General Bookkeeping Virtual Assistant for Hire

For Small Businesses & Agencies

Your Books, Perfectly Balanced.
Your Time, Fully Reclaimed.

Hire a fully managed General Bookkeeping Virtual Assistant to handle daily reconciliations, accounts payable, invoicing, and month-end closes. Stop stressing over messy ledgers and let our experts organize your finances securely.

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QuickBooks Online Xero Bill.com FreshBooks Wave Dext (Receipt Bank) Gusto Payroll MS Excel QuickBooks Online Xero Bill.com FreshBooks Wave Dext (Receipt Bank) Gusto Payroll MS Excel

CPA-Ready Ledgers. Zero Stress.

Don't wait until tax season to figure out your profitability. Our specialized VAs keep your financial records immaculate so you always know where your business stands.

Bank & Credit Card Reconciliation

The foundation of accurate books. We match your daily bank feed transactions and credit card statements line-by-line in QuickBooks or Xero to ensure every penny is perfectly accounted for.

Accounts Payable & Receivable

Maintain healthy cash flow. Your VA tracks incoming vendor bills in Bill.com, prepares weekly payment runs, drafts client invoices, and sends polite but firm follow-ups for past-due payments.

Receipt & Expense Categorization

Coding expenses accurately to your specific Chart of Accounts. We hunt down missing receipts via Dext or your inbox, ensuring software subscriptions, travel, and COGS are correctly tagged for tax deductions.

Month-End Reporting Prep

We close the books on time, every time. The VA finalizes the trial balance and generates clean Profit & Loss (P&L) statements, Balance Sheets, and Cash Flow reports for your review or your CPA.

The Sagedoer Managed Advantage

Why business owners choose our managed model over hiring unpredictable freelancers.

Traditional Freelancers

  • ✖
    High Platform Markups

    You lose up to 40% of your budget to hidden bidding fees, memberships, and transaction costs on freelancer sites.

  • ✖
    You Must Micromanage

    You spend your weekend double-checking the freelancer's QuickBooks entries to ensure they didn't mess up your ledger.

  • ✖
    High Turnover Disasters

    If your freelancer vanishes right before tax season or month-end close, your books are left in chaos.

THE SMART CHOICE

Sagedoer Managed VA

  • ✔
    0% Hidden Fees

    Pay strictly for actual hours worked. Simple, consolidated USD invoicing that respects your bottom line.

  • ✔
    Dedicated Project Manager

    A PM oversees the VA's daily tasks, performs quality assurance on categorizations, and ensures deadlines are met—at no extra cost.

  • ✔
    Seamless Replacements

    If a VA is unavailable, we instantly plug in an internally trained replacement. Zero workflow disruption for your finances.

Deploying Your Bookkeeper

From messy receipts to clean ledgers in four simple steps.

1

Submit Your Stack

Tell us about your accounting software (QBO, Xero) and current pain points (e.g., "I have 3 months of uncategorized expenses").

2

Finalise Strategy

Your PM reaches out to establish secure, accountant-level access protocols and review your business's Chart of Accounts.

3

Expert Execution

The PM takes charge. Our vetted experts begin clearing out your receipt backlog, matching bank transactions, and reconciling accounts.

4

Pay For Output

Centralised time tracking ensures you only pay for actual working hours. PM oversight and ledger QA are completely free.

Predictable Bookkeeping Costs

No platform markups. Hire top-tier financial talent for a fraction of local salaries.

Part-Time Bookkeeper

20 HOURS PER WEEK
$7/hour
Est. $560 USD / Month (4 Weeks)
  • ✔ Pay only for hours of pure work
  • ✔ Dedicated Project Manager included
  • ✔ Free QA and ledger auditing
  • ✔ Zero setup or onboarding fees
  • ✔ No monthly membership charges
Book a Call
MAXIMUM VALUE

Full-Time Bookkeeper

40 HOURS PER WEEK
$6/hour
Est. $960 USD / Month (4 Weeks)
  • ✔ Pay only for hours of pure work
  • ✔ Dedicated Project Manager included
  • ✔ Free QA and ledger auditing
  • ✔ Zero setup or onboarding fees
  • ✔ No monthly membership charges
Hire Full-Time VA

Trusted by Business Owners & Agencies

See how we take the pain out of daily bookkeeping and month-end close.

★★★★★

"Tax season used to be a nightmare of sorting through shoeboxes and emails for receipts. Sagedoer's VA categorizes everything in Xero weekly. My CPA was thrilled with how clean the P&L was."

- Michael C., E-commerce Founder
★★★★★

"Having a dedicated PM means I don't have to train the VA on QuickBooks. The PM handles the QA, chases down missing invoices, and I just review the final reports at the end of the month."

- Sarah T., Digital Agency Owner
★★★★★

"Zero platform fees is huge. We pay exactly $6/hr. They handle all our accounts payable entries and follow up on late client payments perfectly. Unbelievable ROI for our operations."

- David R., Tech Startup Lead
★★★★★

"Tax season used to be a nightmare of sorting through shoeboxes and emails for receipts. Sagedoer's VA categorizes everything in Xero weekly. My CPA was thrilled with how clean the P&L was."

- Michael C., E-commerce Founder
★★★★★

"Having a dedicated PM means I don't have to train the VA on QuickBooks. The PM handles the QA, chases down missing invoices, and I just review the final reports at the end of the month."

- Sarah T., Digital Agency Owner
★★★★★

"Zero platform fees is huge. We pay exactly $6/hr. They handle all our accounts payable entries and follow up on late client payments perfectly. Unbelievable ROI for our operations."

- David R., Tech Startup Lead

Bookkeeping FAQs

Do they need full access to my bank account?
No. We follow strict security protocols. VAs typically work via "Accountant" or "Read-Only" access within QuickBooks/Xero. They match bank feed data that has already been securely synced to your software, without needing direct login access to your banking institution.
Will they do my actual tax filing?
No. Our VAs handle the daily bookkeeping and administrative data entry so your books are clean and reconciled. You will still need a certified CPA to review the final numbers and officially file your business taxes.
Are your VAs trained in QuickBooks or Xero?
Yes. We assign VAs based on their proficiency with your specific software stack. They understand how to manage Chart of Accounts, run reconciliation reports, and navigate the platforms efficiently.
What exactly does the Dedicated Project Manager do?
In traditional setups, you must QA the freelancer's ledger entries yourself. With Sagedoer, your PM oversees the VA, double-checks the reconciliation reports for accuracy, ensures uncategorized expense lists are sent to you promptly, and acts as your primary point of contact—at no extra charge.

Ready to clean up your books?

Submit your current accounting software stack below. A Project Manager will outline a tailored bookkeeping strategy.

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