month (4 Weeks)
- Pay only for pure task hours
- Dedicated Project Manager included
- Free data entry QA & supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Ops Manager
40 Hours / Week
Est. $960 USD / Month (4 Weeks)
- Pay only for pure task hours
- Dedicated Project Manager included
- Free data entry QA & supervision
- Zero setup or onboarding fees
- No monthly membership charges
"I hit a ceiling at 30 online clients because building out Trainerize phases took so long. Now, I just write the raw program in Sheets, my VA builds it, and the PM checks it. I scaled to 70 clients seamlessly."
— Mark D., Online Fitness Coach"Having someone manage our gym's Mindbody schedule and follow up on failed Stripe memberships has recovered thousands in revenue for us. Output-based pricing is brilliant."
— Jessica T., Gym Owner"The Project Manager is incredible. They double-checked our VA's data entry for a complex hypertrophy block before it went live to the client. Zero mistakes."
— Robert R., Head Coach"Waking up to an inbox where all check-ins are already sorted and macro data is updated in my tracker saves me 2 hours every morning."
— Alicia M., Nutrition & Prep Coach"I hit a ceiling at 30 online clients because building out Trainerize phases took so long. Now, I just write the raw program in Sheets, my VA builds it, and the PM checks it. I scaled to 70 clients seamlessly."
— Mark D., Online Fitness Coach"Having someone manage our gym's Mindbody schedule and follow up on failed Stripe memberships has recovered thousands in revenue for us. Output-based pricing is brilliant."
— Jessica T., Gym OwnerFrequently Asked Questions
Do the VAs write the workout programs?
How does the Project Manager assist me?
Can they interact with my clients?
What if I only need help during the weekend check-in rush?
Ready to scale your roster?
Fill out the form below or reach out directly to start Phase 1. We deploy talent rapidly.