Stop Lead Leakage.
Master Your Follow Up Boss Database.
Hire a fully managed Real Estate Database Virtual Assistant. We handle tag management, Action Plans, duplicate merging, and lead routing—overseen by a dedicated project manager so your agents can focus on closing deals.
The Engine Behind Your Real Estate Team
A messy CRM costs you commissions. Our specialized VAs organize your FUB environment so every lead is nurtured and no opportunity falls through the cracks.
Action Plans & Smart Lists
Building and maintaining automated drip campaigns. The VA configures FUB Smart Lists so your agents know exactly who to call today based on lead behavior, stage, or lack of recent communication.
Database Scrubbing
Cleaning up the mess. Merging duplicate contacts, fixing formatting errors, updating invalid phone numbers/emails, and ensuring all leads have the correct tags (e.g., Sphere, Past Client, Ylopo Lead).
Lead Routing & Stage Updates
Configuring FUB's lead flow rules to instantly assign incoming Zillow or Realtor.com leads based on zip code, price point, or agent round-robin. Manually updating pipeline stages when agents forget.
Agent Accountability Tracking
Monitoring the 'Last Communication' and 'Last Activity' filters. The VA flags leads that haven't been contacted within SLA timeframes, ensuring your team is maximizing the ROI of your lead spend.
The Sagedoer Managed Advantage
Why top producing teams choose our managed model over hiring random freelancers on Upwork.
Traditional Freelancers
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High Platform Fees
You lose up to 40% of your budget to hidden bidding fees, platform memberships, and markup costs.
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You Have To Train Them
Follow Up Boss is complex. You spend hours teaching a freelancer how tags trigger automations and how to build Smart Lists.
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Continuity Risks
If a freelancer vanishes, your lead routing breaks and your database turns back into chaos while you interview replacements.
Sagedoer Managed VA
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0% Hidden Fees
Pay strictly for actual hours worked. Simple, consolidated USD invoicing that respects your margins.
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Dedicated Project Manager
A PM oversees the VA's output, audits the FUB database for accuracy, and acts as your single point of contact—at no extra cost.
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Seamless Replacements
If a VA takes leave, we instantly plug in an internally trained replacement. Zero workflow disruption for your real estate team.
Deploying Your Database Manager
From a messy CRM to a well-oiled machine in four simple steps.
Submit Your Stack
Tell us about your lead sources (Zillow, Ylopo, etc.) and your biggest FUB pain points (e.g., "Agents aren't following up, we need Smart Lists").
Finalise Strategy
Your PM reaches out to establish secure FUB access (via user seats), review your current tag structure, and set daily task priorities.
Expert Execution
The PM takes charge. Our VAs begin auditing your database, merging duplicates, building Action Plans, and tracking agent compliance.
Pay For Output
Centralised time tracking ensures you only pay for actual working hours. PM oversight and database QA auditing are completely free.
Predictable Admin Costs
No platform markups. Scale your real estate team efficiently without hiring an expensive local admin.
Part-Time FUB Admin
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free QA and CRM auditing
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time FUB Admin
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free QA and CRM auditing
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Real Estate FAQs
Are your VAs trained specifically on Follow Up Boss?
Can they integrate FUB with other tools?
Will they actually call the leads?
What exactly does the Dedicated Project Manager do?
Ready to organize your CRM?
Submit your software stack and team needs below. A Project Manager will reach out to outline a tailored FUB strategy.
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