Fly the Aircraft.
We'll Manage the Groundwork.
Stop coordinating FBOs, submitting eAPIS manifests, and booking crew hotels from the cockpit. Hire a rigorously vetted, aviation-trained Virtual Assistant to handle your flight logistics—fully supervised by SageDoer.
Status: Wheels Up
Catering confirmed • FBO alerted
Our VAs operate fluently in standard flight ops and scheduling software
Why Choose SageDoer
Outsource Dispatch. Protect Your Margins.
Pilots and operators lose critical hours to ground logistics and administrative friction. Sagedoer delivers elite-tier Aviation VAs overseen by dedicated PMs—with zero hidden agency fees.
No Management Overhead
We recruit, vet, train, and supervise your aviation virtual assistant. Your dedicated Project Manager oversees the daily manifests, schedules, and routing so you don't have to.
Extreme Cost Efficiency
Instead of paying $70k+ a year for in-house dispatchers and administrative assistants, you utilize our managed VA system. Keep your flight margins and pay flat hourly rates.
VVIP Discretion & Security
Your manifests contain highly sensitive passenger data. All Sagedoer VAs undergo deep background checks, sign strict NDAs, and operate in secure digital environments.
Consolidated Time Logs
Pay only for precise operational hours tracked in our centralized logging system. No monthly membership platform fees, no minimum commitment margins.
Never Miss a Detail
From specific catering requests to confirming rental cars are planeside, the VA monitors your trip sheets constantly, alerting you to any logistical gaps before takeoff.
Seamless Backup Coverage
Aviation operates 24/7. If your primary assistant is off-shift, our internal pool of cross-trained backup VAs steps in seamlessly. Your flights are always covered.
Deep Aviation Expertise
Tasks Your Operations VA Handles Daily
Our virtual assistants act as your ground control, ensuring your aircraft, crew, and passengers have a flawless experience.
FBO & Ground Handling
Calling ahead to FBOs to secure ramp space, arrange fuel (verifying contract pricing), and ensure ground power or hangar space is ready upon arrival.
eAPIS & Customs (CBP)
Handling the tedious international paperwork. The VA collects passport data, submits eAPIS/GAR manifests, and confirms landing rights with local customs agents.
Passenger Concierge
Elevating the VVIP experience. Organizing high-end catering, ensuring black car services are planeside, and handling specific dietary or cabin temperature requests.
Crew Travel Logistics
Booking commercial airline tickets for repositioning pilots, finding suitable crew hotels near the airport, and organizing crew rental cars to minimize downtime.
Expenses & Log Auditing
Gathering fuel receipts, landing fee invoices, and crew expenses. The VA reconciles these against trip sheets in your scheduling software for accurate client billing.
Schedule & Empty Legs
Updating aircraft availability in Avinode, posting empty legs to broker networks, and generating charter quotes based on your standard hourly rates and landing fees.
The SageDoer Difference
Why Operators Skip Standard Agencies
Privacy & Trust
Handing full system access and VVIP passenger data to unvetted internet strangers carries immense risk.
Strict internal vetting, signed NDAs, and secure delegated access environments.
Day-to-day Management
You must micromanage task execution, verify they understood customs rules, and balance time logs.
Your dedicated Project Manager coordinates operations, reviews trip sheets, and builds SOPs.
Pricing Models
Massive per-leg fees or high monthly retainers ($3k+) for simple coordination tasks.
0% Hidden Markups. Pay strictly for actual working hours tracked. No long-term lock-in.
| Operational Pillar | Dispatch Agencies / Freelancers | SageDoer Managed Aviation VA |
|---|---|---|
| Privacy & Security | Sharing VVIP passenger data and portal credentials with unvetted strangers violates trust. | Internally vetted professionals. Strict NDAs and supervised workspace environments. |
| Platform & Setup Fees | Massive per-leg fees or 30% freelancer platform commissions. | 0% Hidden Markup. Pay strictly for virtual assistant execution hours at $6-$7/hr. |
| Daily Supervision | You have to babysit the assistant to ensure they didn't miss an FBO booking. | Our dedicated Project Manager acts as the supervisor, ensuring flawless logic. |
| Backup Continuity | If your freelancer vanishes or gets sick, your flights ground or you do the work yourself. | Seamless internal backup. Cross-trained VAs step in to keep your operations running 24/7. |
Our Workflow
4 Steps to Bulletproof Operations
Audit Your Ops
Share your biggest pain points—eAPIS delays, missed catering, or messy expense tracking. Reach out via Email or WhatsApp.
Build The Playbook
Our dedicated Project Manager connects with you to set up software access (Schedaero/Leon), review SOPs, and sign NDAs.
Expert Execution
Your VA takes command. They manage FBOs, submit manifests, and handle passenger concierge seamlessly in the background.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. PM supervision and QA is completely free.
Transparent Rates
Flat-Rate Dispatch Support
Zero hidden platform fees. Scale up hours during busy charter seasons, scale down during quiet periods effortlessly.
Flight Coordinator (Part-Time)
Excellent for independent owner-operators needing daily FBO coordination and basic manifest handling.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA & reviews
- Zero setup or onboarding fees
Ops Control (Full-Time)
Perfect for Part 135 operators or multi-aircraft flight departments needing 24/7 dispatch coverage.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA & oversight
- Zero setup or onboarding fees
Pilot Reviews
Real Success from the Flight Deck
"Sagedoer completely saved our sanity. I was trying to submit eAPIS on my iPad while doing a preflight. Now, my VA handles all customs, FBO calls, and catering before I even arrive at the airport."
Capt. Tom C.
Chief Pilot, Challenger 350"Security was my biggest concern with our VVIP passenger lists. The SageDoer PM walked me through their strict NDAs and secure data protocols. My VA has been managing our Schedaero flawlessly."
Sarah K.
Director of Operations, Part 135"We needed coverage on weekends without hiring a full-time $80k dispatcher. Sagedoer provided a team that tracks our flights, updates Avinode, and handles pop-up charter requests perfectly."
David B.
Fleet Manager"Sagedoer completely saved our sanity. I was trying to submit eAPIS on my iPad while doing a preflight. Now, my VA handles all customs, FBO calls, and catering before I even arrive at the airport."
Capt. Tom C.
Chief Pilot, Challenger 350"Security was my biggest concern with our VVIP passenger lists. The SageDoer PM walked me through their strict NDAs and secure data protocols. My VA has been managing our Schedaero flawlessly."
Sarah K.
Director of Operations, Part 135Frequently Asked Questions
Answers About Delegating Flight Ops
Ready to Optimize Your Flight Ops?
Stop risking missed catering and delayed customs paperwork. Reach out today to schedule a strategy call and match with an expert aviation VA and Dedicated Project Manager.