Get Off the Computer. Get Back to the Job Site.
Stop doing paperwork in your truck at 7 PM. Delegate estimates, subcontractor coordination, and client invoicing to a rigorously trained General Contractor VA. Supervised by a Sagedoer Project Manager.
The Foundation of Your Back Office
We handle the tedious estimating data entry, compliance paperwork, and client communication so you can focus on building and scaling your contracting business.
Estimate & Proposal Prep
Taking your raw field notes and material pricing to format professional, accurate proposals in BuilderTrend or Jobber for your clients.
Subcontractor Coordination
Managing the bid process. We email plans to subs, collect and compare their quotes, and track their W-9s and Certificates of Insurance (COI).
Permit & Compliance Admin
Filling out municipal permit applications online, scheduling city inspections, and organizing all necessary compliance documentation.
AP/AR & Change Orders
Processing vendor invoices in QuickBooks, sending client payment reminders, and meticulously documenting and billing for project change orders.
A Managed Solution for Builders
Stop relying on unreliable freelancers or paying $60k+ for an in-house project admin.
Traditional Hiring & Freelancers
- High overhead costs, payroll taxes, and providing office space/equipment.
- You have to act as the manager, constantly checking if change orders were filed.
- Spending weeks teaching candidates how BuilderTrend or Procore works.
- When they quit, your entire back office operations fall behind schedule.
Sagedoer Managed VA
- Save up to 70%. Pay purely an hourly rate for actual logged output.
- Dedicated Project Manager acts as your single point of contact for FREE.
- Instantly deploy experts already pre-trained on modern construction software.
- Seamless internal replacements. Your project admin never skips a beat.
The Blueprint to Delegation
We integrate into your construction business securely and rapidly.
Submit Specs
Share your software stack (e.g., BuilderTrend), estimation templates, and SOPs.
Plan Approval
Your Project Manager reviews the workflows and finalises the delegation strategy.
Groundbreaking
Our VA logs in securely, formats proposals, chases subs, and organizes permits.
Output Billing
Centralised tracking logs exactly how long the tasks took. PM supervision is free.
Transparent, Output-Based Pricing
Scale your back-office up during the busy season, and scale down when projects slow down.
Part-Time Admin VA
20 HOURS PER WEEK
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Admin VA
40 HOURS PER WEEK
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Custom Builders & Remodelers
"Before Sagedoer, I was writing proposals at 9 PM every night. Now, I record a voice memo of my field notes and measurements, and my VA has the proposal formatted in BuilderTrend by the next morning."
"Chasing subcontractors for their updated insurance certificates was a full-time job. My VA manages our entire compliance folder now, meaning we never have gaps in our COIs on the job site."
"The PM model is what makes this work. I don't have time to manage a remote worker. I just send the raw invoices to my PM, and they ensure the VA enters them into QuickBooks perfectly."
"They handle all the tedious permit applications online. It saves my project managers hours of clicking through clunky city websites so they can actually manage the builds."
"Before Sagedoer, I was writing proposals at 9 PM every night. Now, I record a voice memo of my field notes and measurements, and my VA has the proposal formatted in BuilderTrend by the next morning."
"Chasing subcontractors for their updated insurance certificates was a full-time job. My VA manages our entire compliance folder now, meaning we never have gaps in our COIs on the job site."
"The PM model is what makes this work. I don't have time to manage a remote worker. I just send the raw invoices to my PM, and they ensure the VA enters them into QuickBooks perfectly."
"They handle all the tedious permit applications online. It saves my project managers hours of clicking through clunky city websites so they can actually manage the builds."
Frequently Asked Questions
Are your VAs trained in construction software?
How do I share my field notes with the VA?
Can they communicate with my subcontractors?
What is the benefit of the Dedicated Project Manager?
Ready to build a better back office?
Reach out directly to discuss your software stack, estimate volume, and compliance tracking needs.
Book a Strategy Call +91 8017067191 (WhatsApp) info@sagedoer.com Visit Contact Page