Stop Playing
Calendar Tetris.
Booking podcast or webinar guests requires endless emails, chasing headshots, and fixing tech issues. Hire a white-glove Virtual Assistant to handle your entire guest pipeline from outreach to post-show follow-up.
Fluent in the Creator & Booking Stack
Generalists Embarrass You in Front of VIPs.
Booking high-ticket guests or industry leaders requires a "White-Glove" approach. If a standard administrative assistant sends broken studio links, messes up timezone conversions, or fails to collect a bio, it damages your show's reputation before you even hit record.
Sagedoer provides trained Guest Concierges. We don't just send calendar links; we manage the entire guest experience, acting as a highly professional extension of your brand.
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Project Manager Oversight
Before a cold pitch is sent to a top-tier guest, your dedicated Sagedoer Project Manager reviews the email to ensure it's personalized, error-free, and matches your brand voice.
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Flawless Tech Onboarding
Our VAs understand broadcasting tools. They ensure guests receive the correct Riverside/Squadcast links and understand basic tech requirements (headphones, mic checks) prior to the call.
The White-Glove Pipeline
What your Guest Booking VA handles behind the scenes every single day.
Outreach & Pitching
Researching contact info for your dream guests. Customizing outreach templates, sending initial pitches, and managing the polite, persistent follow-up sequences to secure a "Yes."
Calendar Tetris
Eliminating back-and-forth. The VA provides your SavvyCal or Calendly links, handles manual scheduling requests, manages complex timezone conversions, and deals with sudden reschedules.
Asset Collection
Chasing the guest's PR team for their official bio, high-resolution headshot, and social links. Organizing everything neatly into your Notion or ClickUp database for your design/editing team.
Pre-Show Briefings
Sending the guest a preparation document 48 hours prior. Ensuring they have the correct Riverside studio link, understand the show format, and have tested their microphone and camera.
Post-Show Follow-Up
Once the episode goes live, the VA emails the guest thanking them for their time, providing the live YouTube/Spotify links, and attaching custom promo graphics for them to share.
CRM & Pipeline Management
Keeping your "Guest Tracker" spotless. Moving guests through stages (Pitched -> Booked -> Recorded -> Published) so your team always knows exactly who is in the queue.
A Booking Agency Without the Agency Retainer
Bypass the hassle of recruiting and training standard virtual assistants. Get a highly-organized booking pipeline delivered through one dedicated manager—at absolutely no extra charge.
Single Point of Contact
Your PM handles all VA supervision and task delegation. You just tell them who your dream guests are.
Zero Wasted Time
Centralised time tracking means you pay exclusively for pure, productive outreach and logistics minutes.
Exceptional Quality
Our concierges are tested on professional email etiquette. The PM audits outreach to ensure VIPs are treated perfectly.
No Platform Fees
Unlike booking agencies, we charge no hidden markups, no finder's fees, and no monthly memberships.
Up to 70%
Savings vs. hiring an in-house booking producer.
Trusted by Top Hosts & Creators
"I used to dread the back-and-forth emails trying to nail down a time. My Sagedoer VA handles all of it now. I literally just show up to Riverside on Tuesday at 2 PM, and the guest is there, prepped, with their bio in my Notion doc."
"The follow-up is where the magic happens. Our VA ensures every guest gets an email the day the episode goes live with their custom graphics and raw links. Our guests share the episodes 3x more now because we made it so easy for them."
"I had a standard VA before who embarrassed me by sending the wrong studio link to a high-profile CEO. The Sagedoer Project Manager ensures that never happens. Their QA process gives me total peace of mind with VIP guests."
"My pipeline was a mess. The VA came in, organized our ClickUp board, chased down the 5 guests who hadn't sent their headshots, and completely automated our intake forms. Highly recommend the managed service."
The Concierge Setup
From messy inbox to a fully booked studio calendar.
Submit Requirements
Share your guest criteria, calendar links, and studio tools via Email or WhatsApp.
Strategy Alignment
Your dedicated PM will audit your email templates, set up the CRM tracker, and finalize details.
Expert Execution
Your PM oversees daily operations, ensuring the VA books guests and collects assets flawlessly.
Pay Only for Output
We log and charge exclusively for the VA's actual booking time. PM QA supervision is completely free.
Transparent Pricing
Stop paying premium producer rates for administrative coordination.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Comparison of Sagedoer
| Features | Traditional Platforms | THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Concierge FAQs
Do I need to give the VA access to my personal email?
What if a guest cancels at the last minute?
How does the Project Manager help with outreach?
Will they handle tech support with my guests?
Ready to Hit Record?
Stop letting administrative bottlenecks ruin your production schedule. Outsource your guest pipeline to our managed concierge team today.
Request a Consultation
Submit the form below. Your Sagedoer project manager will contact you within 24 hours.