Stop Chasing Receipts &
Managing Spreadsheets.
You should be focusing on major donor cultivation, grant strategy, and community impact—not formatting tax letters or organizing volunteer schedules. Hire a specialized VA to manage donor CRMs, event logistics, and donor communications.
$5,000 Major Donor Entry
VA: Logged check in Bloomerang, generated tax receipt, drafted personalized thank-you.
Spring Gala RSVPs
VA: Reconciled Eventbrite ticket sales with donor database and assigned seating chart.
Food Bank Volunteer Shifts
VA: Emailed schedule reminders to 45 volunteers and logged waiver signatures.
Comms Strategy
Mailchimp Newsletter Scheduled
Proficient in Non-Profit & Fundraising Tech Stacks
Focus on Mission. We Handle the Admin.
Your highest value is building relationships with major donors and executing programs—not doing manual data entry in Bloomerang or formatting volunteer spreadsheets.
Donor CRM Management
We keep your database (DonorPerfect, Bloomerang, Raiser's Edge) immaculate. We log gifts, merge duplicates, tag campaigns, and update donor contact information.
Tax Receipts & Acknowledgements
Ensure compliance and donor satisfaction. We automatically generate compliant tax receipts and format personalized thank-you letters for your signature within 48 hours of a gift.
Event & Gala Logistics
We handle the backend of fundraising events. Managing Eventbrite RSVPs, tracking auction item donations, assigning table seating charts, and emailing sponsor packets.
Grant Formatting Support
You write the narrative; we do the formatting. We gather 501(c)(3) letters, board lists, and financial audits, formatting complex grant portals to ensure on-time submission.
Volunteer Coordination
We keep your core team engaged. Sending out shift schedules, tracking volunteer hours, managing waiver forms, and sending out automated appreciation emails.
Impact & Comms Setup
We take your raw impact stories and photos and format them into beautiful Mailchimp/Constant Contact newsletters and schedule them across social media platforms.
Why Choose Sagedoer?
Running a non-profit means keeping overhead low while maximizing output. Access highly trained administrative experts through one dedicated manager. We oversee operations at no extra charge.
| Feature | Traditional Freelancers | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise your own assistants | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified remote work credentials | Internally vetted, rigorously trained ops experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Our 4-Phase Workflow
Seamlessly integrate an expert administrative assistant into your charity operations.
Submit Requirements
Share your CRM platform (e.g. Bloomerang), donor volume, communication tools, and major pain points. Choose your communication channel.
Finalise the Plan
Our dedicated project manager will promptly get back to you to review the required tasks, data entry volume, and finalise partnership details.
Expert Execution
Your project manager takes full charge, managing the VA's daily task list (receipts, CRM hygiene, volunteer emails) seamlessly through our team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Transparent Pricing
No platform fees. No minimum terms. Scalable support to maximize your impact.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Non-Profit Directors
"Our year-end giving season used to be a nightmare of messy Excel sheets and delayed tax letters. Sagedoer’s VA completely took over our DonorPerfect hygiene. Tax receipts go out in 24 hours now, allowing me to focus strictly on major donor meetings."
Sarah M.
Executive Director"Our VA manages all the RSVPs and table assignments for our annual gala, plus she pulls together the weekly Mailchimp newsletter. It’s like having a full-time Development Coordinator at a fraction of the cost."
David P.
Director of DevelopmentFrequently Asked Questions
Are they familiar with non-profit CRMs and tools?
Yes. Our VAs are trained to navigate industry-standard tools like DonorPerfect, Bloomerang, Raiser's Edge, Classy, and Mailchimp, ensuring your donor data is accurate and secure.
Can they handle formatting and sending tax receipts?
Absolutely. A key part of their role is ensuring timely donor acknowledgement. They will log the gift, generate the tax-compliant receipt, and prep the thank-you letter for your review or signature.
How do they help with event coordination?
They handle the tedious backend logistics: managing RSVPs in Eventbrite, reconciling ticket lists, assigning seating charts, updating auction item spreadsheets, and fielding basic inquiries from attendees.
Grow the Mission.
Delegate the Admin.
Hand over the tedious data entry, receipt formatting, and volunteer scheduling to our specialized non-profit assistants.
Submit Your Requirements
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