Keep Adjusting Tables Full Without the Front-Desk Burnout
Never let pre-authorizations, insurance verification backlogs, no-show gaps, or billing rejections disrupt your patient care. Hire HIPAA-compliant Chiropractic Virtual Assistants proficient in ChiroTouch, Jane App, and billing codes (98940–98942)—completely supervised by a dedicated, free project manager.
Clinic Tasks We Accelerate
Insurance Verification & Copays
Pre-Visit Deductibles, Caps & Prior Authorizations
Recall & Care Plan Reactivations
Reactivating Inactive Patients & Follow-Up Adjustments
PI & Workers' Comp Documentation
Attorney Liens, MedPay & Case Records Tracking
Trusted by DC Clinics & Wellness Centers
Proficient in Your Chiropractic Practice & EHR Stack
Our Chiropractic Virtual Assistants come pre-trained in leading chiropractic EHR software, clearinghouses, patient recall systems, and digital intake platforms.
Full Front-Desk & Billing Leverage for Chiropractors
From insurance eligibility checks and CPT code claims to patient reactivation sequences and attorney lien records, our VAs take care of your clinic's administrative engine.
Insurance Verification & Benefits Check
Verifying chiropractic benefits 24–48 hours before appointments: spinal manipulation caps, active deductibles, copay/coinsurance amounts, physical therapy modality riders, and mandatory pre-authorization forms.
Patient Recall & Care Plan Scheduling
Managing appointment books across adjusting tables, massage therapists, and decompression rooms in Jane App or ChiroTouch. Rebooking canceled appointments and executing reactivations for lapsed patients.
Billing, CPT Scrubbing & Claims Follow-Up
Reviewing daily encounter charges for spinal manipulation codes (CPT 98940, 98941, 98942) and modalities (97012, 97110, 97140). Scrubbing CMS-1500 claims, resubmitting rejections, and auditing aging AR.
Personal Injury (PI) & Lien Records
Maintaining auto-accident and workers' compensation files: communicating with personal injury attorneys, sending medical records requests, tracking Letters of Protection (LOPs), and verifying MedPay balances.
SOAP Notes Organization & Transcriptions
Formatting dictated chiropractic subjective and objective findings, tracking patient outcome assessments (Oswestry, NDI, VAS scales), and organizing radiology/MRI reports directly into patient EHR charts.
Digital Intake & Review Management
Dispatching digital intake links through IntakeQ or Jane App prior to new patient exams, monitoring Google Business reviews via Review Wave or Weave, and coordinating post-adjustment satisfaction texts.
Why Clinic Directors Choose SageDoer
Freelance platforms leave you explaining chiropractic CPT codes at 9 PM. SageDoer delivers fully supervised healthcare operational execution.
| Features | Traditional Platforms | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained chiropractic specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
The SageDoer Operational Workflow
Smooth, transparent, and structured to plug straight into your practice schedule.
Phase 1: Submit Requirements
Share your practice volume, EHR systems, billing bottlenecks, and communication tools via Email, Contact Form, or WhatsApp.
Phase 2: Finalise the Deal
Our dedicated project manager reviews your clinic SOPs, signs BAA/HIPAA security protocols, and finalises partnership details.
Phase 3: Expert Execution
Your project manager oversees insurance checks, patient recall campaigns, and claims scrubbing conducted by vetted specialists.
Phase 4: Pay Only for Output
We log and charge exclusively for the VA's actual working hours. Your dedicated project manager's supervision is completely free.
Simple, Output-Based Pricing
Zero platform markups. Zero management overhead. No onboarding fees.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Endorsed by Chiropractors & Clinic Owners
See how chiropractic practices eliminate claims denials and maintain full adjusting schedules with SageDoer VAs.
"Our SageDoer VA verifies insurance in ChiroTouch 24 hours before each patient arrives. We went from $4,000 in monthly uncollectible co-pays down to nearly zero."
Dr. Nathan R., DC
Lead Chiropractor, Spine & Sport Wellness
"Our dedicated project manager audited our 98941 claim rejections and streamlined secondary payer billing. Our collections cleared two weeks faster on average."
Dr. Claire M., DC
Owner, Alignment Family Chiropractic
"Patient recall used to be ignored when our front desk was swamped. Our assistant brought back 42 lapsed care-plan patients in month one using Jane App."
Dr. Tyler G., DC
Clinic Director, Apex Chiro Care
"Zero recruitment friction. Our VA liaises with personal injury attorneys, tracks LOP liens, and organizes auto-accident records with exceptional attention to detail."
Dr. Kelly S., DC
Founder, Elite Spine & Rehabilitation
"Our SageDoer VA verifies insurance in ChiroTouch 24 hours before each patient arrives. We went from $4,000 in monthly uncollectible co-pays down to nearly zero."
Dr. Nathan R., DC
Lead Chiropractor, Spine & Sport Wellness
"Our dedicated project manager audited our 98941 claim rejections and streamlined secondary payer billing. Our collections cleared two weeks faster on average."
Dr. Claire M., DC
Owner, Alignment Family Chiropractic
Frequently Asked Questions
Clear answers to common questions about hiring a managed Chiropractic Virtual Assistant.
How do you protect patient PHI and maintain strict HIPAA compliance?
Are your assistants familiar with chiropractic CPT and ICD-10 coding?
How does the free dedicated Project Manager assist my chiropractic clinic?
Can my VA handle personal injury (PI) cases and attorney communication?
Scale Your Clinic Care With SageDoer
Tell us about your chiropractic practice, daily patient volume, EHR software, and current billing or scheduling bottlenecks. Our healthcare operations team will assign a dedicated project manager to review your scope today.