Stop Playing Calendar Tetris.
Protect Your Focus.
End the endless back-and-forth emails. Offload meeting coordination, time zone math, travel itineraries, and agenda prep to a highly-trained Calendar Coordinator VA. Managed by a dedicated Project Manager at zero platform fees.
0
Double Bookings
15+
Hours Saved Weekly
100%
Timezones Handled
Quality Assurance
Schedules Audited by PM
Operations Built for High Performers
Your time is your most valuable asset. Stop giving it away to administrative friction. Let our managed VAs ruthlessly protect your schedule.
Meeting Coordination
Handling all the back-and-forth emails to find suitable times. Generating Zoom/Teams links, sending calendar invites, and managing RSVPs for attendees.
Time Zone Math
Coordinating calls between London, New York, and Tokyo without missing a beat. Ensuring invites reflect the correct local times for every single participant.
Gatekeeping & Focus Blocks
Politely declining low-priority meetings. Blocking out non-negotiable "deep work" time on your calendar and ensuring internal staff respect those boundaries.
Travel Itineraries
Booking flights, securing hotel blocks, and reserving rental cars. Adding comprehensive, step-by-step itineraries with confirmation numbers directly to your calendar.
Meeting Briefs & Agendas
Attaching relevant PDFs, LinkedIn profiles, and prior email threads to the calendar invite so you walk into every call fully prepared and briefed.
Uncompromising Quality Control
Every appointment booked and email drafted is audited by your dedicated Project Manager for accuracy. Zero management overhead.
Discuss Your WorkflowThe Productivity Tech Stack
Proficient in Top Calendar Tools
Our VAs hit the ground running. You just grant them secure, delegated access to your existing accounts.
The Smart Choice for Busy Executives
Why leaders choose Sagedoer's managed model over hiring random freelancers off Upwork.
Freelancer Platforms
Quality Control
High risk of embarrassing double bookings and sending invites for the wrong time zone.
Security & Privacy
Handing over your primary email password to unvetted overseas contractors.
Management Burden
You must constantly QA their emails to ensure they sound professional to clients.
Platform Fees
Paying up to 20% in hidden markups and bidding fees just to use the platform.
Managed Calendar VA
Quality Control
Internally vetted. Emails and calendar blocks are audited by a PM for accuracy.
Security & Privacy
Strict NDAs. We utilize secure delegated access methods—never master passwords.
Management Burden
Dedicated PM handles all delegation, tool training, and QAing for free.
Platform Fees
0% Hidden Fees. Pay an hourly rate ($6-$7/hr) purely for execution.
Seamless Administrative Onboarding
Integrate a scheduling expert into your daily life safely in just a few days.
Submit Preferences
Share your preferred working hours, meeting lengths, required breaks, and VIP contacts.
Finalise Security
Our PM signs corporate NDAs, establishes secure delegated access to your inbox, and assigns the VA.
Expert Execution
Your VA takes over your scheduling inbox. The PM audits the initial outbound emails to ensure perfect tone.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. The PM's oversight is completely free.
Transparent, High-ROI Pricing
Buy back your time without paying $60k+ for an in-house Executive Assistant.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free schedule & email QA auditing
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free schedule & email QA auditing
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
We prioritize security. You should never share your master Google or Outlook password. Instead, you grant the VA "Delegated Access" within Google Workspace or Outlook. This allows them to read, send, and schedule on your behalf without having access to your account settings or password resets.
No. During onboarding, your Project Manager will help you build a "Canned Response Library" that matches your personal, professional tone. The VA will use these approved templates to schedule meetings politely and efficiently, sounding like an in-house Executive Assistant.
Absolutely. Coordinating across multiple global time zones is a core competency. Our VAs use tools like World Time Buddy and native calendar settings to ensure invites are sent perfectly, regardless of where the attendees are located.
The PM acts as your Head of Operations. Instead of you micromanaging the VA, you give your scheduling rules (e.g., "No meetings before 10 AM, 15-min buffers required") to the PM. The PM trains the VA, periodically audits their sent emails to ensure tone, and verifies no double-bookings occur. This oversight is provided at zero extra cost.