New Estimate Request
VA intercepts call & qualifies lead
PM Quality Check
Verifies calendar sync & tech routing
Job Dispatched
Added to your Jobber app instantly
Stop Answering Calls
Under The Sink.
Grow your home service business without the back-office chaos. Hire a highly trained Contractor VA to handle estimates, dispatching, and invoicing—backed by a Dedicated Project Manager supervising the workflow for free.
100%
Fully Managed
0%
Platform Fees
70%
Overhead Savings
Ready to jump into your Field Service Management tools
Why Contractors Choose Sagedoer
Stop churning through unreliable freelancers. Secure a managed system built for home service businesses.
| The Problem | Traditional Platforms & Local Hires | SageDoer (Fully Managed) |
|---|---|---|
| Hidden Costs & Fees | Up to 40% platform markup, payroll taxes, desk space, and software licenses. | 0% Hidden Fees. Pay strictly for the pure active hours your VA works. No taxes, no hardware costs. |
| Daily Management | You must constantly follow up to ensure they are calling back leads and dispatching correctly. | Dedicated Project Manager acts as your single point of contact and handles daily QA. |
| Quality of Talent | Unvetted freelancers who don't understand the urgency of an HVAC or plumbing call. | Internally vetted experts, rigorously trained in contractor terminology and urgency triage. |
| Hiring Speed | Weeks of interviewing and testing while your competitors steal your un-answered leads. | Instant Deployment. We immediately assign a specialist who knows your toolstack. |
| Staff Turnover | When they quit, you start the agonizing hiring and training process all over from scratch. | Seamless transitions. Rapid backup replacements trained on your SOPs with zero workflow disruption. |
What Can Your Handyman VA Handle?
We take over the administrative friction so you can focus on billable hours, project completion, and scaling your crew.
Lead Capture & Call Handling
Never miss a potential job. Your VA monitors Angi Leads, Thumbtack, Yelp, and email channels, instantly replying to inquiries and pre-qualifying leads based on your specific criteria.
Scheduling & Route Dispatch
We manage your Housecall Pro or Jobber calendar, grouping jobs by zip code to minimize drive time, confirming appointments with homeowners, and updating arrival windows.
Estimates & Proposal Drafting
Send us raw notes, photos, or voice memos from the site. Your VA will format professional, branded estimates, calculate standard material markups, and email them directly to the client for approval.
Invoicing & Payment Chasing
Improve your cash flow. Once a job is marked complete, your VA instantly generates and sends the invoice via QuickBooks, and handles polite but persistent follow-ups on overdue accounts.
Material Orders & Vendors
Need parts from Home Depot or a local supply house? Your VA can coordinate material orders, schedule will-calls, and verify inventory availability so you don't waste time at the parts counter.
Review Generation & Follow-up
Build your local SEO. A day after completion, your VA texts/emails the client to ensure satisfaction and includes a direct link to your Google Business Profile to capture a 5-star review.
Plug Into Our Delivery Model
From first handshake to taking over your dispatch board, here is how we deploy your VA.
Phase 1
Submit Requirements
Tell us about your trades, your current software (Jobber, QuickBooks, etc.), and what bottlenecks are keeping you off the tools.
Phase 2
Finalise & Setup
Your Dedicated Project Manager maps your routing preferences, pricing models, and communication SOPs to ensure the VA sounds exactly like your local business.
Phase 3
Expert Execution
The VA takes over the inbox and dispatch board. The Project Manager oversees operations internally, ensuring fast lead response times and accurate quotes.
Phase 4
Pay Only for Output
We meticulously log time. You are billed strictly for actual VA labor handling your business. The PM's management and QA is 100% free.
Hear From Contractors & Tradesmen
"Before SageDoer, I was losing 3-4 leads a day because I was on a roof and couldn't answer the phone. Now, my VA replies on Thumbtack instantly and blocks my calendar perfectly."
Mike Tremblay
Owner, Mike's Custom Roofing
"The invoicing used to pile up until Sunday night. Now, I send a voice note when I leave the driveway, and by the time I get home, the invoice is drafted in QuickBooks."
Sarah Jenkins
Lead Plumber, FlowTech Services
"The fact that there's a dedicated Project Manager is insane value. They learned how I like to group jobs by zip code in ServiceTitan and make sure the VA executes it flawlessly."
Dave Patterson
Owner, Patterson Handyman Co.
"Before SageDoer, I was losing 3-4 leads a day because I was on a roof and couldn't answer the phone. Now, my VA replies on Thumbtack instantly and blocks my calendar perfectly."
Mike Tremblay
Owner, Mike's Custom Roofing
"The invoicing used to pile up until Sunday night. Now, I send a voice note when I leave the driveway, and by the time I get home, the invoice is drafted in QuickBooks."
Sarah Jenkins
Lead Plumber, FlowTech Services
Scale Up With Zero Overhead
No hardware to buy, no payroll taxes, no expensive recruiting platforms.
Part-Time
Perfect for solo operators scaling out of the truck.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
For established crews needing constant phone & admin coverage.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Expertly Answered Concerns
Real answers to realistic contractor and service business questions.
Can the VA handle live inbound calls from leads?
Yes. We can set up VoIP routing so your VA acts as your front-line receptionist. They follow your custom script to qualify leads, gather address information, and book estimates directly onto your field service calendar.
Are they familiar with tools like Jobber, ServiceTitan, or Housecall Pro?
Absolutely. Our Contractor VAs are trained specifically in modern Field Service Management (FSM) software. They understand how to assign techs, optimize routing windows, create quotes, and attach site photos securely within these ecosystems.
How do they know how to price my estimates?
During onboarding, we map your standard rate card and material markup structures. While on site, you simply text, voice memo, or input rough notes to your VA. They take your raw data, format it against your rate sheet into a professional proposal, and email it to the client for signature.
What happens during the slow season? Do I have to pay?
Our structures are built for the reality of seasonal trades. You can smoothly transition between Full-Time and Part-Time tracks depending on volume. Since you pay only for active output, your costs scale down naturally when the phones slow down.
Do I pay extra for the Project Manager?
No. The dedicated Project Manager is provided 100% free of charge. They are there to ensure quality, monitor response times, handle training replacements, and serve as your single point of operational contact so you don't have to micro-manage the VA.
Ready to Delegate The Desk Work?
Stop losing thousands of dollars in un-answered calls and unsent invoices. Send us your business requirements, and our team will get back to you with a tailored dispatch plan.
Direct Contact Channels
Request Information
Fill out the quick secure operational request form below to deploy your dedicated team.