Stop Chasing Insurance.
Focus on Adjustments.
Stop letting missed inbound calls, tedious EHR data entry, and dropped patient reactivations stunt your clinic's growth. Hire an Executive Virtual Assistant specialized in supporting Chiropractic Practice Owners.
Chiro_Ops_Dashboard
Task: Morning Patient TriageProcess Running
Insurance Benefit Verification
Dormant Patient Reactivation
Called 15 patients off the 60-day drop list. Booked 3 follow-up adjustments in Jane App for Thursday afternoon.
Scheduling
No-Show Rescheduled
Proficient in Modern Chiropractic & EHR Platforms
Stop Running the Front Desk.
Start Treating Patients.
Building a successful chiropractic clinic requires clinical focus. We handle the heavy lifting of scheduling, insurance checks, and patient reactivations so you can focus on care plans and adjustments.
Inbound Scheduling & Triage
Never miss a new patient call. We answer your VoIP lines, triage inquiries, schedule initial consultations, and manage daily calendar Tetris in your EHR system.
Insurance Benefit Verification
Stop waiting on hold with BlueCross. We run VOBs (Verification of Benefits), call payers, check deductibles, and log exact coverage details into patient files before they arrive.
Patient Reactivations
Drive revenue from your existing list. We pull reports of patients who haven't been in for 60+ days and execute polite call/text campaigns to get them back on the adjusting table.
EHR & Intake Management
Ensure immaculate clinical records. We chase down digital intake forms, audit files for missing signatures, and ensure your ChiroTouch or Jane App data is always compliant and ready.
Billing Support & Collections
Keep cash flow moving. While we aren't coders, we handle soft collections, chase superbills, follow up on denied claims, and send out payment links for outstanding patient balances.
Reviews & Local SEO
Build local authority. We manually trigger review requests to happy patients, reply to Google Business Profile reviews, and schedule wellness content to your social feeds.
Why Choose Sagedoer?
Local front desk staff turnover is exhausting and expensive. Access highly trained virtual medical assistants through one dedicated manager at no extra charge.
| Feature | Standard Freelance VA | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Cost Profile | $20 - $35+ per hour | Cost-effective flat hourly rate. Easily scale up coverage. |
| HIPAA & Security | Uncertain compliance; often shares unencrypted passwords | Strict zero-trust adherence. We utilize secure password managers for EHR access. |
| EHR Platform Skills | Requires you to teach them basic chiropractic terminology | Familiar with Jane, ChiroTouch, verification portals, and care plans |
| Quality Assurance | You must personally manage their daily tasks between patients | Dedicated Project Manager acts as your QA and single point of contact |
| Turnover Disruption | Front desk chaos if your assistant quits unexpectedly | Seamless internal replacements with zero workflow disruption |
Our Clinic Support Workflow
Seamlessly integrate expert administrative support into your daily patient flow.
Audit Bottlenecks
Share your current friction points: overflowing voicemail, messy intake forms, or stalled insurance verifications.
Establish Security
Our project manager finalizes NDAs and configures BAA-compliant password managers so we can safely access your EHR.
Expert Execution
Your PM takes charge, managing the VA's daily tasks, ensuring calls are routed properly, and tracking patient reactivations.
Pay Only for Output
We charge exclusively for the VA's actual scheduled time. Your dedicated project manager's QA supervision is completely free.
Simple, Transparent Pricing
Flexible support that scales with your patient volume.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Practice Owners
"Our front desk was totally overwhelmed. Handing insurance verification and patient reactivation calls to our Sagedoer VA completely freed up our CA to focus on patients walking through the door. It's been a game-changer."
Dr. David R.
Clinic Owner"Having the Project Manager handle the QA is incredible. We routed our RingCentral calls so the VA answers the first ring, books the appointment in Jane App, and logs the intake form. Highly recommend."
Dr. Megan S.
Wellness Center DirectorFrequently Asked Questions
How do you handle HIPAA compliance?
Security is paramount in healthcare. We operate on a strict zero-trust model. VAs utilize secure, BAA-compliant password managers (like 1Password) to access your EHR systems, meaning they never see your raw passwords. You can revoke access instantly, and our project managers sign comprehensive NDAs.
How does the VA answer our office phone?
We integrate seamlessly with modern VoIP systems like RingCentral, Dialpad, or Weave. We simply set up a call routing rule so that your VA's extension rings first, or rings simultaneously with your front desk. They answer using your clinic's script.
Will they know how to use ChiroTouch or Jane App?
Yes. Our VAs come with foundational training in popular chiropractic EHRs and practice management software. Your dedicated Project Manager will help tailor their workflow specifically to your clinic's unique SOPs and care plan structures during onboarding.
Protect Your Time.
Scale Your Practice.
Stop losing hours to insurance hold music and missed inbound calls. Hand over your clinic's administrative burden to our specialized virtual assistants.
Request Clinic Support
Strictly confidential. Protected by Sagedoer enterprise security standards.