Stop Being the Bottleneck.
Scale Your Coaching.
Don't let admin stall your growth. Hire a dedicated Virtual Assistant to manage calendar Tetris, white-glove client onboarding, inbox triage, and mastermind community tech—so you can focus on high-ticket delivery.
Mastermind: Marcus R.
VA Task: Send DocuSign & Stripe Link
1:1 Coaching: Sarah J.
VA Task: Grant Kajabi Access & Welcome Box
Scale Up Cohort Q3
VA Task: Upload Zoom Recording to Skool
Inbox Triage
VA cleared 45 emails today
Proficient in the Coaching & Creator Ecosystem
Coach More. Administer Less.
Your highest ROI is coaching clients and creating content. Our specialized VAs act as your executive gatekeeper, managing the backend chaos of a 7-figure coaching business.
White-Glove Onboarding
We handle the entire new-client flow: sending DocuSign agreements, tracking Stripe payments, delivering welcome packets, and granting platform access seamlessly.
Calendar Tetris & Gatekeeping
We protect your time. We manage Acuity/Calendly links, reschedule conflicts, pad buffer times, and ensure only qualified leads get on your discovery call calendar.
Course & Community Tech
From uploading Zoom recordings to Kajabi, formatting weekly worksheets in Canva, or monitoring Skool/Circle boards for member engagement, we run the backend.
Inbox & Voxer Triage
Stop drowning in emails and voice notes. We triage your inbox, handle routine client FAQ, escalate urgent coaching issues to you, and keep your communication channels clean.
Failed Payments & Invoicing
It’s awkward chasing clients for money. We act as your billing department, tactfully following up on failed Stripe payments and issuing bespoke invoices via Dubsado.
Client Gifting & Milestones
Enhance your high-ticket retention. We track client birthdays, program completion dates, and manage the logistics of sending customized physical gifts or milestone certificates.
Why Choose Sagedoer?
Don't risk client relationships on unvetted freelancers. Access a highly skilled administrative expert through one dedicated manager. We oversee operations at no extra charge.
| Feature | Traditional Freelance Platforms | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple administrative assistants | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified remote work credentials | Internally vetted, rigorously trained operational experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Our 4-Phase Workflow
Seamlessly integrate an expert virtual assistant into your coaching business.
Submit Requirements
Share your specific coaching tech stack (e.g., Kajabi, Skool) and admin needs. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, handling client onboarding and inbox triage seamlessly through our internal team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Transparent Pricing
No platform fees. No minimum terms. Scalable support for expanding coaching programs.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by 6 & 7-Figure Coaches
"I was spending 10 hours a week just sending out DocuSigns, chasing failed Stripe payments, and setting up Kajabi access. My Sagedoer VA took over the entire onboarding flow. Now I just show up and coach."
Jessica L.
Executive Leadership Coach"Having a dedicated manager oversee the VA is a game-changer. My VA handles my entire Acuity calendar and moderates my Skool mastermind community. It runs like clockwork."
David M.
B2B Sales ConsultantFrequently Asked Questions
Will my VA communicate directly with my high-ticket clients?
Yes. Our Virtual Assistants act as your professional "Executive Gatekeeper." They can monitor your support inbox, triage Slack/Voxer messages, and handle scheduling conflicts with the utmost professionalism required for high-ticket client interactions.
Do they know how to use course platforms like Kajabi or Skool?
Absolutely. We vet our VAs for proficiency in the coaching ecosystem. They can upload Zoom recordings, format worksheets, grant/revoke access, and monitor community engagement across platforms like Kajabi, Circle, Skool, and Thinkific.
How do they handle sensitive billing and Stripe access?
Security is paramount. You can provide access via encrypted password managers (like LastPass) or create limited-permission "Staff" accounts in Stripe and your CRM, allowing the VA to resend failed payment links without accessing your bank payout settings.
Coach More.
Administer Less.
Stop losing your prime coaching hours to inbox triage, broken Zapier links, and scheduling back-and-forths. Hand over the operational burden to our managed experts.
Submit Your Requirements
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