Joist Estimate Drafted
Just NowConverted your truck notepad scribbles into a professional estimate for the "Smith Custom Built-ins" project and emailed it to the client.
Lumber Delivery Scheduled
09:15 AMCalled the local lumberyard. Confirmed delivery of 3/4" Birch Plywood to the job site for Thursday at 8:00 AM.
New Lead Screened
11:30 AMAnswered incoming call from Houzz lead. Prequalified their budget and booked a site visit on your calendar for next Tuesday.
Stop Doing Quotes at 9 PM.
Get Back Your Evenings.
Stop pausing the saw to answer spam calls, format estimates, or chase down materials. Hire a dedicated virtual assistant to run your back-office so you can focus on building, managing your crew, and actually seeing your family.
100%
Lead Follow-Up
Zero
Missed Calls
24hr
Quote Turnaround
Proficient in Construction & Trade Software
The Solo Carpenter's Bottleneck
You only make money when sawdust is flying. If you are spending hours doing paperwork, chasing overdue invoices, or playing phone tag with lumber yards, your business isn't growing.
| The Bottleneck | The Solo Operator | With a Dedicated VA |
|---|---|---|
| Drafting Estimates | You get home exhausted, eat dinner, and then spend 2 hours typing up quotes from notes on a legal pad. | Next-Day Quotes. You take a photo of your handwritten notes/measurements. Your VA inputs it into Joist or Buildertrend and emails it. |
| Handling Phone Calls | You turn off the saw or step off the ladder to answer calls, mostly from tire-kickers or telemarketers. | Screened Leads Only. Your VA answers the phone, weeds out bad leads, and books qualified site visits directly on your calendar. |
| Material Ordering | You waste hours on the phone with lumber yards checking stock, pricing out trim, and scheduling deliveries. | Sourcing Delegated. You give your VA a material list. They call the suppliers, find the best price, and organize the delivery to the site. |
What Can a Carpentry VA Handle?
Deploy your VA to manage your inbox, format estimates, and keep your projects running smoothly behind the scenes.
Estimate Formatting
Send a voice memo or a photo of your notebook. Your VA will format it into a branded PDF estimate in your software and send it to the client.
Lead Intake & Screening
Answering inbound calls, responding to Houzz/Yelp inquiries, filtering out low-budget jobs, and booking qualified site visits on your calendar.
Invoicing & Collections
Converting approved estimates into progress invoices, sending deposit requests, and politely following up with clients or GCs who haven't paid yet.
Material Sourcing
Calling local lumber yards and hardware suppliers to check stock on specific trim profiles, getting pricing, and organizing delivery schedules.
Permit & COI Admin
Filling out local permit applications online, organizing subcontractor W9s, and sending out your Certificates of Insurance to General Contractors.
Portfolio & Social Media
Taking the job site photos you text them, organizing them into project folders, and posting them to your Google Business Profile and Instagram.
Trusted by Custom Builders
"I used to spend every Sunday catching up on quotes and Quickbooks. Now, I send voice notes from the truck on Friday, and my VA has all the official quotes emailed to clients by Monday morning. Game changer."
Dave M.
Custom Finish Carpentry
"Having someone handle our subcontractor COIs, order lumber packages, and follow up with unpaid invoices has saved my sanity. I'm actually a carpenter again, not an accountant."
Rick L.
Framing Contractor
"I used to spend every Sunday catching up on quotes and Quickbooks. Now, I send voice notes from the truck on Friday, and my VA has all the official quotes emailed to clients by Monday morning. Game changer."
Dave M.
Custom Finish Carpentry
Hire Admin Help, Protect Margins
Hire a dedicated administrative assistant for a fraction of the cost of an in-house office manager. No hidden fees, just simple hourly rates.
Part-Time Admin
Ideal for formatting quotes, basic bookkeeping, and answering a few calls a day.
Est. $720 USD / Month
- 20 Hours Per Week
- Quote Formatting & Emailing
- Basic Inbox Management
Full-Time Admin
For busy contractors needing full lead screening, material coordination, and heavy invoicing.
Est. $1,280 USD / Month
- 40 Hours Per Week
- Live Phone Answering & Screening
- Material Sourcing & Delivery Scheduling
Contractor Logistics
Common questions about deploying a VA for a construction/carpentry business.
Do they know construction or how to do material takeoffs?
No, they are not estimators or architects. They do not calculate span tables or do complex takeoffs. They do the administrative part of estimating. You write down "I need 40 sheets of 1/2in OSB, 3 days of labor, and a dump trailer." Your VA takes those notes, formats them into a beautiful, branded quote in your software, calculates the markup you set, and emails it to the client. You do the math, they do the typing.
How do they answer my phone from overseas?
We help you set up a VoIP system (like RingCentral, OpenPhone, or Dialpad). You can route your main business line to ring their computer directly during business hours. If it's a good lead, they book it on your calendar. If it's a spam call about business loans, they hang up so you never have to hear it on the job site.
Can they help me with Home Depot/Lumberyard receipts?
Absolutely. You can just snap a picture of the receipt on your dashboard and text it to them, or have your supplier email invoices directly to an "ap@yourcompany.com" address. The VA will upload them to QuickBooks and assign the material costs to the correct job for accurate job costing.
Put Down the Laptop. Pick Up the Tools.
Stop letting admin tasks keep you up at night. Let's build a dedicated administrative support system so you can focus on craftsmanship, crew management, and growing your trades business.
Direct Contact
Request a Carpentry VA Match
Tell us about your quoting software, lead volume, and administrative bottlenecks.