Streamline Your Fleet Analytics.
Hire a Data Entry VA.
Accurately log mileage, audit Hours of Service (HOS), and reconcile fuel reports. Hire a fully managed GPS Tracking Virtual Assistant overseen by a dedicated PM at zero extra cost.
Truck #402 - Route A
IFTA Mileage Logged: 412 mi Synced
Truck #118 - Route C
HOS Audit: Driver Break Verified Synced
Truck #205 - Route B
Idling Alert: > 15 mins (Flagged for Review)
Proficient in Fleet Management Software
Flawless ELD & Telematics Data Entry
Your managed VA handles the high-volume data extraction needed for compliance and cost control.
IFTA Mileage Logging
Extracting precise state-by-state mileage data from your GPS software and compiling accurate spreadsheets for quarterly IFTA tax reporting.
HOS & ELD Auditing
Reviewing Electronic Logging Device (ELD) data to ensure drivers are compliant with FMCSA Hours of Service regulations, flagging violations for dispatch.
Fuel Receipt Reconciliation
Matching fuel card purchases against actual GPS locations and engine fuel-burn data to identify discrepancies, fuel theft, or inefficiencies.
Driver Behavior Reporting
Pulling telematics reports on harsh braking, speeding, and excessive idling, and formatting the data into scorecards for safety managers.
Maintenance Trigger Logging
Monitoring engine diagnostic codes (DTCs) and odometer milestones within your GPS platform to update your preventative maintenance schedules.
Route & Stop Verification
Cross-referencing GPS timestamps with geofences to verify actual arrival and departure times, providing solid data for detention pay disputes.
A Managed Data Team. Zero Overhead.
We oversee your fleet data entry workflows on your behalf at absolutely no extra charge.
Dedicated Project Manager
Stop double-checking spreadsheets. Your PM ensures the VA follows your specific formatting rules and acts as a free Quality Assurance layer.
No Platform Markups
Traditional freelance sites eat your budget with 20-40% hidden fees. Sagedoer charges 0% in platform fees. You pay strictly for pure hours worked.
Centralised Time Tracking
We track output, not idle time. Our VAs only log hours when they are actively extracting mileage, auditing logs, or building reports.
Seamless Replacements
Compliance reporting deadlines don't pause. If your primary VA is unavailable, your PM immediately briefs an internal replacement to ensure zero downtime.
Why Fleet Managers Choose Us
Comparing our managed operational model to standard freelance data entry clerks.
Outsource Your Reporting in 4 Steps
A streamlined workflow designed to clear your administrative backlog instantly.
Submit Access & Needs
Share your platform access (Samsara, Motive) and reporting templates.
Finalise Strategy
Your dedicated PM reviews your workflow and establishes extraction SOPs.
Expert Execution
The PM oversees our vetted VA as they pull logs and populate data.
Pay for Output
We charge exclusively for actual working time. PM supervision is free.
Straightforward Pricing
Maximum ROI. Zero platform fees. PM included.
Part-Time Assistant
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Assistant
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Fleet Operations & Safety Managers
See how Sagedoer clears the administrative burden of telematics.
Frequently Asked Questions
Everything you need to know about our Telematics Data Entry VAs.
How do you handle sensitive location data securely?
Security is paramount. We recommend you provide the VA with a restricted, role-based login to your platform (e.g., "Analyst" or "Read-Only" mode). Our VAs operate under strict NDAs, and your Project Manager enforces secure data handling protocols.
Can the VA format the data for my specific accounting software?
Yes. If you provide your preferred Excel templates or CSV upload formats (for QuickBooks, etc.), the VA will clean and structure the raw GPS data exports to match your exact import requirements.
What if I use proprietary tracking software instead of Samsara/Motive?
Not a problem. If you use a custom or lesser-known tool, your PM will review your loom videos or training docs and ensure the VA understands the specific reporting modules required for your system.
Do I pay extra for the Project Manager?
Absolutely not. Sagedoer operates on a strict zero-platform-fee model. You pay exclusively the hourly rate for the pure working hours generated by the VA. The Project Manager's QA and supervision are completely free.
Ready to streamline your fleet?
Reach out via your preferred channel or fill out the form. Our project manager will contact you immediately.
Submit your requirements
Fill out the form below to get your operations started.